Vapi’s chemical units keep batch, lab and waste records that have to match each tanker dispatched.
Vapi has dye, pigment, intermediate and pharma units, with paper, plastics and packaging firms nearby. Records are scattered. Batch records, lab reports and hazardous-waste logs are kept in registers and Excel, while Tally holds the accounts. GullySystem provides batch, register and dispatch software, delivered remotely from Nagarbhavi, Bengaluru, and lists data and security risks during the work.
Vapi GIDC is a long-established chemical estate making dyes, pigments, intermediates and pharma ingredients. Sarigam and Umbergaon to the south and Silvassa across the border add chemical, plastics, paper and textile units.
Every plant keeps batch sheets, lab reports, effluent and hazardous-waste records, and dispatch documents for each tanker or drum. Each has to be produced on request. Some have their head office in Mumbai, and figures travel between the head office and the plant by phone call, message and end-of-day file.
The areas, estates and markets that matter in Vapi.
How Vapi businesses pick and use software.
The owner is often in Mumbai and the plant head is a chemist in Vapi. They speak daily. Software is usually bought when the owner wants to see the plant’s numbers without phoning the plant for them. Timing matters.
Operators on the floor come from across India, and Hindi is often more widely used than Gujarati. Plant screens can be in Hindi. The office can stay in English.
Where Vapi businesses lose time and money.
The Mumbai office sees the plant’s numbers a day late
Production, stock and dispatch reach Mumbai as an evening Excel file, prepared by hand from the day’s registers. A dashboard fed by the plant’s own entries shows the same numbers as they happen, without a second file being prepared.
Waste and effluent registers are filled in before inspections
Records that should be daily are often caught up in a rush before an inspection. Daily entry on a tablet keeps them current, and a report in the board’s format is printed from those entries. Dates match the work.
Solvent recovery and batch yield are estimated
Inputs and outputs sit on different sheets. Yield per batch is worked out only occasionally. A batch record that captures both shows yield and recovery for every batch.
COA and MSDS are searched for at every dispatch
The truck waits while someone finds the right certificate. Linking lab results to the batch prints the COA with the invoice, so nobody has to open a folder to find the right document for the right batch.
What we would build for Vapi businesses.
Usually in this order, starting with whatever the audit ranks first.
ERP, CRM and Business Software Implementation
One record of stock, orders, customers and accounts, set up so your team opens it every day.
Learn moreBusiness Process Automation
Approvals, reminders, follow-ups and reports that run on their own instead of on someone remembering.
Learn moreData Engineering and Business Intelligence
Dashboards that answer the owner’s Monday questions without anyone building an Excel sheet first.
Learn moreIoT and Edge Computing
Machines, meters and sensors feeding the same system your office uses, even when the network drops.
Learn moreCybersecurity and Application Security
Logins, roles, backups and data exposure checked, so a staff exit or a lost phone is not a crisis.
Learn moreHow the work runs from Bengaluru for Vapi.
- 1
The audit, by call
A screen-share and a look at the sheets, accounting reports and WhatsApp groups your team uses. No travel needed.
- 2
A written proposal
Scope, what we build first and the cost, agreed in writing before anything starts.
- 3
Build in short rounds
Working screens shared every few weeks. Your team tests them from your own office.
- 4
Go-live, in person when it helps
For data migration and training we can come to Vapi. Travel is agreed in advance.
- 5
Support online
Fixes, changes and hosting handled remotely by the same team that built it.
The work we have published.
We don’t claim Vapi clients we don’t have. These are systems our team built; the way we work is the same wherever you are.
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A two-sided veterinary platform where vets are searchable by specialisation and bookable outside clinic hours. It now carries more than 2,000 veterinary doctors.
Read the case study Paying guest accommodationSAM Atithi Pavathi: bed-level occupancy as the source of truth
PG management software where allocation, rates and invoices are derived from bed-level occupancy and not maintained in parallel spreadsheets.
Read the case study School transport servicesSAM Tours: school transport on a single ledger
Registration, fee collection, routing and finance write to the same records, closing the gap between journeys run and fees collected.
Read the case study Microfinance and Self Help GroupsVikasa RDO: making SHG loan recovery auditable
Loan proposals, recoveries and commissions sit on one record, with a person attached to every state change, so a business handling a bank’s money can show where each rupee went.
Read the case studyQuestions Vapi owners ask before they call.
Can the Mumbai office see plant production as it happens?
Yes. Production, stock and dispatch entries made at the plant feed a dashboard that the owner can open on a phone. What belongs on that one screen is decided first. It is usually less than first requested, and it can grow later.
Can the plant screens be in Hindi for operators?
Yes. Batch entry, attendance and store screens can be in Hindi, while reports for management and the CA stay in English, so each reader sees one language on one screen. Language is set for each screen during implementation.
What happens after I share my requirements?
An engineer reads what you send and replies within one business day. We then look at the software, spreadsheets and WhatsApp groups your business runs on today and write down what works, what slows your team down and what is missing. A demo login, a screen-share or a few screenshots are enough. You get a short written summary ordered by priority, with no obligation to hire us afterwards.
How much will the software cost?
We don’t publish a price, because it depends on what the system has to do. That first review settles the scope, and the cost goes into a written proposal before any work starts.
Industries we build for in Vapi.
Elsewhere in Gujarat.
Tell us what your Vapi business runs on today.
Send a short note on the spreadsheets, software or WhatsApp groups your team depends on. We reply the same working day.
What happens after you share your requirements
- A senior engineer reads your answers. Nobody phones first.
- Within one business day you get a written note: what we understood, what we would start with, and the questions we still have.
- If it fits, a proposal follows with the order of work, what we need from you and what you receive at each step.
- No call is booked and nothing is paid until you have read the note. Your details stay with us.
Start with your requirements
Seven short steps that tell us what you need. A senior engineer reads them before anyone gets in touch.
Share your requirements