Student, Parent and Faculty Views

Each person signs in and sees the part of the system that concerns them. Students, faculty, parents, offices and college leadership each get a view built around their own work.

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One record, several views

The college keeps one set of records for students, courses, attendance, marks and fees. What changes from person to person is the view. A student sees their own information, and a faculty member sees the assigned classes. An office sees the queue it handles. Access follows the role.

For students

Academic information

Programme, semester, registered courses and academic history appear in one place, so a student does not need to ask the office for any of them.

Schedule and attendance

The timetable and the attendance record are both visible, so a student sees a shortage in time to do something about it.

Results and fees

Results and the fee position, with dues and receipts, sit in the same view.

Notices and requests

Notices for the student’s group arrive here, and a request the student has raised shows its status.

For faculty and advisors

Assigned classes

Faculty open the classes and courses assigned to them and not the whole college.

Attendance and assessment

Attendance and internal assessment are recorded in the same view, by class or course, so a faculty member does not switch between separate registers.

Students they support

Advisors follow the progress of the students assigned to them.

Parents, offices and leadership

Parents and guardians

A parent or guardian sees the student information that the institution chooses to make available. The institution decides what is shared.

Departments and offices

Each office works through defined roles, approvals and shared records, so the same student data is not kept in separate files.

College leadership

Leadership sees institution-level information that helps teams review operations and make decisions.

What the college controls

Which people see which information is decided by the institution, including how much a parent sees and which figures leadership reads. Views are set by role during implementation, and a change to a role changes the view of every person who holds it.

FAQ

Frequently asked questions

Can parents see attendance and marks?

Parents see what the college chooses to share. This is set by role and can be limited to selected information.

Can a faculty member see students outside their classes?

Faculty see the classes and students assigned to them. Wider access is given only where the role allows it.

Does each person need a separate login?

Yes. Each person signs in as themselves, and actions are recorded against that person.

Can the views be changed after launch?

Yes. Views follow roles, so a role can be adjusted after launch without rebuilding the system.

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