One connected system for tree surveys, quotations, crews, equipment and invoices.
Handle tree service enquiries, surveys, quotations, permit requests, crew schedules, equipment hours, emergency calls and invoices in a single system. From first visit to final payment, a job holds its trees, photographs, crew and costs in one place. On a phone each crew leader reads the day’s own list, and the office reads the identical job record.
- Rate list, task types and equipment keyed in as you price them
- Client file, running jobs and owing invoices brought in
- GullySystem staff update tree task and disposal rates when you ask
Tree Service Management Software is where arborists and tree companies keep enquiries, surveys, quotations, permit requests, crew schedules and invoices, configured by GullySystem. Each job carries its trees, photographs, crew, equipment hours and disposal costs. Crew leaders see their day on a phone. Emergency storm calls join the same schedule.
What goes wrong before the software.
How the work flows through it, step by step.
- 1
Enquiry
A homeowner or property manager calls, fills in a web form or sends a message. It is logged under the client and the site address, with the kind of tree work asked for.
- 2
Survey and quotation
The arborist visits, records each tree with photographs and hazards, and builds a quotation from the rate list. The client accepts all, some or none.
- 3
Permits and booking
Approvals are requested where needed. Once consent is in, the job is booked with a crew, equipment and a date.
- 4
Work on site
The crew leader opens the job on a phone, records start and finish times, equipment used and any change to the plan, with photographs.
- 5
Disposal and invoice
Loads taken away and brush chipped are logged, then the invoice follows the agreed price plus any variation the client approved. Receipts are posted against it.
- 6
Follow-up
Recurring visits and replanting are scheduled, and clients on contract are reminded before the next visit.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
The business modules it is built from.
Each one is also available on its own, or inside a system built for you.
- Lead Management
Each enquiry is logged with its source and address, the survey is booked, and tree records and photographs stay on the client record.
- Estimate/Quotation Management
Every tree and task is priced from the firm’s labour, equipment and disposal rates, with each revision kept beside the open quotes.
- Technician Scheduling
Climbers, groundstaff, vehicles and cranes are placed against the day’s jobs, so a clash shows before a date is promised to a client.
- Ticket Management
A storm or hazard call becomes a numbered ticket with a priority, an owner and a promised time, and the nearest crew is sent.
- Asset AMC Tracking
Saws, chippers, ropes and trucks carry their service calendar and inspection dates, so work due by hours or by date is flagged early.
- Attendance & Time Tracking
Climbers and groundstaff are marked present, hours are recorded per job, and pay is worked out from the daily, hourly or piece rate.
- Invoice Management
Tax invoices are raised from the agreed price and approved changes, and each client’s balance is shown with the oldest invoice first.
- Contract Management
Annual pruning plans and framework contracts hold tree lists, visit dates and renewal dates, with a reminder before each one falls due.
How we would put it in.
Setup, data migration, integrations and anything built on top.
One system, each person sees their part.
For owners
Watch jobs under way, quotations waiting, what each client owes, how machines are used and what each finished job earned.
For arborists and estimators
Record surveys, build quotations from the rate list and follow each one until it is won or lost.
For the office
Enter enquiries, ask for consents, plan crews, answer storm calls and send invoices.
For crew leaders
See the day’s jobs, record times, equipment and changes from a phone, and upload photographs of the finished work.
For equipment managers
Track hours, services and inspections for each machine, and see which job used it.
The numbers the owner asks for.
- Tree quotations accepted, declined or awaiting an answer
- Jobs by crew and status
- Equipment hours and services due
- Permit requests by status
- Job cost against quoted price
- Money owed per client, longest overdue first
- Contract visits due this month
Who this is built for.
- Arborists who prune, reduce and remove trees for homes and businesses
- Tree surgery firms with several climbing crews and a chipper fleet
- Companies that clear trees near roads, rail and power lines
- Firms with stump grinding and crane work
- Contractors who hold annual pruning contracts with councils or estates
When it is not the right choice.
- One climber with a ladder and a chainsaw, taking a few jobs a week, is served well enough by a phone and a paper diary.
- Businesses whose main work is garden design or lawn care will find Landscaping Management System closer, and pest work will fit Pest Control Business Management System.
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Works alongside
- SMS
- WhatsApp or other messaging
- Online payment gateway
- Accounting software export
Questions owners ask before a demo.
Can I quote several trees on one site?
Yes. Each tree has its own line with task, access notes and photographs. The client can accept some trees and decline others.
How are emergency storm calls handled?
A call is logged with a priority and sent to the nearest crew. The schedule shows which planned job moves, so the office can warn that client first.
Can it track permits and approvals?
Yes. Each request sits against the tree and the job with its status and dates. Which approvals apply in your area is worked out with you at the start.
Does it record equipment hours?
Yes. Hours and fuel are entered per machine and job. Service and inspection reminders follow the hours or dates you set.
Will crews be able to work from a phone?
Yes. A crew leader opens the day’s jobs, records times and equipment, and uploads photographs. It works online, and entries made out of signal wait until the phone reconnects.
Can it hold annual contracts for councils or estates?
Yes. A contract carries its tree list, visit dates and renewal date. Each visit is recorded against it and invoiced as agreed.
Can jobs in progress and money owed be brought across?
Yes. Client lists, running jobs and money owed load from your ledger book or spreadsheet. An estimator reads the imported entries against the paper job file before the first crew is dispatched.
Who owns the data?
You do. Before work begins, the quotation names the file format you receive for client lists, jobs and photographs if you ever take them elsewhere.
What does it cost?
No price is published. Price follows how many people sign in and what your workflow needs. You first see a demo using a sample tree quotation and crew schedule; a proposal in writing then gives the cost for your company.
Wondering what it costs? Six questions give you a written scope and the buckets any quote should separate.
Businesses that use this.
Related products.
See Tree Service Management Software with your own data.
Tell us how you run things today. We’ll show you the parts that matter to you and say plainly what would need changing.
- No obligation
- A reply within one business day
- Your details stay private
Start with your requirements
Seven short steps that tell us what you need. An engineer reads them before getting in touch.
Share your requirements