Healthcare · Rehabilitation Centre Management Software

Therapy goals, timetables, scores, aids and discharge plans in one system.

Manage a rehabilitation centre in one system. Each patient has an assessment, goals set by every discipline and a timetable of sessions across the gym, hydrotherapy pool and speech room. Balance scores, walking aid fittings and attendance all live in that same record, and package charges, the weekly team review and the discharge plan are drawn from those entries. Nothing is copied twice.

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Disciplines, rooms and outcome scales entered as your centre uses them
Current patients and open goals migrated
Form and package edits made by GullySystem staff on request

Stroke wards, spinal injury units, day-programme centres and outpatient rehabilitation clinics use this system, and GullySystem fits it to their disciplines. Physicians, physiotherapists, occupational and speech therapists, aides and the front desk all work from one page. One record holds the lot.

Where it breaks today

What goes wrong before the software.

Disciplines plan separately

The physiotherapist, occupational therapist and speech therapist each keep notes on one stroke patient, so the physician reads three separate accounts of a single recovery. Reconciling them takes memory.

Rooms and therapists are double booked

The gym, the hydrotherapy pool and the daily living kitchen are shared. Paper timetables clash whenever a session moves, leaving a patient waiting at the parallel bars with no therapist.

Goals are not tied to scores

Standing unsupported for two minutes is written as a goal on admission, yet the Berg balance score taken at each review is filed elsewhere. Nobody sees whether the goal is drawing closer.

Missed sessions go unexplained

A day-programme patient stops arriving because the transport failed or the shoulder pain rose. The therapist learns of it a week later, by which time gains from earlier sessions have begun to fade.

Aids cannot be traced

Walkers, thermoplastic splints, ankle-foot orthoses and wheelchairs are lent from stores or made in the workshop, and which patient holds which item is remembered, not recorded. Loans go missing.

Stay charges are reworked at discharge

A package covers a set number of sessions, then extra therapy, cushions and equipment are added, and the family disputes the total on the morning the patient leaves.

How it runs

How the work flows through it, step by step.

1
Admission
The patient is registered as inpatient or day attendee, and the physician records the diagnosis, such as stroke or incomplete spinal injury, then orders the disciplines needed.
2
Assessment and goals
Each therapist records baseline scores, such as a ten-metre walk time or a Barthel score for daily independence, and sets dated goals agreed with the patient and family.
3
Timetable
Sessions are booked by therapist and room across the week, and transport and ward movement are noted for each slot so the porter knows who leaves the ward when.
4
Sessions
After each session the therapist logs what was done and the level reached. Falls, pain and missed sessions are flagged for the nurse in charge, so nothing waits for the weekly review.
5
Team review
A weekly sheet shows goals, scores and attendance together for each patient, and the meeting records every change to the plan against the person who owns the action.
6
Discharge
A home programme, caregiver training record and review date are completed before the patient leaves, and charges are settled against the package with each extra on its own line.

Modules

What is inside.

Every module can be switched on, left out or changed to match how your team already works.

Admission assessment and goals

Record diagnosis, baseline scores and goals by discipline, with a target date and a status against each goal, so the first review has something to measure.

Therapist and room timetable

Book sessions across the gym, pool, speech room and daily-living kitchen so that no patient or therapist is booked twice, and move a slot without losing its history.

Session notes

Log each session’s exercises, level, duration and any fall or pain, with the therapist’s name and the time. A fall raises a flag for the nurse on duty, and the physician sees it too.

Outcome scales and score history

Enter the balance, strength and independence scores your team uses, repeat them at set intervals, and show the change across the whole stay in a single trend line.

Weekly team review sheet

Gather each patient’s goals, scores and attendance on one page, then record decisions and the person who owns each action before the next team meeting.

Aids, orthoses and wheelchair loans

Track each walker, splint, orthosis and chair from order to fitting, adjustment and return, against the patient who holds it. Overdue loans show on the manager’s list.

Attendance and transport

Mark arrival and absence, note the reason, and list day-programme patients whose pick-up failed, so the therapist hears about a missed ride on the day it happens.

Package quotes and charges

Quote stay and day-programme packages, post sessions and extras as delivered, and show the family exactly what lies outside the quote before it becomes a charge.

Billing and part payments

Invoices come straight from therapy sessions and aids handed over. Instalments are recorded as they arrive, and the outstanding balance shows at every visit, so reception can answer a family member at the counter.

Consumables and equipment stock

Count resistance bands, strapping tape, splint sheet and disposable gloves against reorder levels, and raise supplier orders before the workshop shelf runs bare.

Discharge plan and home programme

Prepare the exercise sheet, caregiver training record, home visit notes and review date before the patient leaves, and print the pack on the day of discharge.

Solutions inside

The business modules it is built from.

Each one is also available on its own, or inside a system built for you.

