Rate Plans and Season Rates for Hotels
Rates are held as plans with date ranges rather than one printed tariff. Season, weekend, agent and corporate amounts can all apply to the same room category.
What a rate plan carries
One plan answers four questions at once: what is included, for which nights, for which category and at what occupancy. Nothing is typed afresh per booking.
How a rate is picked for a booking
Enter the dates and the category, and the plans valid for those nights are listed with their amounts. A stay that crosses a season change takes each night at the rate for that night. Where a booking belongs to an agent, the contract amount is offered first. Counter staff may still override, and the override stays on the booking with its reason.
Discounts and what the bill shows
A discount is entered as a separate line with a reason rather than typed over the rate. The owner can then read what was given away and by whom. How tax appears on a folio is set up with you, and your accountant decides whether the displayed amount includes it.
What the hotel decides
- Which meal plans are sold and what each one includes
- Season, weekend and festival date ranges for the year
- Agent and corporate contract amounts, and who may read them
- Who may override a rate and who approves a discount
- Whether rates are displayed inclusive of tax
Frequently asked questions
Can the rate change in the middle of a stay?
Yes. Each night takes the amount for its own date, so a stay crossing a season boundary bills night by night.
Do travel agents see the counter tariff?
No. Agent bookings use that account’s contract rate, and the counter tariff can be kept out of their view. Who reads which plan is settled with the owner.
Is a festival or long weekend rate possible?
Yes. A short range covers those nights. It takes precedence over the ordinary season plan whenever the two overlap on the calendar.
Who updates the amounts next season?
GullySystem staff make the change on request. New ranges and amounts go in before the season opens.
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