One system for remodelling estimates, selections, change orders, trades and draws.
Manage remodelling enquiries, estimates, contracts, client selections, change orders, trade schedules, supplier orders and payment draws in one system. Every project keeps its approved scope, allowances and costs from first site visit to final punch list. Trades see their own bookings on a phone, and clients see the backsplash, hardwood and fixture choices they agreed.
- Cost codes, allowances and project stages are entered to mirror how your estimators build a budget
- Live projects, supplier lists and unpaid draws are carried over
- If an estimate or stage template needs altering later, GullySystem staff make the change when asked
Remodelling contractors who rebuild kitchens, bathrooms, basements and interiors keep enquiries, estimates, selections, change orders, trade schedules and payment draws in GullySystem’s Remodelling Contractor Management Software. Each project holds its contract, its allowances, the trades booked, cabinet and countertop deliveries and actual cost against the estimate. Clients view approvals in a portal.
What goes wrong before the software.
How the work flows through it, step by step.
- 1
Enquiry and consultation
The homeowner’s request is entered with address, rooms and budget range, and a site visit goes in the diary.
- 2
Estimate and contract
The estimate is built from cost items, allowances and a contingency line, with the thinset, grout and waterproofing membrane counted. It is sent as a proposal, and becomes a contract once the client signs.
- 3
Selections and orders
The client chooses finishes such as countertops, hardwood and tile, each with a price and lead time. Long lead items are ordered and tracked until they arrive.
- 4
Build and changes
Demolition, framing and rough-in trades are booked in sequence. Changes found on site are priced as change orders and approved before work continues.
- 5
Draws and billing
Stage draws are raised against the contract as milestones finish, and receipts are posted against each one. A lien waiver is filed with each payment.
- 6
Punch list and warranty
Items found at the walkthrough are closed one by one, the handover is recorded, and later warranty calls are logged.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
The business modules it is built from.
Each one is also available on its own, or inside a system built for you.
- Lead Management
Each homeowner enquiry is logged with its source, rooms and budget, and the site visit notes and photographs stay with the prospect.
- Quote & Proposal Management
An estimate is built from your cost items and takeoff quantities with allowances for open choices, then sent as a proposal with every revision kept.
- Workflow and Approvals
A change order goes to the client with its price and schedule effect, and nothing proceeds until the approval is recorded with a date.
- Project Timelines with Gantt Charts
Demolition, rough-in, inspection and finishing are laid on a calendar with dependencies, and a slipped stage moves those that follow it.
- Purchase Order Management
Orders for cabinets, windows and fixtures are raised against the project, with lead times shown so a late delivery is seen before the trade arrives.
- Project Document Management
Daily logs, photographs of what was found behind the drywall, and approved drawings are filed on the project where the whole team can open them.
- Invoice Management
Stage draws are raised against the contract as milestones close, and receipts are posted so each homeowner’s balance is always current.
- Client Portal
A homeowner signs in to see the schedule, approve selections and change orders, and read invoices for that project alone.
How we would put it in.
Setup, data migration, integrations and anything built on top.
One system, each person sees their part.
For owners
See projects running, change orders awaiting approval, cost against estimate and draws due.
For estimators and the office
Log enquiries, build estimates and proposals from takeoff quantities, order materials and raise draws.
For project managers
Run the schedule, book trades, record daily logs and manage change orders, the punch list and lien waivers.
For trades and subcontractors
See booked dates and addresses on a phone, and confirm or decline each one.
For homeowners
View the schedule, approve selections and change orders, and see invoices from a portal.
The numbers the owner asks for.
- Enquiries and proposals open, won and lost
- Change orders by status and value
- Allowances used against each project
- Actual cost against estimate by project and trade
- Deliveries late or damaged
- Draws raised, retainage held and amounts received
- Punch list items open by project
Who this is built for.
- Contractors who remodel kitchens and bathrooms for homeowners
- Firms that finish basements and build home additions, staircases and fireplaces
- Design and build companies that handle drawings and construction together
- Whole home renovation firms that coordinate several trades at once
- Remodelling firms that work for property managers and landlords
When it is not the right choice.
- A handyman who takes small repair jobs can work with a calendar and a notebook.
- Firms focused on interiors without building work will find Interior Design Management System closer, and new build contractors will find Construction Project Management Software closer.
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Works alongside
- SMS
- WhatsApp or other messaging
- Accounting software export
- Payment gateway
- Calendar sync
Questions owners ask before a demo.
Can estimates carry allowances for undecided items?
Yes. An allowance is set for each category, such as tile or faucets, and the client’s actual choices are recorded against it. The difference is shown as the selections fill in.
How are change orders handled?
Each change is written with its price and schedule effect and sent to the client for a signature. The approval is recorded, and the contract value updates when it is accepted.
Can we book trades into a schedule?
Yes. Each trade is placed into the sequence, from framing to finish carpentry, and dependent stages move when one slips. Trades see their own bookings on a phone.
Does it track supplier deliveries?
Yes. Orders are raised against the project, and cabinets, windows and fixtures are checked on arrival for shortage or damage.
Can homeowners log in?
Yes. A portal login shows the schedule, selections, change orders and invoices for that homeowner’s project only.
Does it produce drawings?
No. Drawings and elevations from your designer are attached to the project as files. Design and modelling software is not part of the system.
Can open projects be moved in?
Yes. Your live jobs, trade contacts and draws still owed are imported from the spreadsheets, and a project coordinator reviews each job before the switch.
Who owns the data?
You do. The quotation records how estimates, change orders and job files are returned to you.
What does it cost?
No price is published. The fee tracks headcount and the modules you choose. We first demonstrate a sample remodel with change orders and allowances, then send a proposal stating the figure.
Wondering what it costs? Six questions give you a written scope and the buckets any quote should separate.
Businesses that use this.
See Remodelling Contractor Management Software with your own data.
Tell us how you run things today. We’ll show you the parts that matter to you and say plainly what would need changing.
- No obligation
- A reply within one business day
- Your details stay private
Start with your requirements
Seven short steps that tell us what you need. An engineer reads them before getting in touch.
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