One connected system for prescriptions, design files, production, materials and clinic billing.
Manage orthotics prescriptions, scan and design files, production work orders, material stock, fitting checks, remakes and clinic invoices in one system. Each device carries its prescription, its materials and its stages from the clinic’s order to the final payment. Clinics follow their own orders through a portal, and the workshop sees one plan.
- Braces, insoles, materials and every clinic’s price list entered to mirror your bench
- Referring clinics, orders in production and unpaid invoices carried over
- New device types or stages added by GullySystem staff when asked
Manufacturers of custom orthoses, braces and supports handle prescriptions, design files, production and clinic billing in Orthotics Manufacturing Management Software, which GullySystem configures to the workshop. Each device carries its scan, its materials, its work stages and its fitting check. Remakes are logged against the original order. Clinics place and follow orders through a portal. Invoices and statements follow each clinic.
What goes wrong before the software.
How the work flows through it, step by step.
- 1
Prescription
A clinic sends a prescription with a scan, cast or measurements. It becomes an order under the clinic and the patient reference, with the device type and clinical notes.
- 2
Design
The technician checks the details and a designer prepares the model. Each revision is saved, and the approved version is marked for production.
- 3
Materials and plan
The bill of materials draws sheet stock, covers and straps from the store. The order is placed in the production plan for the week.
- 4
Production
Bench staff work through milling, forming, lamination and finishing. Each stage is marked done, and time and material are recorded.
- 5
Fitting check and dispatch
The finished device is checked against the prescription, packed with its patient reference and sent to the clinic.
- 6
Billing and follow-up
The invoice follows the clinic’s price list. Adjustments and remakes are logged against the order, and statements go out monthly.
What is inside.
Every module can be switched on, left out or changed to match how your team already works.
The business modules it is built from.
Each one is also available on its own, or inside a system built for you.
- Contact & Account Management
Each clinic and its practitioners are held as separate records, so a device is billed to the right account at the right price.
- Order Management
Every prescription becomes a numbered order from receipt to dispatch, with scans and clinical notes attached and its status visible to the order desk.
- Bill of Materials
Each device type lists its sheet, cover, strap and adhesive quantities, so a work order draws the right material without anyone retyping it.
- Work Order Management
A work order carries one device through design, milling, lamination and finishing, and each bench marks its stage complete as it hands over.
- Production Planning
Confirmed orders are placed in a weekly plan by machine and technician, so due dates and held devices are visible before they slip.
- Stock Tracking and Alerts
Receipts, issues to orders and returns update sheet and cover stock as they happen, and low levels raise a reorder alert.
- Quality Control
The final check against the prescription is recorded with its measurements and stays with the device it covers.
- Dealer and Distributor Portal
Each clinic gets its own login to send prescriptions and upload scans, and sees only its own patients’ devices and prices.
How we would put it in.
Setup, data migration, integrations and anything built on top.
One system, each person sees their part.
For owners and managers
See devices in production, orders late, material cost against billing and balances owed by each clinic.
For the order desk
Receive prescriptions, check details with clinics, raise orders and answer questions about device status.
For designers and technicians
Open the scan, prepare and revise the model, and mark the design approved for production.
For bench and finishing staff
See the day’s work orders, mark each stage done and record the material used.
For store and purchasing
Record deliveries, issue material to orders and place supplier orders when stock runs low.
The numbers the owner asks for.
- Devices in production by stage
- Orders late against promised dispatch date
- Material issued against each order
- Remakes and adjustments by reason
- Stock below reorder level
- Sales by clinic and device type
- Clinic balances, oldest first
Who this is built for.
- Makers of custom foot orthoses supplied to podiatry and orthotic clinics
- Manufacturers of braces, splints and supports made to a prescription
- Orthotic laboratories that mill, print or laminate devices for several clinics
- Makers who also stock standard supports alongside custom devices
- Workshops that supply both clinics and hospital orthotics departments
When it is not the right choice.
- A single practitioner who makes a few devices in a clinic can manage with the clinic’s own records.
- Businesses whose main work is prosthetic limbs, hearing aids or general medical equipment will find Medical Device Manufacturing Management Software closer.
Adapted to your business before it goes live.
You are not handed a login and left to it. The product is set up around your records, your people and the tools you already use.
Works alongside
- SMS
- WhatsApp or other messaging
- Payment gateway
- Courier booking
- Accounting software export
Questions owners ask before a demo.
Is it for custom devices, standard supports or both?
Both. A custom device runs as an order with its own scan, materials and stages. A standard support is made to a stock level. Both sit in the same production plan.
Can scan files and design versions be stored?
Yes. Scans, casts, photographs and model files attach to the order, and each revision is kept. The version approved for production is marked.
Can we price differently for each clinic?
Yes. Each clinic has its own price list per device type, with its discounts and payment terms. Invoices follow that list.
Can clinics send prescriptions and follow orders themselves?
Yes. A clinic logs in, sends a prescription with its files and sees the stage of each device. Which stages and prices it sees is set with you.
How are remakes and adjustments recorded?
Each is logged against the original order with the reason, the extra labour and the material used. A repeat fit can then be found in one search.
Does it track material lots?
Yes, where you need it. Receipts can carry a lot number, and issues to an order keep that number. Which materials need lot tracing is agreed with you.
Can it keep patient details safely?
Orders carry a patient reference and only the clinical details you decide to hold. Each person sees what their job needs. Your local health privacy obligations are talked through with you before the first patient record is entered.
Can live orders and outstanding invoices be brought over?
Yes. The clinic list, orders still in progress and outstanding invoices can be imported from your spreadsheets or existing system, with the order desk reconciling the totals before the first live order.
Who owns the data?
You do. The quotation spells out how patient scans, prescriptions and lab records are handed back to you.
What does it cost?
No price is published. The amount depends on how many staff log in and how the workshop stages are laid out. You see a demo with sample prescriptions and lab orders first, and the quote follows.
Wondering what it costs? Six questions give you a written scope and the buckets any quote should separate.
Businesses that use this.
See Orthotics Manufacturing Management Software with your own data.
Tell us how you run things today. We’ll show you the parts that matter to you and say plainly what would need changing.
- No obligation
- A reply within one business day
- Your details stay private
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