One system for courts, batches, coaches, shuttle stock, fees and tournament entries.
Manage a badminton academy from one system. Courts are held by the hour, with coaching batches, private lessons and walk-in hire on a single grid. A player record carries a level, an age group, an assessment card and a fee account. Coaches, shuttle stock and tournament entries follow from the same records.
- Courts, batches, age groups and fee plans entered as your academy runs them
- Player lists and unpaid balances migrated before the first day
- Edits to batch and fee lists handled by GullySystem staff when asked
Badminton Academy Management Software is set up by GullySystem for academies and clubs that coach players and hire courts, whether they run two courts or twenty. Owner, coaches and desk share one list. Each player record carries a batch, a level, assessment cards, fees and tournament entries, and the court grid stops one hour being promised twice.
What goes wrong before the software.
How the work flows through it, step by step.
- 1
Enquiry and trial
A parent or adult player enquires by phone or message. A trial session is booked on a free court and the enquiry is held until the player decides.
- 2
Joining and batch
The player is added with age group, level and fee plan, then placed in a batch on fixed weekdays under one coach.
- 3
Daily sessions
The coach marks attendance at court side. Shuttle tubes and grips used are issued against the batch. Nothing is rewritten later.
- 4
Assessment
At intervals the coach records footwork, stroke and fitness scores on the player card. A move to a higher batch is noted with the date.
- 5
Fees and hire
Monthly or quarterly fees and hourly hire are billed, receipts are issued, and balances show against each parent.
- 6
Events and payouts
Players are entered in tournaments by age category and draw. At month end, coach payouts are worked out from batches and private hours.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
The business modules it is built from.
Each one is also available on its own, or inside a system built for you.
- Resource and Room Booking
Each court is held by the hour, and batch blocks, private lessons and walk-in hirers are checked against one grid.
- Lead Management
Parents and adult players who ask about coaching are listed with a trial date, and a joined player becomes a record.
- Subscription Billing
Monthly and quarterly coaching fees are raised for every player, with sibling concessions applied and the covered month shown on the receipt.
- Receipts Management
A receipt is issued for each hire hour or part payment, naming the hirer, the court and the slot it covers.
- Stock Tracking and Alerts
Feather and nylon tubes, string reels and grips are counted, issued to batches, and flagged when the shelf nears reorder level.
- Appointment Scheduling
A one-to-one lesson is booked with a named coach on a named court, and hours used come off the player’s paid pack.
- Commission and Incentives
A coach’s monthly figure combines the base for batches taken with an agreed share of private lesson hours.
- WhatsApp, SMS and Email Notifications
Fee reminders, batch timing changes and tournament notices go to parents from the player record over the channel they use.
How we would put it in.
Setup, data migration, integrations and anything built on top.
One system, each person sees their part.
For the academy owner
See court hours filled and idle, fee dues by batch, shuttle cost per evening, and what each coach is owed this month. No one totals columns on paper.
For head coaches
Batch lists, assessment cards and the promotion shortlist sit in one view. Tick the juniors who have earned a move up a level.
At the front desk
Book courts and trials, take fees and hire money, answer a parent’s balance question, and send the day’s notices.
In the equipment store
Issue tubes and grips to courts and see what is left. Place the supplier order while a few tubes are still on the shelf.
The numbers the owner asks for.
- Court hours booked and idle by court and weekday
- Batch strength and attendance by coach
- Fees due by parent and month
- Shuttle tubes issued by batch and evening
- Players due an assessment or a level move
- Tournament entries and unpaid entry fees
- Coach payout for the month, base and private share
Who this is built for.
- Single-venue academies with two to six courts
- Multi-court academies running junior, adult and elite batches
- Clubs that also hire courts by the hour
- Academies that send players to local and national events
- Operators with more than one venue under one coaching staff
When it is not the right choice.
- A weekend group of friends sharing one court does not need a coaching and fees system.
- A multi-sport complex with pools, gyms and courts for several games will want a broader sports club product.
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Works alongside
- SMS
- Card and wallet payments
- Accounting export
- Biometric or QR check-in
Questions owners ask before a demo.
Is this software for coaching, or only for court booking?
Both. The grid books courts, and the batch, assessment and fee records handle coaching. A venue that only lets out courts by the hour can use the grid alone.
Can a court be held for a batch and still be hired out when the batch is off?
Yes. A batch block repeats on set weekdays. If a batch is cancelled for a day, the hour opens for hirers at once.
Is shuttle use recorded for a single batch?
Yes. Tubes are issued against a court and a batch, so the store book and the evening’s play can be read side by side.
How are player levels kept?
Each player has a level and an age group. A move to a higher batch is saved with the date and the coach’s assessment behind it.
Does it run tournament draws?
No. It records who is entered, in which category, and what has been paid. The event organiser prepares the draw and the match schedule.
How is a coach’s share on private lessons worked out?
Each one-to-one session is logged with coach, court and player. At month end the share follows the rate agreed with that coach.
Can a parent with two children pay once?
Yes. One payment is split across the siblings’ accounts, and the receipt lists each child with the month it covers. No second payment is needed.
May we move our player list in from a spreadsheet?
Yes. Names, guardian numbers, batches and open balances are imported, and the desk checks the list against the register before play begins.
What does it cost?
Quotes follow court, venue and coach counts. A walk-through of the court grid and the batch screens comes first. A written proposal follows.
If we leave, can the records come with us?
Yes. Players, fees and batch history can leave as spreadsheets. The owner agrees the columns first. This happens before any work starts.
Wondering what it would cost? Share your requirements and an engineer will come back with a scope.
Businesses that use this.
See Badminton Academy Management Software with your own data.
Tell us how you run things today. We’ll show you the parts that matter to you and say plainly what would need changing.
- No obligation
- A reply within one business day
- Your details stay private
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