Boarding, Daycare and Kennel Management

The module manages kennel bookings, daily feeding and medication schedules, per-night billing and owner updates for a veterinary practice that also boards pets. Stay records sit beside treatment records.

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Replacing the kennel whiteboard

Kennel availability is otherwise kept on a whiteboard that one person reads while standing at the kennels. Bookings taken by phone are not checked against it, and medication instructions do not always reach the staff feeding the pet. The module holds all of this in one place.

Bookings and kennels

What is free

Kennels and runs are listed by size and date, so each booking is taken against real availability.

Check in and out

Arrival and departure times are recorded. The per-night charge is calculated from them.

Belongings

Food, bedding, a toy and the collar are listed at check-in so they leave with the pet.

Vaccination status

The pet’s own record is checked before the stay is confirmed, not at the door.

Temperament and warnings

A dog that cannot be kennelled beside another is flagged on the booking.

The daily routine

Feeding

Kennel staff work each morning from a list of what, how much and when, per pet.

Medication

Dose and time are ticked off as given, with the staff member who gave it.

Walks and exercise

Walks are recorded, since they are part of what the owner paid for.

Anything noticed

Notes such as off its food, limping or unsettled are logged against the stay, so the vet sees them early.

Handover

Evening staff see what the morning staff recorded. Shift change does not depend on a conversation.

Billing and owner updates

Per night, per pet

The charge is per night and per pet, with the size or room rate applied and a part day charged by the clinic’s own rule.

Extras

Grooming, an extra walk or administered medication is added as it happens, not recalled at checkout.

Treatment during the stay

A consultation or procedure while boarding goes to the same bill.

Updates to the owner

A photograph and a short note about the day are sent from the stay record.

Deposit and final bill

The advance taken at booking is adjusted against the total at collection.

FAQ

Frequently asked questions

Can it stop a kennel being double booked?

Yes. Availability is held by kennel and by date, so a space already occupied cannot be booked. The person on the phone sees the same position as staff at the kennels.

How are medications during a stay recorded?

Each pet carries a schedule of dose and time. Staff tick doses off as given, and the record shows who administered them.

Does boarding billing join up with treatment billing?

Yes. A consultation or procedure during a stay goes on the same account as the nightly charge, so the owner receives one bill at collection.

Can we send owners updates while their pet is boarding?

Yes. A photograph and a short note can be sent from the stay record.

Is vaccination status checked before a stay?

Yes. The booking checks the pet’s record and flags a vaccination that is missing or out of date at the time the booking is made.

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