Supplier Management for Pest Control Purchases
Supplier management holds supplier details, what each supplies and the rates last agreed. Purchase orders are raised for chemicals and consumables, and deliveries are recorded against them.
On each supplier’s record
From reorder level to receipt
An item drops below its reorder level and appears on the store’s list. A purchase order goes to the supplier with quantities and the expected rate. On delivery, what arrived is recorded against what was ordered. A short supply is noted that day and is not found at the next stock check.
Monthly store checks
- Orders placed and not yet delivered
- Short supplies, by supplier
- What each item cost this quarter against last quarter
- Items bought from two suppliers at two different rates
Ordering stays with a person
The module has no automatic purchasing. The list shows what is running low, and the purchase order is ready quickly. A person still calls the distributor, since rate, batch and delivery day are settled on that call.
Frequently asked questions
Can we compare rates between two suppliers?
Yes, for the items you buy from both. The rate history sits against each supplier, so that a difference you have been paying for a year shows on one screen.
Does it handle supplier payments?
No. It records what was ordered and received. Paying the supplier and posting the bill stay in your books with your accountant, and the purchase records export for that.
We buy from the same two distributors every month. Is this worth setting up?
It depends on your experience. With two suppliers the value lies in knowing what is on order and what arrived. If nothing has ever gone short, a notebook may still serve.
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