One system for orders, batches, tests, dispatch and dealer accounts.
Run dealer orders, price lists, production batches, mix designs, raw material, test results, weighbridge dispatch and invoicing from a single record. A batch carries what went into it, the checks it passed and the loads it went out on. The plant, the lab, dispatch and the sales office read the same record.
- Products, mix designs and units of sale entered the way you make and sell them
- Dealers, rate lists, open orders and stock migrated
- Edits to recipes and price lists handled by GullySystem staff when asked
GullySystem configures this software for plants making blocks, bricks, tiles, precast units, pipes and ready-mix, covering orders, batches, stock and dispatch. Each batch holds its mix, raw material issues and test results. Each load is weighed and billed from one dispatch record, while a dealer’s rates, credit limit and balance stay on the account.
What goes wrong before the software.
How the work flows through it, step by step.
- 1
Order
A dealer, contractor or project site places an order. It is booked against the account’s price list, scheme and credit limit.
- 2
Production plan
Confirmed orders and regular stock lines become a plan by line, mould or kiln, with raw material checked against the mix design.
- 3
Batch and material
Stores issues the material. The supervisor records the date, shift, quantity made and any wastage.
- 4
Curing and testing
Units move through curing, drying or firing. Samples are tested, and the result is entered against the batch before stock is released.
- 5
Dispatch
Vehicles are weighed in and out, loads are drawn from released batches and the delivery challan is printed.
- 6
Invoice and collection
The dispatch record generates the tax invoice for the load. Receipts, claims and credit notes are posted, and dealer dues are followed up.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
The business modules it is built from.
Each one is also available on its own, or inside a system built for you.
- Order Management
Orders from dealers, contractors and project sites are booked with quantity, delivery date and the account’s own rates, then followed through to delivery.
- Credit Limits and Control
Each dealer carries a limit and payment term, and the order desk is warned before a new order takes the balance past either.
- Bill of Materials
The recipe for each grade lists material per batch or per unit, so the planned quantity can be read against what stores issued.
- Production Planning
Confirmed orders and regular stock lines become a plan by line, mould or kiln, and each batch is recorded with shift and wastage.
- Quality Control
Strength, absorption or size values are entered against a batch, and a rejected lot is held back from finished stock until it is dealt with.
- Stock Tracking and Alerts
Cement, aggregate, clay and fuel are tracked from receipt to issue, and an alert appears when a material falls below the level set for it.
- Vehicle and Trip Management
Own and hired vehicles are listed with each trip, the load carried and the destination, so freight cost can be matched to deliveries.
- Dealer and Distributor Portal
A dealer can log in to see his invoices, payments and balance, which cuts the calls the accounts desk gets asking for statements.
How we would put it in.
Setup, data migration, integrations and anything built on top.
One system, each person sees their part.
For owners and plant heads
See orders open, batches made, stock by stage, loads dispatched and dues by dealer.
For the sales and order desk
Book orders, check limits and rates, and tell a dealer what can be loaded and when.
For production supervisors
Record batches, wastage and material used, and see the plan for each line or kiln.
For the lab and quality team
Enter samples and test values against batches, and mark rejected units so they are not dispatched.
For stores, dispatch and accounts
Issue material, weigh vehicles, print challans, raise invoices and post receipts.
The numbers the owner asks for.
- Orders open and delivered by dealer
- Production by batch, line and shift
- Raw material used against the mix design
- Test results by product and batch
- Finished stock by stage
- Loads dispatched by vehicle and destination
- Dues by dealer, oldest first
Who this is built for.
- Plants that make concrete blocks, pavers, bricks and precast units
- Makers of ceramic and clay products such as tiles and roof tiles
- Ready-mix and mortar producers who deliver by the load
- Manufacturers of pipes, sheets, insulation and similar building products
- Producers who sell through a network of dealers and also to project sites
When it is not the right choice.
- A small yard turning out a few hundred units a week for local buyers will cope with a ledger book and a printed rate card.
- Businesses that only buy and resell material will find Building Material Trading Software closer, and general plants may prefer Manufacturing Production Management Software.
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Works alongside
- WhatsApp or other messaging
- SMS
- Weighbridge indicator
- Barcode scanners
- Accounting software export
Questions owners ask before a demo.
Can it handle products that need curing or firing?
Yes. Stock moves through stages such as curing, drying, firing and ready. Sales sees only units that have been released, and the stages are set to match your plant.
Can a dispatched load be traced to its batch?
Yes. A delivery challan lists the batches the load was drawn from. The batch shows the material issued, the tests recorded and the date made.
Can we compare actual material use with the mix design?
Yes. The recipe gives the planned quantity per batch, and the stores issue gives the actual. The difference is shown by batch, so drift is seen early.
Does it work with a weighbridge?
The operator can key weights in by hand. Connecting the weighbridge indicator directly is extra integration work, scoped in the first workshop.
Can dealers log in?
Yes. A dealer can see his own rates, orders, deliveries and balance. What each dealer is shown is decided with you at set-up.
How are breakage claims handled?
A claim is logged against the delivery. A credit note follows, and the dealer’s balance changes.
Can open orders and stock be moved?
Yes. Registers of dealers, rates, pending orders and stock are brought in, and the stores head recounts a sample in the yard before the first batch is logged.
Who owns the data?
You do. The quotation spells out the export format for plant records, so you can take them out whenever you ask.
What does it cost?
No price is published. The figure depends on users, plants and configuration. A demonstration on sample mix designs and dealer price lists precedes a quotation priced for your plant.
Wondering what it costs? Six questions give you a written scope and the buckets any quote should separate.
Businesses that use this.
See Building Material Manufacturer Management Software with your own data.
Tell us how you run things today. We’ll show you the parts that matter to you and say plainly what would need changing.
- No obligation
- A reply within one business day
- Your details stay private
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