One connected system for consultations, results, procedures, stents and long follow-up.
Manage a urology clinic in one system. Consultations are booked by urologist and room, and each patient’s history, scans, lab reports and procedure notes sit on one record. From those same entries come stone and surveillance pathways, hospital bookings, stent and catheter tracking, billing and recalls. The desk sees what is awaited, what is due out and who has not returned.
- Procedure list, rooms, fees and pathways set up to match how your clinic runs
- Patient list and open follow-ups brought across
- Template and pathway edits made by GullySystem staff on request
Single-urologist and multi-urologist clinics use this system, provided by GullySystem. Urologists, nurses, the front desk and billing staff work from it. Each patient record carries history, results, the pathway and next review date, procedures, implants with removal dates and charges. Hospital bookings and recalls follow from the same record.
What goes wrong before the software.
How the work flows through it, step by step.
- 1
Booking
A patient reaches the clinic through a call, a message or a referral letter. The desk opens a record and attaches any referral letter and earlier reports.
- 2
Consultation
The urologist takes the history, examines and orders scans, urine and blood tests, or uroflowmetry. Orders are tracked until results return.
- 3
Results and plan
Results are matched to the patient and reviewed. A plan is set: medicines, a pathway for stones or surveillance, or a procedure.
- 4
Procedure
A room session or a hospital booking is arranged with consent, instructions and an estimate. The operation note and any implant are recorded.
- 5
Billing
Charges are built from the procedures and visits, and part payments are taken. Doctor and hospital amounts are shown separately.
- 6
Follow-up and recall
Review dates, repeat tests and stent removals are set and listed. Reminders go out, and overdue patients appear for the desk to call.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
The business modules it is built from.
Each one is also available on its own, or inside a system built for you.
- Appointment Scheduling
Consultations, procedure room sessions and reviews are booked by urologist and room, with urgent slots held back for same-day cases.
- Document Management
Scan reports, urine and blood results and biopsy findings attach to the patient and date, and unreviewed ones are flagged.
- Estimate/Quotation Management
Procedures are quoted before booking, and the estimate shows the doctor’s fee and hospital charges as separate lines.
- Invoice Management
Visits and procedures are billed from what was recorded, with part payments set against the estimate and balances shown at each visit.
- Service Reminders
Patients due a recheck, a repeat scan or a stent removal are listed with the due date, ready for reminders to go out.
- Stock Tracking and Alerts
Catheters, stents, guidewires and scope accessories are counted by batch and expiry, with a reorder level that prompts the nurse.
- Asset AMC Tracking
Each stent, catheter or implant carries its placement date and removal date, so the desk books the removal before it falls overdue.
- Workflow and Approvals
A procedure moves from estimate to consent to booking only when each step is signed off, and the record shows who approved.
How we would put it in.
Setup, data migration, integrations and anything built on top.
One system, each person sees their part.
For the clinic owner
Track takings per urologist and procedure, hospital dates, results still awaited and patients late for review.
For urologists
See your list for the day, each patient’s history and results, pathway status and the procedures planned.
For nurses and procedure staff
Prepare the room, record the procedure, track consumables and implants, and run the recall list.
At the front desk
Book visits, take payments, match incoming reports to patients and make the calls on the recall list.
The numbers the owner asks for.
- Visits and procedures by urologist
- Results awaited and not yet reviewed
- Stents and catheters due for removal
- Hospital bookings by status
- Patients overdue for follow-up
- Collections and balances by month
- Consumables to reorder and items near expiry
Who this is built for.
- Solo urologists with a consulting room
- Multi-doctor urology practices
- Clinics that run in-house cystoscopy and minor procedures
- Practices that operate at partner hospitals
- Kidney stone clinics and men’s health centres
When it is not the right choice.
- A practice seeing only a few patients a week is fine with a diary and folders.
- Where inpatient wards and a dispensary are part of the operation, a hospital system suits that side better.
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Works alongside
- SMS
- WhatsApp or other messaging
- Card and bank payments
- Lab and imaging systems
- Accounting export
- Label printer
Questions owners ask before a demo.
Is it built for urology or for any specialist?
For urology. Stone and surveillance pathways, stent tracking and hospital bookings are built for this work. A hospital with wards needs a different product.
How are stent removals tracked?
The removal date is set when the device is placed. A list shows what falls due each week, and the desk books the patient before the date.
Can a patient on surveillance be tracked for years?
Yes. The pathway holds the next test and review date, and patients who miss one appear on an overdue list until someone has called.
Can results from outside labs be attached?
Yes. Reports are attached by patient and date. Direct feeds from a lab depend on what the lab can send, and any such link is quoted separately.
Does it manage bookings at a partner hospital?
The clinic’s side is managed here, with date, theatre, bed and anaesthetist requests. The hospital’s own system stays separate.
Can doctor and hospital charges be shown separately?
Yes. A statement lists what the patient owes the clinic and what the hospital bills, so the two are never mixed.
Can we bring our existing patient files across?
Yes. Lists, reports and open follow-ups are loaded in bulk, and desk staff read through a handful of charts before the first live clinic.
Whose data is the patient record?
The clinic does. The way records can be exported is agreed in writing before the clinic goes live.
How is the price worked out?
It reflects the number of urologists, sites and links to other systems. Once you have seen a demonstration, a quotation for your practice is prepared.
Do we need it for a single consulting room?
Perhaps not yet. A diary and folders can serve a small list. Stents, surveillance patients or hospital bookings make a record worth having.
Wondering what it costs? Six questions give you a written scope and the buckets any quote should separate.
Businesses that use this.
See Urology Clinic Management Software with your own data.
Tell us how you run things today. We’ll show you the parts that matter to you and say plainly what would need changing.
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- A reply within one business day
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