One system for client files, held pieces, alteration jobs, designer consignment and deposits.
Run a boutique around the client rather than the rail. Each client file carries measurements, preferences and past purchases. Pieces can be held or sent on approval, alteration jobs reach the seamstress with a trial date, and designer consignment and made-to-order deposits are settled from the same entries.
- Client files, designer terms and tailoring charges entered the way your boutique works
- Your register or spreadsheet supplies the client list and current stock
- GullySystem staff amend designer and alteration lists whenever you ask
One boutique or several can share a client and stock database that GullySystem configures. Owners, stylists, seamstresses and the front counter work from it. Each client file carries measurements, holds, alterations and deposits. Designer stock is tagged as bought or consigned, so settlement follows sales.
What goes wrong before the software.
How the work flows through it, step by step.
- 1
Booking
A client books a styling session or fitting by phone or message. A room and a stylist are assigned, and the client file is opened.
- 2
Styling
The stylist pulls pieces from the rail, notes which ones were tried and liked, and holds or sends on approval what the client wants to consider.
- 3
Fitting and measurements
Measurements are taken or updated on the client file. Pins and changes are noted against the specific piece.
- 4
Alteration or made to order
A job goes to the seamstress or atelier with the notes, a trial date and a charge, and a deposit is taken if the piece is special-ordered.
- 5
Collection and billing
On collection the piece is billed, the deposit is applied, and the balance is taken in cash, by card or by transfer.
- 6
Designer settlement
At the end of the term, sold consignment pieces are totalled by designer and unsold pieces are listed for return.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
The business modules it is built from.
Each one is also available on its own, or inside a system built for you.
- Contact & Account Management
Each client has a file with their measurements, preferred colours, events and the stylist’s notes from every fitting, readable by any colleague.
- Appointment Scheduling
Private fittings are booked by stylist and room, and the pieces pulled for each visit are recorded against it.
- Job Cards
A job card goes to the seamstress with pin notes, trial date and charge, and stays open until the client collects.
- Estimate/Quotation Management
A special order is quoted with fabric, measurements and fitting stages before the client agrees and a deposit is taken.
- Receipts Management
Every deposit and later payment is receipted against the order, so the balance due at collection is read off the record.
- Stock Tracking and Alerts
Pieces are counted by designer, size and colour, and tagged as on the rail, on hold, at a trunk show or on loan.
- Vendor Management
Each designer has a record of agreed terms, pieces supplied as bought or consigned, and the amount owed after sales.
- WhatsApp, SMS and Email Notifications
Fitting reminders, collection notices and private-sale invitations go out from the client’s file, using the sizes and events on record.
How we would put it in.
Setup, data migration, integrations and anything built on top.
One system, each person sees their part.
For the boutique owner
See sales by designer, consignment owed, pieces held, alterations outstanding and clients who have not returned this season.
For stylists
Open a client’s measurements and past pieces before the client arrives, record what the client tried, and set holds on what the client liked.
For the seamstress or atelier
See each job’s pin notes, trial date and charge, and mark it ready so the front counter can call the client.
At the front counter
Bill pieces, apply deposits, take balances, and answer a client’s question about an alteration without walking to the back.
The numbers the owner asks for.
- Sales by designer and by stylist
- Consignment sold, unsold and owed by designer
- Pieces on hold and approval, with expiry dates
- Alteration jobs outstanding and trials due
- Deposits taken and balances due on special orders
- Clients with no purchase this season
- Pieces tried and liked but not bought
Who this is built for.
- Independent boutiques with a stylist-led floor
- Bridal and occasion-wear boutiques with long fitting cycles
- Multi-designer boutiques carrying consigned stock
- Boutiques with their own atelier or in-house seamstress
- Two or three boutique shops under one owner
When it is not the right choice.
- A shop selling mass-produced basics by size will find a clothing store system a closer fit.
- A pop-up that trades for a weekend can manage on a card reader and a notebook.
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Works alongside
- SMS
- Card terminal
- Accounting export
- Label printer
Questions owners ask before a demo.
Does the client file hold measurements for tailoring?
Yes. Measurement points are recorded with the date taken, and the seamstress can see which set applies to a given piece.
How does a hold differ from a sale?
A hold sets the piece aside against a client until a stated date. No bill is raised, and the piece returns to the rail when the date passes.
Can I send a piece out on approval?
Yes. It is tagged out on approval with a due-back date, and it stays on the open list until it returns or is invoiced.
How are designer consignment sales settled?
Each piece is tagged to its designer and term. At the close of the term, sold and unsold pieces are listed for settlement as the written agreement sets out.
Can an alteration be charged separately from the garment?
Yes. A tailoring job has its own charge and status, and it can be added to the garment’s bill when the client collects.
Can deposits be taken on a special order?
Yes. Every instalment received is entered against that order, so the counter shows what is still due when the garment is collected. Cancellation terms are the ones your boutique already states.
Can we message clients about fittings and collections?
Yes, by chat message, text or email. Templates are written with your staff, and messages are sent from the fitting or the job record.
We have both bought and consigned stock. Does that cause trouble?
No. Every piece is tagged one way or the other, and reports keep the two apart so margin and amounts owed are not mixed.
How much would it cost for our boutique?
It depends on the shops, stylists and designers involved. After a look at your client cards and tailoring process, you receive a written quotation.
Who owns the client information afterwards?
The boutique does. Client records, measurement cards and order history leave as spreadsheets, with the column layout for each sheet fixed with the owner before work begins.
Wondering what it would cost? Share your requirements and an engineer will come back with a scope.
Businesses that use this.
See Boutiques Management Software with your own data.
Tell us how you run things today. We’ll show you the parts that matter to you and say plainly what would need changing.
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- A reply within one business day
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