Run bookings, game masters, props and group payments from one record.
Escape room software holds every room, time slot, group booking and deposit in one place. Game masters see their shifts and the next team through the door. Owners see which rooms fill, which props need repair and what each corporate event owes. Nothing is retyped.
An escape room business sells a fixed number of seats in a fixed number of hours. Once a slot passes empty, that revenue is gone. The work is to fill each room, reset it on time and keep the puzzles in working order between teams, day after day, across every theme you run.
Booking widgets, a shared calendar, a payment app and a waiver folder usually sit apart. Staff copy details from one to another. A GullySystem set-up joins them, so a booking, its payment, its waiver and its game master live on one record.
Before opening, the manager checks the day’s bookings against the rota. Each room has a game master and a reset window between teams. Players arrive in groups of two to eight, sign a waiver, hear the briefing and are led to the room. During play the game master watches a feed and sends hints when a team stalls. Afterwards the team may buy photos or merchandise. Then the room is reset.
Behind the counter, other work runs all week. Corporate and birthday groups ask for private slots and a quote. Gift vouchers are sold and redeemed months later. Locks, sensors and props wear out and need a repair note. Reviews and repeat visits depend on how smoothly each step went, from the first booking message to the thank-you after play.
What goes wrong for escape rooms without a proper system.
What we would build for escape rooms.
Named the way your team already talks about the work. We start with whichever part the audit shows is costing you most.
A requirements checklist for escape rooms.
What to cover, which reports to ask for and what to put to every vendor, ready to print or save as a PDF.
A product already built for escape rooms.
It is adapted to how your business works before it goes live, and anything your trade needs that it lacks is added then.
Escape Room Management Software
Room slots, online booking, waivers, deposits, vouchers, private events, prop repairs and game master rotas for escape room businesses.
The business modules escape rooms use most.
Each one is also available on its own, or inside a system built for you.
The services behind it.
Business Process Automation
Approvals, reminders, follow-ups and reports that run on their own instead of on someone remembering.
Learn moreWeb and Mobile Application Development
Web and mobile apps for customers, field staff and dealers, built to work on ordinary phones.
Learn moreAPI and System Integration
Tally, WhatsApp, payment gateways, GST portals and your own apps sharing one set of numbers.
Learn moreWhatsApp Business API and Chatbots
WhatsApp Business API work covers number onboarding, template approval, opt-in records and a chatbot with human handover. It connects WhatsApp to a CRM, billing or booking system, so messages are sent from existing records and replies are written back.
Learn moreHow the work runs from Bengaluru for your city.
- 1
The audit, by call
A screen-share and a look at the sheets, Tally reports and WhatsApp groups your team uses. No travel needed.
- 2
A written proposal
Scope, what we build first and the cost, agreed in writing before anything starts.
- 3
Build in short rounds
Working screens shared every few weeks. Your team tests them from your own office.
- 4
Go-live, in person when it helps
For data migration and training we can come to your city. Travel is agreed in advance.
- 5
Support online
Fixes, changes and hosting handled remotely by the same team that built it.
Software we have built and run.
We only name clients whose work is published. These are systems our team designed, built and supports.
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Registration, fee collection, routing and finance write to the same records, closing the gap between journeys run and fees collected.
Read the case studyQuestions escape rooms ask before they call.
Can customers book and pay online?
Yes. Each room shows its open slots and group sizes, and the customer pays a deposit or the full amount before the booking is held on the calendar.
Does it work for a business with only one or two rooms?
Yes. Two rooms still gain from one calendar and one payment record. A single-room owner who takes a handful of bookings a week may manage with a simple tool.
Can we keep our current booking widget?
Often, yes. Whether it can connect depends on what the widget exposes, and that is checked during implementation. If it cannot, the booking page here takes its place.
How are waivers handled?
Each player’s signed waiver is stored on the booking. The wording and local rules for minors are set with you and reviewed during implementation.
What happens in the free technology audit?
We look at the software, spreadsheets and WhatsApp groups your business runs on today and write down what works, what slows your team down and what is missing. A demo login, a screen-share or a few screenshots are enough to start. You get a report ordered by priority, and there is no obligation to hire us afterwards.
How much will the software cost?
We don’t publish a price, because it depends on what the system has to do. The audit settles the scope, and the cost goes into a written proposal before any work starts.
Part of a wider group.
Tell us how your business runs today.
A few lines on your spreadsheets, software and WhatsApp groups is enough. We reply the same working day.
- No obligation
- A reply within one business day
- Your details stay private
Start with your requirements
Seven short steps that tell us what you need. An engineer reads them before getting in touch.
Share your requirements