Attendance, Shortage and Condonation

Attendance is recorded subject by subject and totalled as a running percentage. The module flags shortage before the limit is reached and keeps the condonation record with its approval, reason and fee.

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Attendance and exam eligibility together

Attendance registers feed the eligibility list for the examination. Faculty mark classes, mentors watch percentages, and the exam section reads the same figures. Registers kept apart from eligibility mean shortage is found late. Here the running total is visible from the first weeks of the semester.

How attendance is taken

From the class

Faculty mark on a phone or a laboratory machine against the register that the timetable shows as running for that period.

Per subject

Percentages are kept for each subject, because eligibility for an engineering examination is judged subject by subject and not on a daily total.

Laboratory batches

Marking follows the batch that is attending, and not the whole section.

Late entries

A register left unmarked is flagged to the faculty member and to the department. It is not dropped silently.

Corrections

A change after marking carries the editor’s name and the reason. Attendance decides eligibility, so the edit stays on the record.

Warnings before the limit

Running percentage

Students and mentors see the current figure through the semester and not only at the end. Each subject shows separately.

Projection

For each subject the module shows how many classes remain and how many must be attended to recover the percentage.

Alerts

Students, mentors and guardians are notified at the thresholds the college sets. The thresholds are agreed during implementation.

By subject

A student who is comfortable overall but short in one subject appears on the list for that subject.

When the limit is crossed

Eligibility list

The list is generated from the attendance rule configured for the regulation, and it is not compiled by hand from registers.

Condonation

Each application is stored against the student with its approval, its reason and the fee charged.

Repeat shortage

A second condonation within the same programme shows on the record, since colleges often treat a repeat differently.

Detention

Detention is recorded as a status change on the student, so the history and the transcript stay accurate.

FAQ

Frequently asked questions

Is attendance tracked per subject or per day?

Per subject. A student can be comfortable overall and still be short in one paper, so each subject carries its own percentage and its own warning.

When are shortage warnings sent?

At thresholds the college sets, reviewed during implementation. Each warning states how many classes remain and how many must be attended to recover.

How is condonation recorded?

As an application against the student, with its approval, reason and fee. A repeat condonation is visible on the record. What the rule allows is set by your regulation.

Can attendance be corrected after it is marked?

Yes. The correction is stored with the person who made it and the reason. Nothing is overwritten without a trace.

What if a faculty member forgets to mark a class?

The unmarked register is flagged to that faculty member and to the department. Until it is marked, the class is not counted as held.

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