One system for toy ranges, gifting seasons, pre-orders, layaway, display samples and returns.
Toys are catalogued once. Jigsaws, plush, die-cast cars and ride-ons each carry brand, licensed character, age band, battery type and barcode, so a parent asking for a four-year-old gets a shelf answer. Deposits go on the sale bill. Layaway, launch pre-orders and gift wrap share one receipt, and an open-box set missing a piece bag, a display sample or a recalled lot is booked to the unit.
- Brands, age bands and gifting seasons entered as your shop works
- Toy list and open layaways migrated from your current files
- Catalogue and return-rule edits handled by GullySystem staff when asked
Toy shops on one floor or across several branches run this system, and our team sets it up around their own range. Buyers, floor staff and owners share one catalogue covering jigsaws, plush, building sets, board games, die-cast cars and ride-ons, each with brand, age band and stock. Nothing is bought blind. Layaways and pre-orders sit alongside.
What goes wrong before the software.
How the work flows through it, step by step.
- 1
Season plan
The buyer reads last season’s sell-through by line and brand, then sets quantities for the gifting peak before distributors close their booking windows. Data leads the plan.
- 2
Ordering
Purchase orders reach each brand distributor with delivery windows, carton minimums and trade discounts, and launch toys such as a new plush line are flagged for pre-order.
- 3
Receiving
Cartons are opened against the order. Set contents are counted piece by piece. A crushed pack, a loose battery cover or a short piece bag is photographed and held for a supplier claim before the set reaches a shelf.
- 4
Shelving and display
Toys go to a bay by age band and brand, from baby rattles to teen model kits, and each display sample is logged with its shelf.
- 5
Selling
The counter bills the toy, adds gift wrap and a card as chargeable lines, applies a voucher, and takes a layaway or pre-order deposit on the same receipt.
- 6
After the sale
Returns are judged by condition. A recall lot or a clearance line is flagged on the record, and the owner sees what was pulled and what still stands on the floor.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
The business modules it is built from.
Each one is also available on its own, or inside a system built for you.
- Product Management
Each toy is held once with brand, licensed character, age band, battery need and pack size, so staff can filter the range for a child’s age.
- Purchase Order Management
Orders to brand distributors carry delivery windows, carton minimums and trade discounts, and the buyer follows each outstanding line until the last carton lands.
- Goods Receipt (GRN)
A carton is opened against the order, set contents are counted, and crushed packs or short piece bags are held with photographs for a supplier claim.
- Point of Sale Billing
The counter scans each toy, adds wrapping paper and a message card as chargeable lines, and takes payment by cash, card or gift voucher.
- Loyalty and Offers
Parents earn points on toy purchases, relatives tick off a child’s gift list, and members hear about a launch or a clearance before the shelf does.
- Sales Returns and Credit Notes
A returned set is logged with its reason and condition, then routed to the shelf, the clearance table or back to the supplier.
- Batch and Serial Tracking
A supplier’s lot number lists every unit still on the shelf and every bill where that lot was sold, each one marked as pulled or contacted.
- Resource and Room Booking
The play corner and the party table are booked by date and guest count, with the deposit taken and the toys bought alongside.
How we would put it in.
Setup, data migration, integrations and anything built on top.
One system, each person sees their part.
Owner
Review sell-through by brand and age band. Deposits held, clearance stock and the season’s purchase plan stand beside it, so the owner can see where cash sits between one gifting peak and the next.
Buyer
The buyer works from the seasonal plan. Distributor orders, pre-order allocations, carton minimums and outstanding deliveries line up on one screen, so a late consignment is chased before the shelf runs bare.
Floor staff
Find a toy by age and interest. Stock on the shelf and in the backroom shows at once, a layaway deposit is taken, and a parent leaves with an answer instead of a promise.
Receiving clerk
Open cartons, count pieces. Damage is photographed against the carton number, and a supplier claim is raised with the count of what was found, not an estimate.
The numbers the owner asks for.
- Sell-through by brand and age band
- Pre-orders open and allocated
- Layaway balances and collection dates
- Open-box returns by decision
- Display samples out on the floor
- Units sold from a named lot
- Clearance stock and markdown value
Who this is built for.
- Independent toy shops with one floor
- Educational and wooden toy specialists
- Shops with a play corner and party bookings
- Toy chains with a few branches
- Hobby and model toy retailers
- Baby and early learning stores
When it is not the right choice.
- A seasonal stall with a few dozen items can run on a notebook and a card reader.
- A shop that sells toys only through a marketplace will rely on that platform’s seller tools more than on this system.
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Works alongside
- Barcode scanner
- Receipt printer
- Card payments
- SMS or WhatsApp
- Accounting export
Questions owners ask before a demo.
Can I look up toys by age band?
Yes. Every toy carries an age band, so staff filter for a four-year-old and see what stands on the shelf and what waits in the backroom.
How are layaway deposits tracked?
Each plan sits against a customer and a toy, and the balance, the collection date, the shelf holding the toy and every instalment received show on one screen. No notebook is needed.
What about launch toys that ship short?
Pre-orders form a queue in paid order. When a brand ships fewer cartons of a launch toy than the shop took deposits for, the screen shows exactly who is next and who must wait.
Can the system help with seasonal buying?
Yes. The buyer sees last season’s sell-through by line and brand beside current stock and open orders, then raises the new orders for the next peak.
How does it treat display samples?
A demonstration unit is booked out of sellable stock with a shelf and a name, and at season end it is cleared, sold at a marked-down price or returned. The record shows which.
Can it find units from a recalled lot?
Yes. A lot number lists the units still on the floor and every bill where that lot was sold, so staff pull stock and contact buyers from a printed list. Action stays with the shop and its regulator.
Can parents keep a gift list?
Yes. A child’s list holds the chosen toys, and relatives tick them off as they buy, so the same jigsaw does not arrive three times at one party.
How do we bring our toy list across?
Lines arrive by import. The buyer reviews the imported list by brand before the first trading day, correcting age bands, barcodes and missing pack sizes where the old file left gaps.
Who owns the records?
The shop does. The export of toy lines, deposits and sales is agreed in the written proposal before work starts, so leaving never means losing the layaway book.
What does it cost?
Cost follows tills, branches and the play corner. We first show it running on your own toy lines, with real age bands and barcodes on screen, and only then does a written proposal follow.
Wondering what it would cost? Share your requirements and an engineer will come back with a scope.
Businesses that use this.
Related products.
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