One system for the stylist’s chair, the colour shelf and the month-end commission.
Manage hair salons and barbershops in one system. Appointments by stylist and the walk-in queue share a single screen. Each client keeps a hair history with colour formulas and patch tests, and every service billed is counted toward the stylist’s commission. Product sales and colour stock are recorded against the same bills.
- Service menu, chairs and commission rules entered the way you charge
- Client list, last visits and prepaid balances brought in from your register
- Menu, price and commission changes handled by GullySystem staff when you ask
Hair Salon Management Software keeps the stylist calendar, the walk-in queue and each client’s colour formulas in one place, set up by GullySystem for your chairs. Unisex salons, barbershops and colour studios run it. Patch tests, bills at the POS counter, retail product sales and colour stock sit with the same records. Set-up starts with your service menu and commission rates.
What goes wrong before the software.
How the work flows through it, step by step.
- 1
Booking or walk-in
An appointment is booked by phone or message against a stylist and a time. A walk-in is given a token and joins the queue for the next free chair.
- 2
Arrival
Reception opens the client’s record, which shows past services, the last colour mix, any patch test and the prepaid balance.
- 3
Service at the chair
The stylist is assigned and the services are marked as done. A colour service saves the shade, developer and timings against the client.
- 4
Billing
One invoice covers services and any shampoo or serum sold. The client settles in cash, over UPI or on a card, or the amount is drawn from a prepaid card.
- 5
Month end
Services completed by each stylist, attendance and advances come together so commission and salary can be settled.
- 6
Follow-up
Clients due for a colour touch-up or a trim are listed. A reminder goes over WhatsApp or SMS.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
Stylist calendar and walk-in queue
Manage appointments, reschedules, cancellations and a token queue for walk-ins, with a column for each stylist or chair.
Learn moreService menu and price list
Keep haircuts, colour, smoothening, hair spa, shave and grooming services with durations, prices and the stylist level that does them.
Learn moreClient hair history
Record each client, or guest, with past services, hair notes, preferred stylist, products bought and the date of the last visit.
Learn moreColour formulas and patch tests
Save the shade, developer ratio and timings of each colour service, and the date and result of the patch test behind it.
Learn moreBilling and counter POS
Issue GST invoices for services and products, with discounts, split payments and cash, UPI or card at the point of sale. Checkout and the client’s history are on one screen.
Learn moreStylist commission and attendance
Work out commission from services completed, with attendance, advances and product incentives ready for month-end salary.
Learn moreRetail products and stock
Track shampoos, serums, combs and styling products sold at the counter, with reorder levels and supplier purchases.
Learn moreColour and consumables stock
Keep hair colour tubes, developer, bleach and disposables counted, with usage tied to the colour services done.
Learn moreMemberships and prepaid cards
Sell grooming cards and service packs, and record each visit taken against the balance until the card is used up or lapses. Vouchers and points are not part of it.
Learn moreReminders and campaigns
Send appointment reminders and offers over WhatsApp, SMS and email, to regulars due back or clients who have gone quiet.
Learn moreThe business modules it is built from.
Each one is also available on its own, or inside a system built for you.
- Appointment Scheduling
Reception manages bookings, reschedules and cancellations on a calendar with a column per stylist or chair, plus a token queue for walk-ins.
- Point of Sale Billing
Checkout issues GST invoices for services and products with discounts and split payments, and the client’s history shows on the same screen.
- Commission and Incentives
Commission is worked out from services each stylist completed, then combined with attendance, advances and product incentives for month-end salary.
- Stock Tracking and Alerts
Shampoos, serums, combs and styling products sold at the counter are tracked with reorder levels and supplier purchases.
- Loyalty and Offers
Grooming cards and service packs are sold, and each visit is recorded against the balance until the card is used up or lapses.
- WhatsApp, SMS and Email Notifications
Appointment reminders and offers go out over WhatsApp, SMS and email, aimed at regulars due back or clients who have gone quiet.
- Price Lists and Schemes
The service menu holds haircuts, colour, smoothening, hair spa and grooming with durations, prices and the stylist level who performs each.
How we would put it in.
Setup, data migration, integrations and anything built on top.
Topics beyond the modules.
Each page covers one part of how the system is used, connected or controlled.
