One system for rooms, guests, deposits, meals and turnaround.
Everything a homestay or guesthouse does, from a message asking for dates to the receipt handed over at departure, sits in one system. Rooms and beds sit in one calendar, each guest has a register entry and a stay, and advance deposits are tied to the booking they hold. Meals, laundry and transport are added to the bill, and the helper sees which rooms to turn around from a phone.
- Room types, season rates and house rules entered the way you let rooms
- Existing bookings, deposits and guest history moved across before go-live
- Rate and room changes made by our team when you ask
Rooms, guests and bills stay together for a homestay or guesthouse in Homestays and Guesthouse Management Software. A room and bed calendar prevents double sales, the guest register is filled at arrival, and deposits, meals and extras post to the stay. A housekeeping board shows which rooms need turning around.
What goes wrong before the software.
How the work flows through it, step by step.
- 1
Enquiry and quote
An enquiry arrives by phone, message or listing. Dates, party size and room type are logged, and a quote is built from season rates and per-person charges.
- 2
Hold and deposit
The room is held for a set date. The advance is posted when it arrives, and the booking turns confirmed.
- 3
Arrival and register
The guest fills an arrival card. Identity details and arrival times go into the register, as your local rules ask.
- 4
During the stay
Meals, extra beds, laundry and transport are added to the stay. The helper marks rooms cleaned and linen changed.
- 5
Check-out and bill
The bill is added up from the stay, the deposit is deducted, and a receipt is issued. Foreign guests can see an amount in their own currency.
- 6
After the stay
The room returns to the calendar as turned around. A thank-you message and a review request go to the guest.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
The business modules it is built from.
Each one is also available on its own, or inside a system built for you.
- Resource and Room Booking
Every room and dorm bed is shown by date with holds and confirmed stays, so a night already sold cannot be booked again.
- Online Booking Portal
A request page lets guests ask for dates and a room type, and each request lands as a held enquiry for the host to accept.
- Contact & Account Management
Each guest has one record with party members, identity documents and past stays, so a returning visitor is found by name.
- Estimate/Quotation Management
A quote is built from season rates, per-person charges and long-stay terms, and each revised figure stays on the enquiry.
- Receipts Management
An advance is posted against a booking number with date, amount and mode, and the receipt is issued at once.
- Invoice Management
At check-out the stay turns into a bill with meals and extras added and the deposit deducted before the guest leaves.
- Task Management
Each room to strip or make up becomes a task for the helper, ticked from a phone and visible to the host.
- Multi-Currency Support
A bill can show a second currency using the rate the host enters, while the books stay in the home currency.
How we would put it in.
Setup, data migration, integrations and anything built on top.
One system, each person sees their part.
For hosts and owners
See tonight’s occupancy, deposits awaited, pending arrivals and the month’s income against house costs from a phone.
For whoever is on duty
Take enquiries, confirm holds, register arrivals and settle bills without hunting through diaries.
For housekeeping
Open the board for rooms to turn around, mark each done and note any linen or repair needed.
For cooks
See breakfast and dinner counts with diet notes, and list what to buy for the day.
For accountants
Receive bills, deposits and expense entries for the period in a form that can be exported.
The numbers the owner asks for.
- Occupancy by room and by night
- Bookings by source and by season
- Deposits awaited and holds about to expire
- Guest register for a date range
- Meals served and extras billed by stay
- Linen and room turnaround by day
- House income against expenses by month
Who this is built for.
- Homestays where a family lets spare rooms to travellers
- Guesthouses with five to fifteen rooms and a resident host
- Hostels and dorm-style lodgings that sell beds
- Farm stays and mountain lodges that include meals
- Small bed and breakfast operators who take bookings from several listing sites
When it is not the right choice.
- A host who lets one room on a few weekends can manage with a calendar and a notebook.
- A property that runs a front desk, a banquet hall and several outlets needs Hotel Management Software instead, which is built around those departments.
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Works alongside
- SMS
- Card and payment gateway
- Accounting export
- Listing site calendar
Questions owners ask before a demo.
Will it stop a double booking?
Within the system, yes. A held or confirmed night cannot be sold again from the calendar. Nights sold on a listing site must be keyed in by you, unless a calendar link has been written into the quotation.
Can dorm beds be sold individually?
Yes. A dorm room holds several beds, each with its own price and date state. A guest can take one bed while the rest stay open.
How are deposits tied to bookings?
Each advance is posted against a booking number with the date, amount and mode. The hold date is shown beside it, and the room is released if the deposit is late.
What about guest identity records?
Identity details sit on the guest’s stay record, and a login shows them only to staff given that duty. Keeping periods and register layout are decided with your legal adviser, then entered by us.
Can the helper see only housekeeping?
Yes. A housekeeping login shows rooms to turn around and linen, and nothing about rates or income.
Does it work for a farm stay that serves meals?
Yes. Meal counts, diet notes and what to buy are recorded per day, and meal charges join each guest’s bill.
Can we move over our bookings from the wall diary?
Yes. Coming reservations, advances already received and earlier guests are typed in or read from a spreadsheet, then the host goes through them once before opening day.
Can I take my records out later?
The register, stays and billing belong to you. If you ever leave, the export layout you would receive is written into the quote and agreed before any build starts.
What does a project cost?
Pricing moves with how many rooms and users you run, plus any listing or payment link. Ask for a walk-through using your own room list, and the quoted figure comes after you have seen it.
Who helps when a guest arrives and something is wrong?
Support covers calendar, bill and register questions. Our staff handle a new room, a dorm split or a changed season rate when you ask. The host never has to edit anything behind the screens.
Wondering what it would cost? Share your requirements and an engineer will come back with a scope.
Businesses that use this.
Related products.
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