One connected system for pitches, stays, meters, the camp store and the grounds.
Manage pitch and cabin bookings, rate plans, deposits, arrivals, seasonal accounts, pedestal meters, the camp store and grounds tasks from one screen. From first enquiry to checkout, a stay keeps the pitch, the guest, the charges and the balance together. The warden, the office and the grounds crew read the same calendar.
- Pitch types, hardstanding and grass fields, rate plans and seasons keyed in as you sell them at the gate
- Bookings already taken, seasonal guests and deposits brought over
- Rate and pitch type changes handled by GullySystem staff when you ask
Campground Management Software from GullySystem serves campgrounds and RV parks that handle pitch bookings, arrivals, seasonal accounts, pedestal meter readings and a camp store. Each stay carries the pitch, the rig details, the deposit and the charges posted to it. Gate staff see the day’s arrivals. Grounds crews see which pitch is ready, and the office sees every balance.
What goes wrong before the software.
How the work flows through it, step by step.
- 1
Enquiry
A guest asks by phone, web form or message. The dates, party size, rig length, awning, pets and hookup needs are recorded with the contact details.
- 2
Booking and deposit
A pitch that fits the rig is held at the rate plan for those dates. The deposit is taken and the cancellation terms are stored with it.
- 3
Arrival
The warden opens the day’s list, checks the guest in, notes the vehicle and hands over the pitch details, quiet hours and park rules.
- 4
Stay
Store sales, activity fees and pedestal units post to the stay. Requests and complaints are logged against the pitch.
- 5
Checkout
The final account is settled, the deposit is applied and the pitch is marked for cleaning or a fire ring and picnic table check.
- 6
Follow-up
Guests receive a thank-you message and an offer for the next season. Seasonal guests are billed on their own cycle.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
The business modules it is built from.
Each one is also available on its own, or inside a system built for you.
- Online Booking Portal
A web page shows free pitches for the dates a guest chooses, and the booking joins the calendar the gate staff read.
- Resource and Room Booking
Each pitch, cabin and bay is held as a bookable resource with its supply type and length limit, so a rig meets a bay that fits.
- Price Lists and Schemes
Nightly, weekly and seasonal rates sit against each pitch type, with peak dates and minimum stays applied when the booking is priced.
- Invoice Management
Charges posted during the stay roll into one folio, which becomes the tax invoice once the deposit is applied and the balance is settled.
- Subscription Billing
A monthly or seasonal guest is billed on a fixed cycle for pitch rent, with the units from the latest pedestal reading added each time.
- Point of Sale Billing
Firewood, ice and propane bottles are rung at the counter and either paid at once or charged to the guest’s stay.
- Task Management
Cabin turnover and shower block rounds are given to named staff with a due time, and a finished task turns the pitch to ready.
- WhatsApp, SMS and Email Notifications
Confirmations, deposit reminders and arrival instructions are sent from the stay record by email or SMS in wording the park has approved.
How we would put it in.
Setup, data migration, integrations and anything built on top.
One system, each person sees their part.
For owners and park managers
See occupancy by pitch type, deposits outstanding, store takings and seasonal balances.
For the office
Take bookings, confirm deposits, issue folios and answer questions from one calendar.
For gate and reception staff
Open the day’s arrivals, check guests in and out, and take payment for store sales at the barrier or counter.
For grounds and cleaning crews
Open the day’s cabins, shower blocks and pitch jobs on a handset, and tick off each as it is finished.
The numbers the owner asks for.
- Occupancy by pitch type and night
- Arrivals and departures for the day and the week
- Deposits held and balances due
- Seasonal accounts with pedestal units used
- Store sales and stock by line
- Cleaning and grounds tasks completed
- Cancellations and no-shows by month
Who this is built for.
- Campgrounds that sell tent pitches, cabins, yurts and glamping units
- RV parks with full-hookup pull-through bays and monthly or seasonal guests
- Holiday parks that mix touring pitches with static caravans and chalets
- Parks that run a camp store, a laundry or an activity desk
- Owners who take bookings by phone, web and at the gate
When it is not the right choice.
- A small farm field with a handful of tent pitches and no store can run on a paper chart and a cash box.
- Large resorts with several restaurants and spa rooms will find Hotel Management Software closer to how they work.
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Works alongside
- SMS and messaging
- Card payment gateway
- Accounting export
- Website booking page
Questions owners ask before a demo.
Can it stop us booking a large rig into a short bay?
Yes. The booking asks for rig length, awning and hookup need. Only pitches that fit are offered for those dates. A manager can override a limit and the override is logged.
How are seasonal guests billed?
A seasonal account holds the pitch rent and a billing cycle. The pedestal reading entered on rounds gives the units, and the statement adds them. The guest sees one document.
Can guests book from our own website?
Yes. A booking page shows free pitches by type for the dates chosen and takes the deposit. A booking made there joins the calendar used at the gate.
Does it handle cancellation terms?
Each booking stores the terms that applied when it was made. A cancellation is calculated from those terms, and the refund or the retained deposit is recorded.
Can the camp store use it as a till?
Yes. A sale is rung at the counter, charged to a stay or paid on the spot, and stock falls by line. Weekend reconciliation is a report, not an evening of counting slips.
Do cleaners and grounds staff need a login?
Yes, a simple one. A cleaner opens the list on a phone, sees the cabins due and marks each ready. The gate sees the status without ringing anyone.
Can open bookings and seasonal accounts be moved over?
Yes. Your diary or spreadsheet supplies the bookings, deposits and seasonal balances, and the office compares them with the paper diary before the first guest checks in.
Does it work when mobile signal is poor?
It runs online. A pedestal round in a field with no signal waits until the phone reconnects. Readings can be noted on paper and entered at the office.
What happens to our records if we stop using it?
Your guest, booking and account records are yours. What you receive when you leave, and how soon, is agreed in advance as part of the proposal.
How do we find out what it costs?
You see the pitch calendar and the folio working on sample data first. A written proposal follows, based on how many sites, users and extra modules your park needs.
Wondering what it costs? Six questions give you a written scope and the buckets any quote should separate.
Businesses that use this.
Related products.
See Campground Management Software with your own data.
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