One connected system for adjustment visits, appliance orders, case stages and payment plans.
Manage an orthodontic clinic in one system. Adjustment visits are booked by chair and clinician, and each patient’s case, photographs and treatment stage sit on one record. The same entries drive aligner and appliance orders, monthly plan instalments and the retainer recall list. Orthodontists, assistants and the front desk each see the part they use.
- Your own fees, appliances and payment plan terms keyed in before you start
- Patient list and active cases migrated
- GullySystem staff amend the appliance and fee lists on request
Practices with one chair or a whole floor of them use this system, which GullySystem configures around their own case routines. Orthodontists, chairside assistants and reception work from one record holding the case, its stage, images, appliance orders and payment plan. Retention checks are listed once braces or aligners finish. Clinical decisions stay with the orthodontist.
What goes wrong before the software.
How the work flows through it, step by step.
- 1
Consultation
A new patient books by phone, message or the website. The desk opens a record, and the orthodontist notes the concern, the history and any guardian consent.
- 2
Records and plan
Photographs, intraoral scans, panoramic films and cephalograms are taken and attached. The orthodontist sets the appliance, the stages and a fee estimate, and discusses extractions or expanders if needed.
- 3
Agreement and payment plan
The family accepts the plan. A deposit and an instalment schedule are recorded against the fee, and the first receipt is issued at the desk.
- 4
Appliance fitting
Brackets and archwires are bonded at the chair, or an aligner order goes to the manufacturer and the fitting is booked the day the set arrives.
- 5
Adjustment visits
Each visit records the wire, the elastics and the next step. Missed visits show on the day list so the desk can call the same morning.
- 6
Retention
At debonding, the retainer is ordered and fitted. Periodic checks are then listed for recall, so the patient is invited back before the teeth drift.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
The business modules it is built from.
Each one is also available on its own, or inside a system built for you.
- Appointment Scheduling
Reception books consultations, adjustments and fittings by chair and clinician, and the next visit is set before the patient leaves.
- Document Management
Image sets, scans and signed consent forms attach to the patient and the treatment stage they belong to.
- Estimate/Quotation Management
The orthodontist prices the plan, the family receives a written estimate, and acceptance or revision is recorded against the case.
- Job Work Management
Prescriptions go out to the lab or manufacturer, and each order is followed through due date, receipt and fitting.
- Invoice Management
The agreed fee is billed with a deposit and instalment schedule, and the balance and next date show at each visit.
- Receipts Management
Every payment by cash, card or transfer receives a receipt and is set against the patient’s plan.
- Service Reminders
Patients due for debonding, a retainer fitting or a periodic check are listed so the desk can contact them.
- Stock Tracking and Alerts
Brackets, archwires, elastics and bonding material are counted with reorder levels, supplier orders and expiry dates.
How we would put it in.
Setup, data migration, integrations and anything built on top.
One system, each person sees their part.
For the clinic owner
Watch active cases by stage, takings per clinician, open balances, aligner orders outstanding and who is due a retention check, all from one screen each morning.
For orthodontists
Open the chair list, each patient’s case, images and plan, and set the next archwire, the next step and the next date.
At the front desk
Handle appointments, estimates, instalment plans, receipts and recall calls to patients and their guardians, and see a family’s whole balance before they reach the counter.
For assistants
See the next patient, the wire or elastics planned, the bracket trays to prepare and the orders to receive. Stock counts take minutes.
The numbers the owner asks for.
- Active cases by stage and clinician
- Collections by clinician and period
- Balances due on payment plans
- Appliance orders out, due and received
- Patients overdue for an adjustment
- Retention checks due after debonding
- Archwires and elastics to reorder, with items near expiry
Who this is built for.
- Single-orthodontist practices with one or two chairs
- Multi-chair practices with associate orthodontists
- Clinics with visiting specialists
- Clear aligner focused practices
- Orthodontic groups with two or more locations
When it is not the right choice.
- A practice with only a handful of cases each year may find a paper diary and a spreadsheet enough.
- A general dental clinic with no long cases may prefer Dental Clinic Management Software.
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Works alongside
- WhatsApp or other messaging
- SMS
- Card and bank transfer payments
- Accounting software export
- Barcode or label printer
Questions owners ask before a demo.
Is it orthodontic software or general dental software?
Orthodontic. Case stages, adjustment intervals, appliance orders and payment plans are its centre, and the chair list is built around wire changes, not fillings. A general dental practice may prefer the dental product.
Can it follow a case across many adjustment visits?
Yes. Each visit records the wire, the elastics, the work done, the next step and the next date, so whoever opens the case sees exactly where treatment stands.
Does it handle clear aligner orders?
Yes. An order is recorded against the patient with its tray count, stage, due date, receipt and fitting. Refinement sets follow the same path.
Can families pay in instalments?
Yes. The fee, deposit and instalments are recorded, and the remaining balance shows at the desk at every visit, with a receipt for each payment.
Can it store photographs and scans?
Yes. Intraoral scans, panoramic films and photographs from your camera attach to the patient and the stage. The imaging software itself stays in place.
Does it manage retention checks?
Yes. Patients who have finished treatment are listed for retainer fitting and periodic checks, so the desk can invite them back before relapse sets in.
Can records move from our current system?
Yes. The patient list, active cases and balances are brought in, then reception compares a few charts with the old records before opening day.
Can we take our patient files with us if we leave?
Yes, they belong to the clinic. The proposal sets out in what form patient files and image links can be exported.
What does it cost?
No price is published. A walkthrough of an adjustment visit and an aligner order comes first, and the quotation reflects your chair count and user list.
Is a two-chair practice too small for it?
Possibly not yet. With few cases and no appliance orders, a diary may do. A planning session can say so plainly.
Wondering what it costs? Six questions give you a written scope and the buckets any quote should separate.
Businesses that use this.
See Orthodontic Clinic Management Software with your own data.
Tell us how you run things today. We’ll show you the parts that matter to you and say plainly what would need changing.
- No obligation
- A reply within one business day
- Your details stay private
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