Fee, hostel and admission software for Kota’s institutes, PGs and messes.
Kota’s economy centres on coaching institutes and the hostels, PGs and messes around them, alongside Kota Stone quarries and Kota Doria weaving. Fees and rooms are tracked in registers and WhatsApp. GullySystem provides fee, hostel and admission software, with ready paying guest and school management products as the starting point.
In Talwandi, Rajeev Gandhi Nagar, Landmark City and the Coral Park side, students live in hostels and PGs within walking distance of their institutes. Parents pay fees in instalments, deposits for rooms and monthly charges for the mess, and they expect updates on safety and attendance.
Away from the coaching belt, Ramganj Mandi quarries and polishes Kota Stone, and weavers in Kaithoon make Kota Doria saris. These trades work on orders and credit rather than admissions.
The areas, estates and markets that matter in Kota.
How Kota businesses pick and use software.
Hostel and PG owners in Kota often run several buildings with a warden in each, and manage them through WhatsApp groups. A parent complaint or a missed fee usually shows how little of this is visible from one place.
Institutes are larger and already use some software for tests and results, but fees, hostel tie-ups and parent communication are often separate. They need a partner who connects those pieces without replacing the test platform.
Admission season sets the dates.
Where Kota businesses lose time and money.
Parents call before the warden has a record
A student misses curfew or a class, and the parent hears it first from the child. Nothing records in and out times in a way the office can check. The warden has no log to consult.
Deposits and refunds become disputes
Students leave mid-session and ask for their deposit back. Without a clear record of dues, damages and notice given, each refund is argued case by case.
Mess charges are worked out on paper at month end
Students skip meals, go home for weeks or switch plans, and none of it is recorded where the office can see it. The mess bill is worked out by hand. It is questioned each month.
What we would build for Kota businesses.
Usually in this order, starting with whatever the audit ranks first.
Web and Mobile Application Development
Web and mobile apps for customers, field staff and dealers, built to work on ordinary phones.
Learn moreBusiness Process Automation
Approvals, reminders, follow-ups and reports that run on their own instead of on someone remembering.
Learn moreERP, CRM and Business Software Implementation
One record of stock, orders, customers and accounts, set up so your team opens it every day.
Learn moreAPI and System Integration
Accounting software, WhatsApp, payment gateways, tax portals and your own apps sharing one set of numbers.
Learn moreReady products that fit Kota businesses.
Each one is adapted to how your business works before it goes live, and anything your trade needs that it lacks is added then. You are not paying to build the basics again.
Paying Guest Management System
Bed-level occupancy, rent and food billing, deposits and tenant documents for PG owners, set up around your blocks and sharing rates.
Learn moreSchool & College Management System
Admissions, fee instalments, attendance, timetables, exams and report cards, transport and parent messages on one student record.
Learn moreHow the work runs from Bengaluru for Kota.
- 1
The audit, by call
A screen-share and a look at the sheets, accounting reports and WhatsApp groups your team uses. No travel needed.
- 2
A written proposal
Scope, what we build first and the cost, agreed in writing before anything starts.
- 3
Build in short rounds
Working screens shared every few weeks. Your team tests them from your own office.
- 4
Go-live, in person when it helps
For data migration and training we can come to Kota. Travel is agreed in advance.
- 5
Support online
Fixes, changes and hosting handled remotely by the same team that built it.
The work we have published.
We don’t claim Kota clients we don’t have. These are systems our team built; the way we work is the same wherever you are.
PetSeva: matching owners to the right vet, at any hour
A two-sided veterinary platform where vets are searchable by specialisation and bookable outside clinic hours. It now carries more than 2,000 veterinary doctors.
Read the case study Paying guest accommodationSAM Atithi Pavathi: bed-level occupancy as the source of truth
PG management software where allocation, rates and invoices are derived from bed-level occupancy and not maintained in parallel spreadsheets.
Read the case study School transport servicesSAM Tours: school transport on a single ledger
Registration, fee collection, routing and finance write to the same records, closing the gap between journeys run and fees collected.
Read the case study Microfinance and Self Help GroupsVikasa RDO: making SHG loan recovery auditable
Loan proposals, recoveries and commissions sit on one record, with a person attached to every state change, so a business handling a bank’s money can show where each rupee went.
Read the case studyQuestions Kota owners ask before they call.
Can your PG software handle many hostel buildings in Kota?
Yes. The paying guest management product handles rooms, beds, deposits, rent and mess across buildings, with a warden login for each. Parents can receive WhatsApp updates on payments and attendance.
Can a coaching institute manage fee instalments and parent updates in one system?
Yes. The school and college management product is adapted for coaching batches, fee instalments, attendance and results. An institute’s existing test platform is usually kept, and the new system links to it. The work begins with that platform.
What happens after I share my requirements?
An engineer reads what you send and replies within one business day. We then look at the software, spreadsheets and WhatsApp groups your business runs on today and write down what works, what slows your team down and what is missing. A demo login, a screen-share or a few screenshots are enough. You get a short written summary ordered by priority, with no obligation to hire us afterwards.
How much will the software cost?
We don’t publish a price, because it depends on what the system has to do. That first review settles the scope, and the cost goes into a written proposal before any work starts.
Industries we build for in Kota.
Tell us what your Kota business runs on today.
Send a short note on the spreadsheets, software or WhatsApp groups your team depends on. We reply the same working day.
What happens after you share your requirements
- A senior engineer reads your answers. Nobody phones first.
- Within one business day you get a written note: what we understood, what we would start with, and the questions we still have.
- If it fits, a proposal follows with the order of work, what we need from you and what you receive at each step.
- No call is booked and nothing is paid until you have read the note. Your details stay with us.
Start with your requirements
Seven short steps that tell us what you need. A senior engineer reads them before anyone gets in touch.
Share your requirements