One system for child records, growth charts, vaccine schedules, weight-based prescriptions and recalls.
Manage a paediatric clinic in one system. Each child has a record with guardians, growth measurements and a vaccine schedule counted from the date of birth, so no booster date has to be guessed. Doctors write weight-based prescriptions, nurses log doses with brand and batch, and the desk bills visits and packages. Parents get booster reminders.
- Vaccine schedule, brands and package rates entered as your clinic works them
- Child lists and vaccine histories migrated from the register
- Schedule and prescription template edits made by GullySystem staff on request
Child health practices and paediatric clinics work in this system, which GullySystem configures around their schedules and rooms. Paediatricians, nurses and the front desk work from it. Each child has a record with growth measurements, a vaccine schedule, prescriptions written by weight, and guardians linked as one family, so reminders name the right child.
What goes wrong before the software.
How the work flows through it, step by step.
- 1
Registration
The desk opens a child record with date of birth, birth weight, allergies and guardians, and siblings are linked as one family. Nothing is typed twice.
- 2
Nurse check
The nurse records weight, length or height, head circumference for infants, temperature and any oxygen saturation, and the numbers plot straight onto the growth chart.
- 3
Consultation
The paediatrician reads the history and chart, examines the child, and writes the diagnosis and advice for the parent. Notes stay with the visit.
- 4
Prescription
Syrups, drops and tablets are written as a dose per kilogram against the latest weight. The doctor confirms the volume before the slip prints.
- 5
Vaccination
Doses due for the child’s age appear on the visit. The nurse logs brand, batch and injection site, and the schedule sets the next date for the booster.
- 6
Billing and recall
The visit, any vaccine package and procedures are billed. Children with a dose or review coming up join the recall list, which the desk works through by phone.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
The business modules it is built from.
Each one is also available on its own, or inside a system built for you.
- Appointment Scheduling
The desk books a slot against the paediatrician, finds the child through the family, and sees sibling visits that can share one trip.
- Batch and Serial Tracking
Each vial is tracked by brand and batch, every dose given takes one unit from it, and expiry dates are listed for the cupboard.
- Service Reminders
Children due for a dose or review are listed by age, and each reminder names the child and the vaccine it is for.
- Document Management
Immunisation records and fitness notes are printed from the child’s file, so dates are taken from the log and not copied by hand.
- Stock Tracking and Alerts
Syringes, vaccine vials and oral rehydration sachets carry reorder levels, and the nurse in charge is alerted before the cupboard runs short.
- Receipts Management
Part payments against a prepaid vaccine package are receipted one by one, and the remaining doses are shown at each visit.
- WhatsApp, SMS and Email Notifications
Messages go to the guardian by text or messaging app with the child’s name, the vaccine and a booking link.
- Roles and Permissions
Nurses record weights, but only the paediatrician can confirm a dose, so each prescription carries the doctor who signed it.
How we would put it in.
Setup, data migration, integrations and anything built on top.
One system, each person sees their part.
For the paediatrician
Open the child’s growth chart and dose history, write weight-based prescriptions, and set the next review before the family leaves.
For nurses
Weigh and measure, log each vaccine with brand and batch, and watch the observation bay without a clipboard. Vial counts fall as doses are logged.
At the front desk
Find a child through the family, book slots, bill visits and vaccine packages, and make the recall calls from a list.
For the clinic owner
Read visits by doctor, doses given by vaccine, package balances, and how many children have fallen behind on their schedule.
The numbers the owner asks for.
- Missed doses listed per vaccine, with the child’s age band beside each
- Boosters falling due before month end, grouped by vaccine
- Consultations split by doctor and the diagnosis recorded
- Vials on the shelf by brand, batch number and expiry date
- Doses left on each prepaid newborn vaccine package
- Children whose recorded weight fell between consecutive visits
- Hourly occupancy of the observation bay
Who this is built for.
- A clinic run by one paediatrician
- Child health groups where several doctors share a single patient list
- Practices that sell newborn vaccine packages up front
- Clinic rooms fitted with an observation bay or a nebuliser corner
- Paediatric practices spread over two or more branches
When it is not the right choice.
- If you see only a few children a week from a general consulting room, an ordinary clinic product already does the job. There is no vaccine stock to count.
- A children’s hospital with wards and surgery needs Hospital/Clinic Management System for the inpatient side.
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Works alongside
- WhatsApp or other messaging
- SMS
- Card and wallet payments
- Accounting export
- Laboratory results
- Label printer
Questions owners ask before a demo.
Is this made for children or is it a general clinic system?
It is made for children. Growth charts, vaccine schedules from the date of birth and doses per kilogram are the base of it, not add-ons.
How are siblings handled?
A family links the children and the guardians, but each child keeps a separate file, schedule and chart. Reminder messages state the child’s name and the vaccine.
Which growth reference does the chart use?
The reference your paediatrician picks at set-up. Weight, height and head circumference are plotted against it, and the doctor reads the curve at every visit.
Does the system decide the dose?
No. The doctor enters the dose per kilogram, the system multiplies by the latest weight and shows a volume, and the doctor confirms before the slip is printed.
Can we track vaccine batches and expiry?
Yes. Each dose logged takes one unit from a batch, and the stock list shows vials near expiry or below the reorder level for each brand.
Can parents buy a vaccine package in advance?
Yes. A package lists the doses included, takes payment in parts, and shows what remains each time a dose is given.
Can we bring across our current child register?
Yes. Names, birth dates, guardians and doses already given come in from a spreadsheet or register, and the nurse in charge reviews the list before go-live.
Will it print certificates for schools and travel?
Yes. The certificate takes every dose, date and batch from the child’s record, and the layout follows whatever form the school or the travel office asks for.
What happens to child data if we leave?
The clinic owns it. Child files, growth readings and dose logs leave the system in a layout the lead paediatrician approves, and those terms appear in your quote.
How is it priced?
Cost follows doctors, branches and the size of your child list. Screens are shown on a live demonstration first. The figure then arrives in a written quote.
Wondering what it would cost? Share your requirements and an engineer will come back with a scope.
Businesses that use this.
See Paediatric Clinic Management Software with your own data.
Tell us how you run things today. We’ll show you the parts that matter to you and say plainly what would need changing.
- No obligation
- A reply within one business day
- Your details stay private
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