One client file for intake, diet charts, weekly numbers and package dates.
Intake, health history, lab reports, diet charts, weekly measurements, appointments and package dates all sit on one client file, from the first consultation through to the renewal call. Each client keeps a goal, every chart version and a package end date, so a renewal call never depends on someone’s memory. Each dietitian opens only assigned clients. The owner sees the whole practice. Charts leave as a branded PDF.
- Your meal templates, household measures and package types entered the way you advise
- Active clients, latest charts and open packages migrated
- Changes to templates and package rules handled by GullySystem staff when asked
Intake, diet charts, weekly measurements, follow-ups and package renewals all live in Nutritionist and Dietitian Management Software, which GullySystem configures for your clinic. Each client file holds the diet recall, lab reports, every chart version and the package dates. Associates work their own lists. The owner sees who has gone quiet and whose plan ends soon.
What goes wrong before the software.
How the work flows through it, step by step.
- 1
Enquiry and intake
A new client arrives from a referral, a website form or a message. She fills in goals, conditions, medicines, allergies and food habits, and a first consultation is booked.
- 2
Assessment
The dietitian records height, weight, waist, blood pressure and the diet recall, and attaches any lab reports. Findings and the agreed goal are written as the first note.
- 3
Plan and chart
A chart is built from saved meal templates and the household measures the client uses. Portions are adjusted, and the finished chart goes out as a PDF.
- 4
Weekly review
Weight, measurements and meal photos come in each week. The dietitian logs the reading, notes the plateau or the loss and revises the chart when needed.
- 5
Follow-up and sessions
Late check-ins are listed by days of silence. Review calls and clinic visits are booked, and each ends with a note and the next date.
- 6
Renewal or closure
Before the package ends, the client’s progress is shown beside a renewal offer. A client who finishes is closed with a summary of what changed.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
The business modules it is built from.
Each one is also available on its own, or inside a system built for you.
- Appointment Scheduling
First consultations, review calls and clinic visits are booked against each dietitian’s hours, with video links, reminders and missed sessions kept on the client file.
- Document Management
Every blood panel is filed on the client by date, so an HbA1c or TSH result is found at once during a call.
- Service Reminders
A renewal list opens ahead of each package end date, and a reminder in the dietitian’s own wording reaches the client.
- WhatsApp, SMS and Email Notifications
A late weekly weight triggers a nudge over messaging, SMS or email, and the reply is logged against the client.
- Task Management
Each overdue check-in becomes a task with an owner and a date, so a quiet client is picked up by a named associate.
- Client Portal
Clients sign in to log weight and meal photos, see their current chart and view a line of their own progress.
- Receipts Management
Each package instalment is recorded as it arrives by card, transfer or cash, and the balance due is shown beside the end date.
- Roles and Permissions
An associate opens only assigned clients while the owner reads every file, and a leaver’s clients are reassigned in one step.
How we would put it in.
Setup, data migration, integrations and anything built on top.
Every part of the system, by area.
Take the modules you need. Each one works on its own or inside a larger system built for you.
- Applicant Tracking (5)
- CRM (8)
- Finance & Accounting (10)
- Helpdesk (4)
- Human Resources (13)
- Inventory Management (5)
- Project Management (7)
- Manufacturing (6)
- Procurement (4)
- Sales and Distribution (6)
- Field Service (5)
- Statutory and Compliance (4)
- Retail and POS (4)
- Bookings and Appointments (3)
- Subscriptions (2)
- Assets and Fleet (4)
- Platform (6)
- Analytics (2)
- Documents (1)
- All business solutions
One system, each person sees their part.
For the owner dietitian
See active clients, quiet clients, charts due and packages ending across every associate. Review any file before a difficult call.
For associate dietitians
Open your own client list, write consultation notes, build charts from the shared templates and log weekly readings.
For the front desk
Book consultations, take payments for packages and send reminders. Mark who attended and who did not.
