Formulations, batches, dosing programmes and site visits held in one chemical supply system.
Manage a water treatment chemical business from raw material to the cooling tower dosing pump. Formulations, blending batches, carboy and IBC stock, customer site programmes, field visit readings and safety data sheet revisions live in one set of records. The factory sees what each site consumes. Field engineers see the batch behind every drum, while the office invoices chemicals, metering pumps and service visits together.
- Formulation list, products and pack sizes keyed in to match your blending and selling
- Site list, dosing programmes and open invoices migrated
- Safety sheet wording and label layouts checked by your safety officer
Blenders of cooling, boiler and effluent chemicals keep formulations, packing, customer dosing programmes and field visits in one system set up by GullySystem. Each drum traces to its batch, each site to its programme and latest readings. Reorders, safety sheets and dosing pumps are tracked alongside.
What goes wrong before the software.
How the work flows through it, step by step.
- 1
Raw material receipt
Acids, phosphonates, polymers and solvents arrive against purchase orders, with the supplier lot, drum count and sample status posted at the weighbridge.
- 2
Blend and test
The batch follows the formulation revision, and weights charged, pH, specific gravity and active content are posted before the lab releases it.
- 3
Pack and label
Carboys, drums, IBC totes and bags are filled against the batch, and labels print from the product record.
- 4
Supply to site
Orders follow each site’s programme and delivery cycle. The delivery note carries the batch numbers that were sent.
- 5
Field visit
The engineer posts titration results, pump checks and dose changes from a phone, then flags the next supply.
- 6
Invoice and review
Chemicals, spares and service visits are invoiced together, and the site history sets consumption against the programme.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
The business modules it is built from.
Each one is also available on its own, or inside a system built for you.
- Bill of Materials
Each formulation lists its actives, neutralisers and water with strengths, and the batch record keeps the revision that was charged.
- Batch and Serial Tracking
A drum label leads back to the batch, so a question about one carboy at a cooling tower reaches the exact mixing tank.
- Quality Control
pH, specific gravity and active content are posted before release, and a batch outside its tolerance is held for a named decision.
- Barcodes and Labels
Labels for carboys, drums and bags print lot, date and hazard text from the product record, and are scanned as stock is packed.
- Asset AMC Tracking
Each pump and controller is tracked by site with installation date and service visits, so a service call can be matched to recent drums.
- Document Management
Sheet revisions are filed per product and per customer, so the factory can list every site holding an outdated version.
- Order Management
Orders are taken by site against its programme, and stock is reserved by batch before the delivery note carries the batch numbers.
- Service Reports and Proof of Visit
The engineer’s phone form captures water readings, pump checks and dose changes, and the report attaches to the site record.
How we would put it in.
Setup, data migration, integrations and anything built on top.
One system, each person sees their part.
For the factory manager
Follow batches in the mixing tank, packs ready, raw materials running short and the supply due to each site this week.
For field engineers
Open a site, read its programme and last readings, post fresh results, and log a dose change before leaving the boiler house.
For laboratory staff
Post pH, gravity and active content against each batch. Any batch outside its tolerance is held.
For sales and accounts
Quote chemical and pump supply, raise invoices, and follow the balance each customer owes.
The numbers the owner asks for.
- Batches by formulation with pH and gravity at release
- Raw material use and substitutions by batch
- Sites past their delivery cycle
- Water readings by site over time
- Pumps and controllers by site with service dates
- Safety sheet revision held by customer
- Customer dues by invoice age
Who this is built for.
- Makers of cooling tower, boiler and reverse osmosis chemicals
- Suppliers of coagulants, flocculants and polymers to treatment plants
- Companies that blend corrosion inhibitors and biocides for industrial users
- Treatment chemical firms that also sell and service dosing equipment
- Producers supplying effluent and sewage treatment works
When it is not the right choice.
- A distributor who buys finished chemicals, with no blending and no site visits, needs a stock and billing tool rather than this.
- Companies that make resins or solvents will find the matching manufacturer software closer.
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Works alongside
- Barcode and label printers
- SMS
- Accounting export
- Weighing scales
Questions owners ask before a demo.
What does a field engineer enter at a cooling tower?
Conductivity, hardness, chloride, residual levels, the dose in use and any change made. Readings stay with the tower, so next month’s visit starts from the last figures.
Can a substitution in a batch be recorded?
Yes. The batch shows the material actually charged beside the one in the formulation, with the reason noted by the operator.
How does a safety sheet revision get tracked?
Each customer holds a record of the sheet revision sent. When a sheet changes, the system lists every site that still has the earlier one.
Can pumps and chemicals be sold on the same invoice?
Yes. Pumps, spares, service visits and chemical drums can share an invoice or be billed apart, as the customer prefers.
Can it tell me when a site needs its next delivery?
It shows the date and size of the last supply against the dosing rate and cycle. A person confirms each order.
Can we share batch data with a customer’s quality team?
Yes. A batch sheet with release readings can be printed or sent by email for any batch delivered to that customer.
How is a demonstration arranged?
A working session is run on your own formulations and a few sample sites. The proposal prices the work by headcount and site count.
What happens if we need to leave?
Batches, sites, readings and invoices export to spreadsheet files, and the agreement names the format.
Who maintains it afterwards?
Your authorised staff can edit formulations, products and programmes. Structural changes go through GullySystem support.
Wondering what it would cost? Share your requirements and an engineer will come back with a scope.
Businesses that use this.
See Water Treatment Chemical Maker Software with your own data.
Tell us how you run things today. We’ll show you the parts that matter to you and say plainly what would need changing.
- No obligation
- A reply within one business day
- Your details stay private
Start with your requirements
Seven short steps that tell us what you need. An engineer reads them before getting in touch.
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