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GullySystem

Views for Signage Owners, Surveyors and Installers

A signage job passes through several hands, from the surveyor with a tape to the crew on a ladder. Each person opens the part of the job record that is theirs.

What each role sees

Owners

Jobs by stage, quotations awaiting reply, installed boards not yet billed and material running low, across every branch in one view. Margins on a board show only where the owner chooses.

Sales and estimating team

Enquiries, survey records, the rate card and quotations. They follow up the open ones and see which surveys are still to be done.

Surveyors

The day’s site visits on a phone, each with the form for sizes, mounting surface, height, power point and photos, saved straight to the enquiry.

Workshop staff

Job cards with approved artwork, final sizes, materials issued and the stages to mark. Rates and invoice figures stay out of this view.

Installation crews

The site address, contact, access notes and job sheet for the day, then the installed photo and sign-off to add on completion.

Accounts staff

Invoices, advances, held invoices and vendor bills, without the workshop’s stage detail.

One record behind every view

These are not separate files. A survey figure entered at the wall is the figure on the quotation, the job card and the invoice. Each role simply opens fewer screens.

Several branches, one set of jobs

A branch manager can be limited to the jobs, crews and stock of one branch. The owner reads across all of them. A client’s rollout can run across branches while each branch sees only its own stores.

What the client decides

  • Whether the workshop may see rates and margins
  • Which people may give a discount or change a rate
  • Whether crews can see the client’s contact number
  • Who may mark a quotation approved or a job closed
FAQ

Frequently asked questions

Can a surveyor see the rate card?

Only when the owner permits it. Many businesses keep rates with the estimating team and give surveyors the measurement form alone.

Does the crew need a separate login for each site?

No. A crew member signs in once and sees the jobs assigned to that crew for the day.

Can an outside vendor see our jobs?

No. Vendors work from the challan you give them. The system does not open job records to people outside your business.

Can roles be changed after set-up?

Yes. Our team changes who sees what on request, for instance when a new branch opens or a surveyor is promoted.

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