One connected system for pet food batches, loose weights, repeat orders and grooming slots.
Manage pet and owner records, food batches with best-before dates, loose weight sales, counter billing, home delivery, refill reminders, distributor orders and grooming bookings in one system. Each pet carries its breed, weight and diet. Associates recommend the right bag from that record, and owners hear before their usual food runs out.
- Pet food, accessory and healthcare items loaded with pack sizes and batch fields
- Owner and pet list brought over from your register or sheet
- Refill reminder wording and delivery slots set to how you serve owners
Pet shops, food retailers and stores with a grooming corner keep pet records, food batches, loose weight sales and repeat orders in Pet Store Management Software from GullySystem. Each sale reads against the pet’s breed and weight. One record also carries batch numbers, best-before dates, distributor orders and refill reminders.
What goes wrong before the software.
How the work flows through it, step by step.
- 1
Owner and pet
A new owner is entered with each pet’s species, breed, age and weight. Diet notes and allergies sit on the pet’s card.
- 2
Choose and weigh
The associate picks food and accessories, and weighs out loose kibble or treats where the owner asks for less than a pack.
- 3
Bill or book
The counter bills the sale. The owner can instead ask for a held bag, a home delivery or a grooming slot.
- 4
Receive and shelve
A distributor’s cartons are checked against the delivery note, with batch and best-before date entered. Older stock is placed forward.
- 5
Remind
When the bag is likely to be finished, the owner receives a note with the usual item and a way to confirm a delivery.
- 6
Reorder
Lines under their set level go onto a purchase order for the right distributor, with its minimum and delivery day.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
The business modules it is built from.
Each one is also available on its own, or inside a system built for you.
- Batch and Serial Tracking
Each carton’s batch and expiry are recorded on receipt, so a bag nearing its date can be found, moved forward or returned.
- Product Management
A sack is one item that sells by the gram or in smaller packs, so the scoop and the stock figure agree.
- Point of Sale Billing
Food, toys and accessories are billed with mixed payments, and a bag held for pickup stays under the owner’s name.
- Order Management
Phone and web orders carry an owner, a route and a slot, and are closed when delivery staff confirm the drop.
- Service Reminders
The next refill date comes from bag size and the pet’s weight, and a reminder goes out with the owner’s usual item attached.
- Vendor Management
Each distributor keeps a minimum order, delivery day and terms, so a purchase order meets them before it is sent.
- Appointment Scheduling
Grooming is booked against a groomer and table, with breed and temperament notes visible when the pet arrives.
- Loyalty and Offers
Points on food bags and bundle offers on bowls and toys are tied to the owner, and the report shows which brought owners back.
How we would put it in.
Setup, data migration, integrations and anything built on top.
Tools it connects to.
Each connection is scoped for your own account, one data flow at a time.
One system, each person sees their part.
For owners
Read sales by brand and category, expiring stock, repeat-buyer numbers and what each distributor is owed.
For sales associates
See the pet’s card, weigh loose food, recommend a bag and bill it, or book a delivery.
For stock keepers
Receive cartons, enter batch and expiry, shelve older stock forward and prepare held and delivery orders.
For groomers and boarding staff
See the day’s bookings, each pet’s notes and the vaccination papers on file.
For delivery staff
Read the route, confirm each drop with the owner and record any unpaid amount collected.
The numbers the owner asks for.
- Batches and best-before dates due in the next weeks
- Loose sack usage against sack purchases
- Sales by brand, species and pack size
- Owners overdue for a refill and those who have lapsed
- Distributor orders raised, received and returned
- Grooming bookings by groomer and breed
- Boarding stays and vaccination papers outstanding
Who this is built for.
- Pet supply stores selling food, accessories and healthcare items
- Pet food shops that weigh out loose kibble and treats
- Shops with a grooming corner or a small boarding room
- Online pet product sellers that deliver repeat orders
- Owners with two or three pet stores sharing distributors
When it is not the right choice.
- A breeder who sells a few animals a year does not need a store system.
- Practices that diagnose and treat animals will find Veterinary Clinic and Hospital Management System closer.
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Works alongside
- Weighing scale
- Barcode scanner
- Card payment terminal
- SMS
- WhatsApp or other messaging
- Accounting export
Questions owners ask before a demo.
Can it sell kibble by the kilo from an open sack?
Yes. A sack is received as one item and sold by weight. Each scoop reduces it, so the sack figure matches the shelf.
How does the shop know a bag is close to expiry?
Receiving records the batch and the best-before date. A list shows lines coming near expiry so staff can place them forward, discount them or return them.
Will an associate see what a pet eats?
Yes. The pet’s card shows breed, weight, diet and allergies. Any associate on the counter can recommend the bag without asking the owner again.
How are refill reminders worked out?
From the size of the last bag and the pet’s recorded weight, the system estimates when the food is used up. The owner receives a note a few days earlier.
Can we suggest the right flea treatment for a pet’s weight?
Yes. Treatments are stored by weight band. The item shown matches the weight on the pet’s card, and the associate confirms it with the owner.
Does it manage grooming and boarding as well as the shop?
Yes. Grooming is booked by groomer, table and breed. Boarding records dates, feeding notes and vaccination papers. Both use the same owner and pet cards as the counter.
Can distributors’ minimum orders be respected?
Yes. Each distributor holds a minimum order and a delivery day. A restock list groups lines by distributor, so the purchase order meets those terms.
Can it run home delivery for repeat owners?
Yes. Orders from the phone or a web page get a route and a slot. Delivery staff confirm each drop and note any amount collected at the door.
What happens to our current owner list?
The register or sheet is loaded and checked by the shop. Duplicate owners are merged, and pet cards are completed over the first weeks at the counter.
What does support cover once we are live?
Support covers questions on the counter, batches and reminders, and fixes to the item list. A named contact at GullySystem handles requests, and proposals state the support terms.
Wondering what it costs? Six questions give you a written scope and the buckets any quote should separate.
Businesses that use this.
Related products.
See Pet Store Management Software with your own data.
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