Reports for Hair Salon Owners and Managers
These reports come from the bookings, bills, colour records and stock that the front desk and stylists already enter.
Learn moreHair Salon Software Connections to WhatsApp and UPI
The salon system connects to the messaging, payment and accounting channels that a hair salon already uses.
Learn moreSalon Software Views for Owners, Reception and Stylists
Each person in a hair salon sees the part of the booking and the bill that their work needs.
Learn moreOne system, each person sees their part.
For owners
See sales by service and stylist, colour and product stock, commission payable and regulars who have stopped visiting.
For the front desk
Run the calendar and walk-in queue, open client records, bill at the counter and take payment.
For stylists and barbers
See your clients for the day, their hair notes and colour mixes, and the commission earned this month.
For branch managers
See attendance, stock to reorder, chair usage and the day’s takings for the branch.
The numbers the owner asks for.
- Sales by service, stylist and branch
- Commission payable by stylist
- Colour and consumable usage against services done
- Retail products sold and stock to reorder
- Prepaid card balances and cards near expiry
- Clients not seen in the last few months
- Chair and stylist bookings by hour
Who this is built for.
- Unisex hair salons with several stylists and chairs
- Men’s salons and barbershops that run a walk-in queue
- Hair colour and smoothening studios that keep client formulas
- Salons paying stylists a share of each service
- Small chains with two or more salons under one owner
When it is not the right choice.
- A one-chair barber taking walk-ins only gets by with a notebook and UPI.
- Spas and wellness centres with treatment rooms and therapy packages are better served by the Spa Management System.
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Works alongside
- SMS
- UPI and card payments
- Tally export, agreed at set-up
- Barcode or label printer for retail products
- Biometric attendance device
Questions owners ask before a demo.
Can clients book themselves online?
No. Appointments are taken by the front desk, by phone or message, and walk-ins join the token queue. A booking page or link that clients use themselves is separate work.
Can it remember a client’s hair colour mix?
Yes. The shade, developer ratio and timings are kept on the client’s record, and the next stylist can read them before the service starts.
How does it handle walk-ins alongside appointments?
Walk-ins get a token and join a queue. Booked clients sit on the stylist calendar. Reception reads both before giving anyone a time, so the same chair is not promised twice.
Does it calculate stylist commission?
Yes. Commission follows the services each stylist completed, using the rates you set. It runs in a phone browser, so a stylist can check the month’s earning between clients.
Can colour and product stock be tracked?
Yes. Retail products are reduced at billing, and colour and developer are counted against the colour services done. Reorder levels are set with you.
Does it send reminders, and will that stop no-shows?
Reminders for an appointment go out by WhatsApp, text message or email, which is the part software can do. Whether the client turns up is not something we promise, and no booking deposit is taken here. A WhatsApp Business account is set up with you for the messages this software sends.
Is there a Tally link?
Not by default. Sales and commission reports remain available in GullySystem for your accountant. A Tally export can be priced separately once its contents are confirmed.
Can we sell gift vouchers or run loyalty points?
No. Grooming cards and service packs are sold and drawn down visit by visit, and that is as far as it goes. A gift voucher series or a points scheme would be separate work.
Who owns the client list?
You do. How the records leave with you is spelled out in the proposal before work begins.
Do we need this for a two-chair salon?
Probably not yet. With no commission to work out and no colour records to keep, a diary and UPI will do. A free technology audit can say so plainly.
Wondering what it costs? Six questions give you a written scope and the buckets any quote should separate.
Written for this trade.
Practical notes on running the business, not product marketing.
How to Automate a Hair Salon or Barbershop Business
Learn what to set up first when moving a hair salon or barbershop off the diary: stylist calendar, walk-in queue, colour records, billing and commission.
Learn moreHow Should a Hair Salon Manage Stylist Commission and Walk-In Queues?
A guide to setting commission rules and a token queue in a hair salon or barbershop, and what the owner must decide before either goes into software.
Learn moreBusinesses that use this.
Related products.
Selling these goods online as well?
These e-commerce pages describe the online side: the storefront, dealer ordering and the connections to a system like this one.
See Hair Salon Management Software with your own data.
Tell us how you run things today. We’ll show you the parts that matter to you and say plainly what would need changing.
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