One record from the weighbridge slip to the mill’s receiving weight.
Run supplier intake, weighbridge tickets, grading, sorting, baling, stock by grade, outbound loads and buyer claims in one system. Every inbound load keeps its supplier, weights, deductions and the bales made from it. The office pays collectors from those tickets and invoices mills from the dispatch records, so a disputed weight can be answered from the original slip.
- Grade list, rate cards and deduction reasons entered as your graders and cashier apply them at the window
- Supplier list, advances outstanding and yard stock keyed in from your books, then ticked off by your accounts staff
- Weighbridge link scoped after we know which indicator is fitted
Yards that buy scrap metal, paper, plastic and glass run weighbridge intake, grading, baling and mill dispatch on Recycling Company Management Software, which GullySystem configures to your rate cards. Each inbound load carries its weighbridge ticket, grade and deductions, then the bales made from it and the buyer who received them. Payments and claims come from the same tickets.
What goes wrong before the software.
How the work flows through it, step by step.
- 1
Supplier and rate
A collector, factory or round operator is registered with identification and vehicles. The rate for each material grade is held on a card and revised when the buyer’s offer moves.
- 2
Weighbridge intake
The vehicle is weighed in, tipped and weighed out. A ticket records gross, tare and net, the operator and the declared material, and prints for the driver.
- 3
Grading
The grader inspects the load, confirms the grade and records moisture, contamination and any deduction with a reason. The net payable weight is fixed on the ticket.
- 4
Sorting and baling
Lots go to a line or straight to the baler. Recovered material is weighed by type, residue is recorded, and each bale is tagged with grade, weight and the lots it drew from.
- 5
Dispatch
Containers are planned against buyer contracts. Tagged bales are loaded, the vehicle is weighed out, and the dispatch record names the contract, the bales and the gate weight.
- 6
Settlement
Suppliers are paid from closed tickets less advances. The buyer is invoiced from dispatch, the mill’s receiving weight is entered, and any difference becomes a claim.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
The business modules it is built from.
Each one is also available on its own, or inside a system built for you.
- Vendor Management
Every collector and factory has one record with identification, vehicles and a rate card per grade, so new tickets open at the right price.
- Goods Receipt (GRN)
Inbound loads enter stock only through a weighbridge ticket carrying gross, tare, net and the declared material, never from a verbal report.
- Quality Control
Graders record moisture and contamination found on the floor and pick a deduction reason, which then prints on the supplier’s statement.
- Batch and Serial Tracking
Each bale carries a tag number, grade, weight and the source lots, so a container load can be traced back to the loads that fed it.
- Stock Tracking and Alerts
Loose, sorted and baled stock is held by grade and bay, and counts taken in the yard are posted against the ledger with differences listed.
- Contract Management
Each mill agreement holds grade, quantity and price, and dispatch records draw down against it until the contract is fulfilled or lapses.
- Sales Returns and Credit Notes
Rejected bales and weight differences from the mill are logged with the yard’s slips, then followed to a credit note or closed.
- Vehicle and Trip Management
Yard-owned trucks run planned rounds, with lifts and weights per stop, and fuel and servicing recorded by vehicle.
How we would put it in.
Setup, data migration, integrations and anything built on top.
One system, each person sees their part.
For weighbridge operators
Open a ticket, take the weights, print the slip and move to the next vehicle. The rate card and vehicle are already on screen.
For graders and floor supervisors
Record the grade, moisture and contamination found, choose the deduction reason and release the load to a line or to the baler.
For the yard manager
Read yield by line, bale stock by bay, containers planned for the week and the lots still waiting on grading.
For accounts
Pay suppliers from closed tickets. Invoice buyers from dispatch records and clear mill claims with the original slips attached.
For owners
Compare buying rate with selling rate by grade, see which suppliers return the best yield, and watch open claims and advances.
The numbers the owner asks for.
- Inbound tonnage by supplier, material and grade
- Deductions given by reason, grader and supplier
- Sorting yield by line, lot and recovered material
- Bale register and stock by grade and bay
- Containers dispatched against each buyer contract
- Mill receiving weight against yard gate weight, with open claims
- Supplier balances, advances and payments by week
Who this is built for.
- Scrap metal yards that buy from collectors and sell to smelters and mills
- Paper and cardboard recyclers who grade, bale and ship to paper mills
- Plastic recyclers who sort by polymer and colour before baling or flaking
- Material recovery facilities that take mixed municipal or commercial streams
- Glass and e-waste collectors who consolidate lots before onward sale
When it is not the right choice.
- A small scrap shop that takes in only a handful of loads in a week has little need for more than a scale and a cash book.
- Companies whose main work is collecting and hauling general waste will find Waste Management Company Management Software closer.
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Works alongside
- Weighbridge indicators
- Label and tag printers
- SMS
- Accounting export
Questions owners ask before a demo.
Does it work with our existing weighbridge?
In most cases a reading can be taken from the indicator over a serial or network link, and the make is checked before the quotation. If not, the operator types the figure from the display and the ticket is identical.
How are deductions recorded and shown to suppliers?
The grader picks a reason from your own list, such as wet board or mixed colours, and enters the weight or share removed. Payment statements list each ticket with its gross, deduction and net.
Can we trace a bale back to the loads it was made from?
Yes. Each bale tag lists the lots drawn into it, so a buyer’s complaint about a bale can be followed to the suppliers and graders involved.
Can it handle changes to buying and selling prices?
Yes. Supplier rate cards carry an effective date, mill prices sit on each contract, and earlier tickets keep the rate they were paid at.
How do we deal with a mill that weighs lower than we do?
Enter the mill’s receiving weight against the dispatch record. The difference is flagged as a claim with the gate slip and bale list attached. It stays open until credited or closed.
Can we run a collection fleet from it too?
Yes, for trucks you own. Rounds, bin or skip lifts, weights per stop, fuel and servicing are recorded by vehicle, and loads arriving from a round open a ticket at the gate.
How does it work when the company has several yards?
Group management sees every yard’s tonnage and stock in one view, while each yard works only in its own tickets, bays and bale register. Transfers between sites are recorded as outbound at one and inbound at the other.
Can the data be moved out later?
Tickets, bales, contracts and payments leave in common file formats. Format and scope are written into the quotation before the project starts. Nothing is held back.
How is pricing decided?
It follows the number of sites, weighbridges and users, plus any indicator connection. After a walk-through on your own tickets, you receive a written proposal.
Wondering what it would cost? Share your requirements and an engineer will come back with a scope.
Businesses that use this.
See Recycling Company Management Software with your own data.
Tell us how you run things today. We’ll show you the parts that matter to you and say plainly what would need changing.
- No obligation
- A reply within one business day
- Your details stay private
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