Enquiries, Applications and Admission

The module manages enquiries, applications, document collection, review, selection and offers. Counselling allotment, management quota and lateral entry all end as the same enrolled student record.

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Three intakes, one record

Counselling allotment arrives as a file from the counselling authority. Management quota comes through walk-ins and references. Lateral entry students join the third semester with a diploma. Each intake has its own documents and fee structure, and all three are held in one admissions register.

The enquiry

Source

Website, education fair, consultant, referral or walk-in is recorded against every enquiry, so the office can report conversion by source when the season closes.

Owner

A named counsellor holds each enquiry. A family is not called twice by two people.

Programme and quota

The programme and the quota the family expects are noted, since they decide the fee discussion that follows.

Follow-ups

An enquiry that has gone quiet returns to the counsellor’s list on its follow-up date, so nobody has to remember it. Dates are set per enquiry.

Pipeline

Counts at each stage show where enquiries stand for the current intake.

The application

Filled online

Families enter their own details once, which removes most transcription work for the office.

Documents

Marks cards, the transfer certificate and any quota certificates are attached to the application, and the reviewer sees at once which document is still missing.

Review and selection

Staff check, shortlist and approve applications. The decision and the approver are recorded.

Offer

The offer states the programme, quota and fee, and it is tracked through to acceptance or lapse. Staff can see every offer that is still open.

Enrolment and reporting

One student record

However the student was admitted, enrolment produces a roll number, a regulation and a fee structure.

Quota

Government or management quota stays on the record because fees and scholarships depend on it.

Lateral entry

A third-semester joiner starts with the credit requirement that the entry point implies. No manual adjustment follows.

Intake against sanction

Admissions are shown against the sanctioned intake for each programme.

FAQ

Frequently asked questions

Can it handle counselling allotment and management quota together?

Yes. Each has its own documents and fee structure, and both end in the same student record. The quota remains on the record for fees, scholarships and reports.

Can families apply online?

Yes. The family fills the application and uploads documents. The office reviews and does not retype.

How is lateral entry handled?

A diploma holder joining in the third semester is admitted as a lateral entry student. The credit requirement follows the entry point, and it is set during implementation.

Can we see which sources bring admissions?

Yes. Every enquiry carries its source, and the report follows it through application, offer and enrolment. A source that brings enquiries but no admissions shows up.

What happens to enquiries that do not convert?

They are closed with a reason or left open with a follow-up date. The reasons are available when the next intake is planned.

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