One connected system for deck designs, quotations, material, permits, crews and payments.
Manage deck enquiries, site measures, quotations, material selections, supplier orders, permits, build crews and stage payments in one system. From the first site visit to the final invoice, a deck record holds its joist layout, chosen boards and what the client still owes. The same record shows on a site lead’s handset and on the office screen.
- Board, framing, railing and labour rates keyed in as your estimator prices a deck
- Client records, live jobs and outstanding balances brought across
- GullySystem staff revise your board, railing and labour rate tables when you ask
Deck builders and outdoor living firms keep enquiries, quotations, lumber orders and build jobs in Deck Contractor Management Software, configured by GullySystem around their own rate list. Each deck carries its measured layout, chosen boards and balusters, permit and inspection dates, crew days and stage payments. Warranty terms stay with it.
What goes wrong before the software.
How the work flows through it, step by step.
- 1
Enquiry
A request arrives by web form, phone or message. It is logged with the client, the address and the kind of deck wanted, such as ground-level, raised or rooftop.
- 2
Site visit and quotation
The estimator measures the footprint, checks ledger height and ground slope, and photographs the site. The quotation is priced from the rate list and carries the client’s board and baluster choices.
- 3
Deposit, permit and order
Acceptance starts the job. A deposit is invoiced, permit paperwork is tracked, and lumber, fasteners and hangers are ordered from the supplier against the job.
- 4
Build
Crews are assigned and their days recorded. Footings, ledger, joist framing, boarding and railings are marked off as stages. Inspections are booked as each one comes due.
- 5
Billing
Each stage invoice is drawn from the agreed total plus approved change orders. Receipts are posted against it, and the retention or final balance is shown separately.
- 6
Handover and care
The handover is recorded with workmanship warranty terms. Yearly clean-and-seal visits are scheduled, and reminders go out before each one.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
The business modules it is built from.
Each one is also available on its own, or inside a system built for you.
- Lead Management
Every deck enquiry is logged with its source and address, the site visit is booked, and measures and photographs stay on the client record.
- Estimate/Quotation Management
Quotations are priced by area from the firm’s own board, framing and railing rates, with each revision kept beside the one before it.
- Purchase Order Management
Orders to decking and lumber suppliers are raised against a job, so the quantity, board colour and delivery date are written down in one place.
- Goods Receipt (GRN)
A delivery is checked line by line against its order, and any short supply or damaged boards are noted before the crew starts framing.
- Work Order Management
Each deck runs as a job with its stages from footings to railings, with the crew, material and dates held on the same record.
- Project Document Management
Drawings, approvals and inspection sign-offs are filed against the deck they belong to, and the crew can open them on site.
- Attendance & Time Tracking
Days are marked for carpenters and helpers by deck, so labour cost per job comes from the entries rather than from memory.
- Invoice Management
Deposit, stage and final invoices are raised from the agreed total and any approved change orders, with receipts posted against each one.
How we would put it in.
Setup, data migration, integrations and anything built on top.
One system, each person sees their part.
For owners
Watch live jobs, open quotations, client balances, lumber spend against billing and wages owed, so a loss-making deck shows before the final invoice.
For estimators and sales
Log enquiries, record measures, prepare quotations with board and baluster selections, and follow each one until it is accepted or dropped. Quotes waiting longest show first.
For the office
Place supplier orders, track permits and inspections, raise stage invoices and post receipts. The office knows which footing inspection is booked and which is not.
For site leads and crews
See the decks assigned for the day, record framing progress and photographs, and mark attendance from a phone.
The numbers the owner asks for.
- Quotations still open, accepted and declined, by estimator
- Deck jobs by stage, from footings to railings, and site lead
- Lumber, composite boards and hangers ordered, delivered and used by job
- Footing and framing inspections due this week
- Stage invoices raised and amounts received
- Balances owed by client, longest overdue first
- Crew days and labour cost by deck
Who this is built for.
- Contractors who build timber and composite decks for homes
- Outdoor living firms that add pergolas, stairs and railings to a deck
- Builders with a deck crew that works under a main contract
- Firms that rebuild and refinish older decks
- Contractors who sell yearly clean-and-seal visits
When it is not the right choice.
- One carpenter building a handful of decks a year will cope with a notebook and a phone.
- Firms whose main trade is roofing, fencing or landscaping are better served by Roofing Contractor Management Software, Fencing Contractor Management Software or Landscaping Management System.
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Works alongside
- SMS
- WhatsApp or other messaging
- Online payment gateway
- Accounting software export
Questions owners ask before a demo.
Is it for new decks, rebuilds or both?
Both. A new deck runs as a staged job from footings to railings. A rebuild or refinish is a shorter job with its own rate lines. Both appear on the same calendar.
Can quotations carry the client’s material choices?
Yes. Board type, colour and baluster style are saved on the quotation and passed to the supplier order. A revised choice keeps the earlier version beside it.
Does it handle permits and inspections?
It records them. Drawings, approval status and each footing, framing and final inspection date sit on the job record. Rules differ by region, so the fields are set with you during implementation.
How are change orders handled?
Each change carries its description, price and the client’s approval. It adds to the job total, so the stage invoices that follow match what was agreed on site and nobody argues at handover.
Does a crew lead on a half-built deck get by with a handset, and what if the yard has no signal?
A site lead opens the day’s decks, logs framing progress and attaches photographs from a handset. Entries need a connection, so notes from a dead-signal yard wait until coverage returns.
Can it export invoices to our accounting software?
Invoices, receipts and balances export for your accountant. A direct link to a named package costs extra.
Can open jobs and unpaid invoices be moved?
Yes. Bring in your client list, decks still being built and money outstanding from the register or spreadsheet you keep. A few rows are compared with the originals before the first live job.
Who owns the data?
You do. The export format for your client files, quotations and invoices is named in the contract at the outset.
What does it cost?
Pricing is quoted per business. Headcount in the office and on crews, plus the size of your rate list, shape the figure. We demonstrate on a sample deck job before any price is put to you.
Wondering what it costs? Six questions give you a written scope and the buckets any quote should separate.
Businesses that use this.
See Deck Contractor Management Software with your own data.
Tell us how you run things today. We’ll show you the parts that matter to you and say plainly what would need changing.
- No obligation
- A reply within one business day
- Your details stay private
Start with your requirements
Seven short steps that tell us what you need. An engineer reads them before getting in touch.
Share your requirements