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GullySystem

Elevator AMC Billing and Collection Records

Invoices for AMC instalments, repair work and chargeable spares are raised from records your staff have already entered. Collections are recorded against the building that owes them.

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What gets billed

Four kinds of money come into a lift company, and each has its own trail.

AMC instalments

The instalment plan on the contract says what falls due and when. Accounts staff raise it from that list.

Chargeable breakdown work

A call marked chargeable carries the labour and the parts fitted. The bill comes straight off that call.

Parts sold outside cover

A spare issued against a lift and marked chargeable appears for billing with that lift number on it.

Installation payment stages

A stage marked reached on an erection job tells the office to raise that part of the order. Builders pay by stage.

Repair and modernisation orders

An accepted repair or modernisation quotation becomes an invoice once the work is signed off at the building.

GST and the invoice itself

Invoices carry GST in the form your accountant asks for, with the HSN or SAC codes your office already uses on service and on parts. Nothing is invented here. Your auditor settles how the supply of a lift, erection labour and an annual contract are each treated. Your invoice format, numbering series and the wording on an AMC bill follow the way you issue them today.

Collections and what is outstanding

Money received is entered against the invoice it settles.

Receipts

Cash, cheque, bank transfer or UPI is recorded against an invoice. Part payments are allowed.

Balance by building

Each society, hospital or builder carries a running balance with the invoices and receipts that make it up.

Follow-up list

Buildings that owe money appear for the office, oldest invoice first, with the contact to ring.

Reminders

A reminder reaches the facility contact on the building record, over WhatsApp, as a text message or by mail.

What billing leaves to you

  • Tax treatment of lift supply, erection and annual cover is for your accountant
  • Your invoice format, numbering and bill wording are loaded at set-up
  • Whether an instalment invoice leaves the office without a person checking it
  • Who may change or cancel an invoice once it has been issued
  • Credit periods allowed to a builder or a facility company
FAQ

Frequently asked questions

Can part payment from a society be recorded?

Yes. A receipt can settle part of an invoice, and the balance stays on that building’s account.

Does it raise instalment invoices on its own?

Only if you want that. Otherwise instalments due appear for accounts staff to raise and check.

How is a chargeable breakdown billed?

The call already holds the labour and the parts fitted. Nothing needs retyping to turn it into an invoice.

Can our accountant read these figures?

Yes. AMC, repair and spare figures can be read in GullySystem. A Tally export is quoted after your ledger layout is settled.

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