One connected system for franchise candidates, territories, agreements, royalties and field audits.
Manage franchise candidates, territories, signed agreements, outlet openings, royalty billing, brand audits and franchisee support in one system. Each franchisee carries one number across the sales pipeline, the agreement and the outlet. Franchisees log in to report sales and see their own invoices and actions.
- Fee rules and reporting periods entered as your agreement states them
- Candidate list, outlets and agreements loaded from your files
- Edits to checklists and fee rules handled by GullySystem staff on request
Franchisors use Franchise Management Software, configured by GullySystem, to hold candidates, territories, agreements and outlets across the network. Each franchisee carries its agreement, reported sales, royalty and marketing fund invoices and audit actions. Franchisees log in to submit sales and see their own balances. Renewal and transfer dates are raised ahead of time.
What goes wrong before the software.
How the work flows through it, step by step.
- 1
Candidate enquiry
The enquiry goes in with where it came from and which territory the candidate wants. The disclosure document is sent and the date recorded. It is one entry.
- 2
Discovery and approval
Discovery day attendance, funds check, background review and the committee’s decision are recorded against the candidate. The decision is final.
- 3
Agreement and territory
The signed agreement is filed with its fees, term and renewal option. The territory is marked sold on the network map. It is one record.
- 4
Opening
The opening checklist runs from lease and fit-out through staff training and supplier setup to the grand opening sign-off. Every step has an owner.
- 5
Trading and billing
The franchisee submits sales for each period. The royalty and marketing fund contribution are calculated from the agreement and invoiced. Both are posted.
- 6
Audit and renewal
Field visits score the outlet and track actions. Renewal, transfer or resale is raised ahead of the end date.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
The business modules it is built from.
Each one is also available on its own, or inside a system built for you.
- Lead Management
Enquiries from the website, expos and broker referrals join one list with their source and the territory asked for.
- Territory Management
Each territory is defined once and marked sold, reserved or open, so a new candidate’s postcode is checked against what is taken.
- Contract Management
The signed agreement holds fees, term, renewal option and transfer conditions, and a reminder is raised ahead of the end date.
- Subscription Billing
Every period raises a royalty and fund invoice from reported sales and the rates on that franchisee’s agreement, then records what is paid.
- Dealer and Distributor Portal
A franchisee logs in to submit period sales and read his own invoices, while late reports are listed for head office on closing day.
- Service Reports and Proof of Visit
A consultant scores the visit on a phone, attaches photographs and leaves a report with actions the outlet must close.
- Training & Development
Brand course completions are recorded per staff member with dates and trainer, and an outlet’s opening checklist reads them.
- Ticket Management
A franchisee request becomes a numbered ticket with an owner at head office and a promised reply, so nothing is lost between calls.
How we would put it in.
Setup, data migration, integrations and anything built on top.
Tools it connects to.
Each connection is scoped for your own account, one data flow at a time.
One system, each person sees their part.
For the franchise development team
Log candidates, send the disclosure document, schedule discovery days and see which territories remain open.
For field consultants
Score outlet visits on a phone, attach photographs and follow each corrective action with the franchisee.
For finance
Collect sales reports, invoice royalties and fund contributions, and chase late payers outlet by outlet.
For franchisees
Submit sales, view invoices and audit actions, order supplies and raise a support request from one login.
For the franchisor’s owner
See outlets trading, candidates in the pipeline, royalties due and agreements nearing their end date.
The numbers the owner asks for.
- Candidate pipeline by stage and source
- Territories sold, reserved and open
- Reported sales by outlet and period
- Royalty and marketing fund invoiced against received
- Audit scores and open corrective actions by outlet
- Agreements due for renewal or transfer
- Late sales reports by franchisee
Who this is built for.
- Franchisors who sell outlet licences in food, retail, fitness and services
- Master franchisees who sub-license territories to local operators
- Co-operative networks whose members pay a fee and follow common standards
- Brands that run both franchised and company-owned outlets
- Development teams that sell territories through expos and broker referrals
When it is not the right choice.
- A brand with two or three outlets can manage with agreement files and a monthly sales sheet.
- A single multi-site business with no franchisees will find Multi-branch features in a general system closer, and a franchisee running one outlet needs software for that trade instead.
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Works alongside
- WhatsApp or other messaging
- Point of sale sales feeds
- Accounting export
- Document signing
Questions owners ask before a demo.
Can each franchisee have different royalty terms?
Yes. Rates, minimums and step changes are stored on each agreement, and the calculation reads the terms that apply to that outlet for that period.
Can royalties be calculated from point of sale data instead of a typed report?
Where an outlet’s till can export or send sales, those figures can feed the period total. Which tills connect is checked during implementation.
How are territories protected from overlap?
A territory is defined once and marked sold. A new candidate’s area is checked against sold and reserved territories, and a clash is shown before the agreement is drafted.
Do franchisees see each other’s figures?
No. A franchisee sees only his own outlet’s sales, invoices, audit actions and tickets. Head office sees the whole network.
Are outlets the franchisor itself runs held alongside franchised ones?
Yes. They are outlets with no agreement and no royalty, so network sales and audit reports include them beside franchised ones.
How are renewals and transfers handled?
The agreement’s end date raises a reminder ahead of time. A transfer or resale opens an approval task with the buyer’s candidate record attached.
Can existing outlets and agreements be loaded?
Yes. Outlets, agreements, fee rules and open invoices come from your files, and the finance team checks a sample period before go-live.
What does it cost and can we see a demo?
The amount follows the outlet count and the scope, and you receive it as a written quote. A demo walks one candidate from enquiry through to a first royalty invoice.
Wondering what it costs? Six questions give you a written scope and the buckets any quote should separate.
Businesses that use this.
Related products.
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