For clients
Log weight and meal photos, see the current chart and the progress line, and check the next session date.
The numbers the owner asks for.
- Active clients by dietitian, goal and package type
- Clients overdue for a weekly check-in, by days of silence
- Weight and waist change by client over the length of the package
- Charts issued and revised, by dietitian and condition
- Packages ending in the next month, with renewal outcome
- Appointments held, rescheduled and missed
- Payments received against package instalments
Who this is built for.
- Solo nutritionists who coach clients over messaging apps
- Clinical dietitians who see outpatients on a referral
- Weight management and wellness practices with associate dietitians
- Sports nutrition consultants who work with teams and individual athletes
- Online diet programmes that sell monthly and quarterly packages
When it is not the right choice.
- A dietitian with a handful of clients may manage with a phone and a folder of charts.
- Hospital nutrition departments that feed inpatients from a ward kitchen will find Diabetes Clinic Management Software or a hospital system closer.
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Works alongside
- WhatsApp and other messaging
- SMS
- Video consultation link
- Card and payment gateway
- Accounting export
Questions owners ask before a demo.
Is it for a solo practice or a team of associates?
Both. A solo dietitian uses one list. A larger practice assigns each client to an associate while the owner reads every file.
Can I build charts from my own templates?
Yes. Your meal plans by condition and cuisine are loaded once and each client chart starts from one. Every revision is saved beside the one before it.
Does it calculate calories and macros?
It works only from the food values you supply or a database you hold a licence for. It does not decide a client’s targets. That judgement stays with the dietitian.
Can clients send weights and photos themselves?
Yes. A link or simple app lets a client log weight, waist readings and meal photos. The chat can still run on the messaging app they prefer.
How are lab reports kept?
Each report is stored on the client file by date, with the values you track typed beside it. You can compare a value across visits without searching a chat.
Can it remind clients before a package ends?
Yes. A renewal list opens ahead of each end date, and a message can go out in your wording. You decide whether to call or send.
Can charts and files be handed to another dietitian?
Yes. The client belongs to the practice, so charts, notes and readings stay on the file. A new dietitian reads the last note and carries on.
How do we see it before deciding, and what shapes the cost?
A working demo uses a sample client from intake to renewal. Cost then follows how many dietitians and branches sign in, the meal templates and package rules to set up, and the client records to migrate. Messaging and payment links add effort. The written proposal prices each module apart.
Who owns the client records?
The practice does. The proposal states how charts, measurements and consult notes go back to you, so a client’s history stays with the practice if you ever move on.
What happens when something breaks?
Support is by phone or email with a named contact. Template edits and new package types are done by GullySystem staff on request.
How soon can a practice start seeing clients through it?
Client intake and history, consultation notes, the diet chart builder with the food library, and measurements go live together, and intake leads. Lab tracking, the check-in board, packages and the associate view come after. A written proposal states the sequence along with dates.
What should the dietitian gather before set-up?
Gather your intake form, consent wording and a few diet chart templates with the measures you use. Add the package types with pricing rules and a recent client file. Name the owner dietitian and the front desk person to answer questions. Messaging and payment accounts must be reachable. Hide client names in samples.
Wondering what it would cost? Share your requirements and an engineer will come back with a scope.
Built for.
The trades this product is set up for. Pick yours to see how the work runs there.
See Nutritionist and Dietitian Management Software set up around your records.
Tell us how you run things today. An engineer reads it and writes back with what fits as it is, what would need changing, and what we would start with.
What happens after you share your requirements
- A senior engineer reads your answers. Nobody phones first.
- Within one business day you get a written note: what we understood, what we would start with, and the questions we still have.
- If it fits, a proposal follows with the order of work, what we need from you and what you receive at each step.
- No call is booked and nothing is paid until you have read the note. Your details stay with us.
Start with your requirements
Seven short steps that tell us what you need. A senior engineer reads them before anyone gets in touch.
Share your requirements