Appointment, treatment and batch records for Kottakkal’s Ayurveda centres and makers.
Kottakkal is an Ayurveda town with treatment centres, small hospitals, herbal medicine units and lodges for patients who stay for weeks. GullySystem, working from Bengaluru, provides appointment, treatment and batch software for them. Karkidakam rooms are booked well ahead. Each batch can be traced to the pharmacy that received it.
Treatment here is typically a stay rather than a visit. A patient books a room, a course of therapies over two or three weeks and the medicines that go with it. A family member often accompanies them.
Herbal medicine makers around the town produce oils, kashayams and powders for pharmacies, practitioners and export buyers. Changuvetty, the junction on the national highway, serves hotels and shops on the road towards Kozhikode. Both trades need batch and stock records.
The areas, estates and markets that matter in Kottakkal.
How Kottakkal businesses pick and use software.
Centres here are asked for documents by patients who travel from abroad, such as a treatment summary, a medicine list or a receipt for an employer or insurer. Producing these from one patient record is a natural use of a treatment system.
Clinical decisions here rest with the doctor, and extra typing during a consultation is rarely acceptable. Entry is therefore split so that the therapist and the front desk record most details.
Where Kottakkal businesses lose time and money.
Karkidakam bookings are held in a diary
Rooms and therapy slots for the season are promised months ahead by call and WhatsApp, so the diary and the therapists’ timetable can drift apart. One schedule holds both.
Therapy schedules and room stays are planned separately
A patient needs a therapist, a table, oils and a room for the same hour, and a gap in any one of the four shifts the whole day. Planning them together shows the gap.
Medicine batches are recorded by hand
Oils and kashayams are made in batches, and each batch has its own date and shelf life. Tracing one to a pharmacy takes a page-by-page search.
Summaries for patients from abroad take long to prepare
Consultations, therapies given and medicines dispensed are held in a case sheet, a therapy book and a pharmacy bill, each kept by a different person. Combining them is manual work.
What we would build for Kottakkal businesses.
Usually in this order, starting with whatever the audit ranks first.
ERP, CRM and Business Software Implementation
One record of stock, orders, customers and accounts, set up so your team opens it every day.
Learn moreCustom Software and Product Engineering
Software built around how your business actually runs, when nothing off the shelf fits without workarounds.
Learn moreWeb and Mobile Application Development
Web and mobile apps for customers, field staff and dealers, built to work on ordinary phones.
Learn moreBusiness Process Automation
Approvals, reminders, follow-ups and reports that run on their own instead of on someone remembering.
Learn moreA product already built for Kottakkal businesses.
It is adapted to how your business works before it goes live, and anything your trade needs that it lacks is added then.
Hospital/Clinic Management System
Appointments, OPD queue, patient records, billing, medicine stock and staff rosters for clinics and small hospitals, set up around your doctors and departments.
How the work runs from Bengaluru for Kottakkal.
- 1
The audit, by call
A screen-share and a look at the sheets, accounting reports and WhatsApp groups your team uses. No travel needed.
- 2
A written proposal
Scope, what we build first and the cost, agreed in writing before anything starts.
- 3
Build in short rounds
Working screens shared every few weeks. Your team tests them from your own office.
- 4
Go-live, in person when it helps
For data migration and training we can come to Kottakkal. Travel is agreed in advance.
- 5
Support online
Fixes, changes and hosting handled remotely by the same team that built it.
The work we have published.
We don’t claim Kottakkal clients we don’t have. These are systems our team built; the way we work is the same wherever you are.
PetSeva: matching owners to the right vet, at any hour
A two-sided veterinary platform where vets are searchable by specialisation and bookable outside clinic hours. It now carries more than 2,000 veterinary doctors.
Read the case study Paying guest accommodationSAM Atithi Pavathi: bed-level occupancy as the source of truth
PG management software where allocation, rates and invoices are derived from bed-level occupancy and not maintained in parallel spreadsheets.
Read the case study School transport servicesSAM Tours: school transport on a single ledger
Registration, fee collection, routing and finance write to the same records, closing the gap between journeys run and fees collected.
Read the case study Microfinance and Self Help GroupsVikasa RDO: making SHG loan recovery auditable
Loan proposals, recoveries and commissions sit on one record, with a person attached to every state change, so a business handling a bank’s money can show where each rupee went.
Read the case studyQuestions Kottakkal owners ask before they call.
Can a patient’s room, therapies and medicines sit on one plan?
Yes. The treatment plan holds the days, the therapies, the therapist and room each one needs, and the medicines dispensed. The front desk sees the same plan.
Can we trace which batch of oil went to which pharmacy?
Yes. Each batch carries its formulation, production date and shelf life, and every dispatch is recorded against it. A query on one batch lists every pharmacy it went to.
What happens after I share my requirements?
An engineer reads what you send and replies within one business day. We then look at the software, spreadsheets and WhatsApp groups your business runs on today and write down what works, what slows your team down and what is missing. A demo login, a screen-share or a few screenshots are enough. You get a short written summary ordered by priority, with no obligation to hire us afterwards.
How much will the software cost?
We don’t publish a price, because it depends on what the system has to do. That first review settles the scope, and the cost goes into a written proposal before any work starts.
Industries we build for in Kottakkal.
Tell us what your Kottakkal business runs on today.
Send a short note on the spreadsheets, software or WhatsApp groups your team depends on. We reply the same working day.
What happens after you share your requirements
- A senior engineer reads your answers. Nobody phones first.
- Within one business day you get a written note: what we understood, what we would start with, and the questions we still have.
- If it fits, a proposal follows with the order of work, what we need from you and what you receive at each step.
- No call is booked and nothing is paid until you have read the note. Your details stay with us.
Start with your requirements
Seven short steps that tell us what you need. A senior engineer reads them before anyone gets in touch.
Share your requirements