Hold every pitch, hookup, deposit and arrival date on one calendar.
Campgrounds and RV parks sell the same pitch many times a season, to guests who arrive on different days with different rigs. The campground software keeps pitch bookings, hookup types, deposits and the camp store in one place. Seasonal and long-stay accounts are billed on their own cycle. Utility meter readings are added as part of the set-up work.
A park may hold tent pitches, full-hookup bays, cabins and a seasonal block, all sold from one gate office. Each type has its own rate and its own length limit. Guests book by phone, by web form and at the gate. Rules vary. Pets, fires and quiet hours differ by pitch.
Campground and RV park software starts with the pitch calendar, because every other record hangs from it. Deposits, store sales, meter readings and cleaning tasks all point back to a pitch and a stay. A working session follows one booking from enquiry to checkout.
The office opens before the first checkout. Overnight arrivals who came late are matched to their pitch, the gate list is printed for the day, and rigs that are too long for the booked bay are moved. Staff answer the phone while a guest at the counter asks for firewood, ice and a spare adaptor. Cabin turnover is chased with the cleaning crew by radio. It is a busy hour.
Seasonal guests pay by the month and run on the electricity meter. Long-stay rigs need a reading each cycle and a bill that adds the units used. In the evening the office reconciles the store till, the gate cash and the card slips, then sets tomorrow’s arrivals against pitches that are free. Quiet complaints and fire-ban notices are logged for the manager. Then the gate closes.
What goes wrong for campgrounds and RV parks without a proper system.
What we would build for campgrounds and RV parks.
Named the way your team already talks about the work. We start with whichever part the audit shows is costing you most.
A requirements checklist for campgrounds and RV parks.
What to cover, which reports to ask for and what to put to every vendor, ready to print or save as a PDF.
A product already built for campgrounds and RV parks.
It is adapted to how your business works before it goes live, and anything your trade needs that it lacks is added then.
Campground Management Software
Pitch and cabin bookings, rate plans, deposits, seasonal accounts, pedestal meter readings, camp store sales and grounds tasks for campgrounds and RV parks.
The business modules campgrounds and RV parks use most.
Each one is also available on its own, or inside a system built for you.
The services behind it.
Business Process Automation
Approvals, reminders, follow-ups and reports that run on their own instead of on someone remembering.
Learn moreWeb and Mobile Application Development
Web and mobile apps for customers, field staff and dealers, built to work on ordinary phones.
Learn moreAPI and System Integration
Tally, WhatsApp, payment gateways, GST portals and your own apps sharing one set of numbers.
Learn moreHow the work runs from Bengaluru for your city.
- 1
The audit, by call
A screen-share and a look at the sheets, Tally reports and WhatsApp groups your team uses. No travel needed.
- 2
A written proposal
Scope, what we build first and the cost, agreed in writing before anything starts.
- 3
Build in short rounds
Working screens shared every few weeks. Your team tests them from your own office.
- 4
Go-live, in person when it helps
For data migration and training we can come to your city. Travel is agreed in advance.
- 5
Support online
Fixes, changes and hosting handled remotely by the same team that built it.
Software we have built and run.
We only name clients whose work is published. These are systems our team designed, built and supports.
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Read the case studyQuestions campgrounds and RV parks ask before they call.
Can guests book a pitch on our own website?
Yes. A booking page shows free pitches by type for the dates chosen. Once confirmed, the stay appears on the calendar at the gate. The link to your current website is worked out at the first workshop with you.
Does it handle seasonal guests who pay monthly?
Yes. A seasonal account carries the pitch rent, the cycle and the meter readings. Each statement adds the units used. A guest who leaves mid-season has the account closed with a final reading.
Do we need it for a small park with a few pitches?
Not always. A park with a dozen tent pitches and no store can run on a paper chart. Add cabins, hookups and a seasonal block, and double bookings begin.
Can several gate staff use it at the same time?
Yes. Each person signs in with a role, so the gate sees arrivals, the store sees stock and the manager sees takings. Everyone reads one calendar, and a change shows at once.
What happens in the free technology audit?
We look at the software, spreadsheets and WhatsApp groups your business runs on today and write down what works, what slows your team down and what is missing. A demo login, a screen-share or a few screenshots are enough to start. You get a report ordered by priority, and there is no obligation to hire us afterwards.
How much will the software cost?
We don’t publish a price, because it depends on what the system has to do. The audit settles the scope, and the cost goes into a written proposal before any work starts.
Related industries.
Part of a wider group.
Tell us how your business runs today.
A few lines on your spreadsheets, software and WhatsApp groups is enough. We reply the same working day.
- No obligation
- A reply within one business day
- Your details stay private
Start with your requirements
Seven short steps that tell us what you need. An engineer reads them before getting in touch.
Share your requirements