Appointment Scheduling
Sessions are booked by therapist and patient together, so the gym list for the day shows no one standing in two places at once.
Resource and Room Booking
The gym, pool, speech room and daily-living kitchen are shared rooms, each held for a session and released the moment it ends.
Fixed Asset Register
Every walker, splint and chair is listed with its size and condition, then followed through fitting, adjustment and return to the store.
Estimate/Quotation Management
A stay or day-programme package is quoted with the sessions it covers, and extra therapy, cushions or aids appear as separate additions to the quote.
Invoice Management
Sessions and aids supplied are billed from the record, and part payments reduce the balance shown to the family at the front desk.
Stock Tracking and Alerts
Resistance bands, strapping tape and splint material are counted against reorder levels, so the workshop orders before a shelf runs bare and a fitting is delayed.
Document Management
The exercise sheet, caregiver training record and home visit notes are filed on the patient and printed on the day of discharge for the family.
Service Reminders
After discharge, a review date brings the patient back for rescoring, and the front desk works from the list of those who are due.

Services

How we would put it in.

Setup, data migration, integrations and anything built on top.

Who uses it

One system, each person sees their part.

For physicians

See each patient’s goals, scores and attendance, and record the orders and changes agreed at the weekly review, including a stop to any session after a fall.

For therapists

See your own timetable for the day, your patients’ goals and the notes from the last session, then enter the score before the patient leaves the room.

For aides and transport staff

See who needs a transfer, who is due at which room and who awaits a pick-up, with wheelchair and hoist tasks shown beside each name.

At the front desk

Manage admissions, package quotes, payments and balances, and answer a family’s question about extra sessions or a splint from the record without calling a therapist.

For the centre manager

See room use, therapist load, absences and stay length across the centre, and judge whether the pool timetable needs another afternoon.

Reports

The numbers the owner asks for.

Sessions delivered by therapist and discipline
Room use by hour
Goals met against target date
Score change from admission to review
Missed sessions with reason
Aids out on loan and overdue
Package billed against quoted

Good fit

Who this is built for.

Neurological centres for stroke and brain injury
Orthopaedic and sports recovery centres
Spinal injury units with inpatient wards
Day-programme rehabilitation units
Centres with branches under one clinical team

Honest answer

When it is not the right choice.

One treatment room seeing a handful of regular patients will find a clinic product a better fit, because goals and room timetables add little there.
A centre needing prosthetic socket design or gait laboratory analysis will find those outside this product, because motion capture and force plate data are not included here.

Made to fit

Adapted to your business before it goes live.

You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.

Your disciplines and rooms

Therapist groups, room names, session lengths and ward areas are entered as your centre runs its week, including the pool afternoon reserved for amputees.

Your outcome scales

The scales your team scores and the intervals at which they are repeated are set up with the clinical lead, one list per discipline.

Current patients migrated

Patient lists, goals in progress and balances arrive from your current registers or software, and a therapist checks a sample of files before the first timetable runs.

Package and loan rules

Package contents, extra-session rates and aid loan terms follow your centre’s arrangement, with currency and tax settings per country, so a wheelchair deposit sits on its own line.

Hosting and changes

GullySystem hosts the system for every branch, and our staff handle edits to forms, scales and rate lists whenever the clinical lead or the centre manager asks for one.

Works alongside

SMS
Email
WhatsApp or other messaging
Accounting export
Barcode or label printer
Video call link for remote sessions

Common questions

Questions owners ask before a demo.

Is this therapy software or a general hospital system?

Therapy. Goals, timetables across rooms, outcome scores and aid loans are its core, and a centre with operating theatres and a full pharmacy may pair it with a hospital product.

Can each discipline keep its own notes?

Yes. Every therapist records notes under a personal heading, and the physician reads all of them together on the page used for the weekly team review.

How are goals linked to scores?

A goal carries a measure and a target date. When the score is entered at a review, the goal shows whether it has moved toward the target or drifted away.

Does it handle a patient who stays on the ward and attends the gym?

Yes. A ward stay and a day attendance share one record, so bed days and sessions are billed from the same file and the family receives a single statement.

Can we record a home exercise sheet?

Yes. The sheet is built from the discharge plan and printed or sent by message, and your therapists decide what the exercises contain while the system only files the sheet.

How are splints and wheelchairs tracked?

Each item is entered with its type and size, then issued to a patient with a return date. Workshop adjustments are logged against the item, so a relined splint keeps its history.

Can our existing patient list be loaded?

Yes. Patient names, phone numbers, goals under way and unpaid balances are brought over from existing spreadsheets, and the head therapist reads them through before the first timetable runs.

Who owns the records?

The centre does. Your records manager and we agree how patient files are exported, and that method is recorded in the quotation before work begins.

What decides the quote?

It is not published. The quote depends on how many therapists, rooms and branches you run, and it follows a demonstration built around your own weekly timetable.

Is it worth it for a small centre?

Not always. With two therapists and a handful of patients, a shared timetable and a score sheet may be enough. Describe your caseload and session types, and we will say if software is worth it yet.

Wondering what it would cost? Share your requirements and an engineer will come back with a scope.

Industries

Businesses that use this.

Rehabilitation centres

Related products.

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