One system for the chair diary, client cards, refill packs, product stock and technician pay.
Run bookings, service menus, technician diaries, client cards, infill packs, builder gel and polish stock, retail sales and commission together. Every visit carries its minutes, shade, shape and bill. Front desk staff see which chair is free, while each technician reads her own day on a phone.
- Your sets, add-on lengths and technician rates keyed in exactly as you price them
- Existing client cards, shade notes and unused refill packs carried over from your records
- Booking and reminder texts written in the voice your desk already uses
Nail studios keep bookings, client cards, infill packs, bottle stock and commission in Nail Studio Management Software, built by GullySystem around your service menu. Two chairs or a dozen technicians work alike. Each visit records minutes, shade, add-ons and bottles opened. Pay follows billed lines.
What goes wrong before the software.
How the work flows through it, step by step.
- 1
Booking
Booking starts anywhere. A client books by message, phone, online page or walk-in, the desk picks the service and add-ons, and the system sums the minutes and holds a technician and chair for that length. Nothing double-books.
- 2
Arrival and card
The card opens with her usual shade, shape, length and any allergy or lifting note, and a pack balance shows beside it if she holds one. Nobody scrolls a chat history to find it.
- 3
Service
Service is logged as it happens. The technician records the work done, the bottles opened and any change from the booking, and a soak-off added on the day extends the chair time and warns the next booking.
- 4
Billing
The bill is made from the service lines, and payment is taken by the methods the studio accepts. An infill pack visit is counted off instead of cash when she holds one. Tax and currency follow the country you trade in.
- 5
Rebooking
Before she leaves, the next infill date is suggested and a reminder message is queued for the days before it. A photograph of the finished set joins the card.
- 6
Month end
Pay is totalled from billed lines. Each person’s rate is applied, the owner reads bottles used, packs sold and expired and retail sales beside them, and tips show against whoever earned them.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
The business modules it is built from.
Each one is also available on its own, or inside a system built for you.
- Appointment Scheduling
Clients are booked to a named technician and chair for the summed minutes of the service, so a gel set with art never lands in a short slot.
- Online Booking Portal
The client picks a service and add-ons on the studio’s own page and sees only the times a chair can honestly cover for that length.
- WhatsApp, SMS and Email Notifications
Confirmations and infill reminders leave from the booking record itself, so a changed time sends one corrected message instead of two conflicting ones to the same client.
- Point of Sale Billing
The desk bills service lines and retail items together, applies a pack visit or voucher, and takes payment in whichever method the client chooses at the till.
- Loyalty and Offers
Pack visits and membership balances sit on the client’s record, so the desk sees remaining infills and the expiry date the moment she arrives.
- Stock Tracking and Alerts
Gel, polish, primer and tip boxes are counted in their buying unit, written off when opened, and flagged once they fall below a reorder point set by the manager.
- Commission and Incentives
Each technician’s rate for services, add-ons and retail is applied to billed lines, so the monthly pay sheet traces back to individual visits and chairs.
- Barcodes and Labels
Cuticle oils and hand creams carry printed barcodes, so the desk scans a bottle and the shelf count falls at the same moment as the sale.
How we would put it in.
Setup, data migration, integrations and anything built on top.
One system, each person sees their part.
Owners
Read chair use by hour, packs sold and expired, gel and polish consumed per service, and the pay owed to each technician. Nothing needs chasing across three notebooks.
Front desk staff
Take bookings, fit walk-ins into real gaps, check a pack balance and bill the visit. Reminder messages go out from the booking record, with the client’s usual set noted beside it.
Nail technicians
Each technician starts from her own list. The previous shade and any allergy flag show on the card before the bottle is opened, and a photo of the finished set is attached from that same screen.
Studio managers
Set the service menu and schedule technician hours and holidays. Approve the month’s stock order from the reorder list. Orders stay tidy, and the shelves hold the bottles that actually sell.
The numbers the owner asks for.
- Chair hours booked against hours open, by day and technician
- Services done by type, with average minutes against the menu length
- Refill packs sold, used, expired and still open
- Gel, polish and tip use against services billed
- Retail product sales and stock left on the shelf
- Technician pay by service, add-on and retail line
- Clients overdue for a refill, by weeks since the last visit
Who this is built for.
- Independent nail studios with a handful of chairs
- Multi-technician studios that pay on commission
- Nail bars inside a salon or a shopping centre
- Studios that sell refill packs and monthly memberships
- Mobile nail technicians who also hold a small studio base
When it is not the right choice.
- A technician working alone from a home table can run on a phone calendar and a notes app.
- Salons whose main work is hair will find Hair Salon Management Software closer, and spas that sell massage rooms will find Spa Management System closer.
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Works alongside
- WhatsApp or other messaging
- SMS
- Card and payment gateway
- Barcode label printer
- Accounting export
Questions owners ask before a demo.
Does the diary know that a full set takes longer than a polish change?
Yes. Each service and add-on carries its own minutes. The diary adds them before it offers a slot, so a soak-off added on the day pushes the chair time out and warns the desk at once.
Can a client book without ringing the studio?
Yes. Clients use an online page that shows only the times a technician and chair can really cover. The booking lands on the desk screen with the add-ons she chose, ready for the day ahead.
How are refill packs counted?
Each visit billed against a pack lowers its balance by one. Balance and expiry date show at arrival, and the studio agrees with us beforehand what happens to unused visits when a pack lapses.
Can we record that a client reacted to a product?
Yes. The card holds an allergy or reaction note that every technician sees before starting. Product names used in earlier sets sit beside it for reference, so the likely cause is easier to find.
Does it track gel and polish bottles?
Yes. Bottles are counted in the unit you buy them, and a bottle opened for a client is written off. Reorder points raise a list, and the manager approves it before any order goes out.
How is commission worked out when technicians are paid differently?
Every technician has her own rates. The pay sheet is built from billed lines for services, add-ons and retail, so a disputed amount can be traced to the exact visit and chair.
Can we move our client list from a booking app?
Usually yes. Client names, contact details, shade notes and open packs are loaded from an export file or a spreadsheet and checked by your desk before anyone books against them.
What does it cost and how do we see it first?
Chairs, users and monthly messages decide the figure, and you receive it in writing. Before that, we show a working diary built around your own service menu, with a few regular clients entered.
What if we want our records out later?
You can download client cards, bills and pack balances as a spreadsheet whenever you wish. The export format is stated in the quotation, so the studio is never left holding a locked file of its own history.
Wondering what it would cost? Share your requirements and an engineer will come back with a scope.
Businesses that use this.
See Nail Studio Management Software with your own data.
Tell us how you run things today. We’ll show you the parts that matter to you and say plainly what would need changing.
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