Two families, four functions, and fifteen vendors are all running on one WhatsApp group.
A wedding planner runs on a moving budget, vendor advances, and guest rooms, while two families make decisions in separate WhatsApp groups. GullySystem builds wedding planning software that keeps budget, vendors, guests, and function schedules together. Both families see the same plan, and your team knows who is paid.
A wedding is several events in one, with two families making decisions. The mehendi, sangeet, muhurtham, and reception each have their own vendors, timings, and guest lists.
We build planning and budget tracking for wedding planners, starting with a free technology audit of your current sheets and groups.
The families meet you with a date from the priest and a rough budget. You shortlist venues, decorators, caterers, photographers, and makeup artists, and book them with advances. The budget sheet changes each week as the guest list grows and the décor gets bigger.
For destination and hotel weddings you manage room allocations, pick-ups, and welcome kits. On the days themselves, the team works from function-wise run sheets. Afterwards, vendor balances are settled, and the family asks for a final account of every rupee.
What goes wrong for wedding planners without a proper system.
The budget changes every week
Each family adds something, and nobody can see the new total until it is too late.
Vendor balances get confused
Some advances were paid by the family, some by you, and the final settlement takes days.
Guest rooms are allocated twice
The hotel list and your sheet differ, and an uncle arrives to a room already taken.
Decisions are lost in chat
The bride’s mother approved the menu in one group, and the groom’s side in another.
What we would build for wedding planners.
Named the way your team already talks about the work. We start with whichever part the audit shows is costing you most.
Wedding budget by function
Every function’s costs and changes, with the current total visible to you and the family.
Vendor bookings and payments
Vendors per function with advances, who paid them, and balances due.
Guest list and room allocation
Guests by side, RSVP status, rooms, and pick-ups, updated from one list.
Function run sheets
Timings, vendor contacts, and responsibilities for each function, on the team’s phones.
Family approvals
Menu, décor, and outfit decisions recorded with who approved them and when.
The services behind it.
Web and Mobile Application Development
Web and mobile apps for customers, field staff and dealers, built to work on ordinary phones.
Learn moreBusiness Process Automation
Approvals, reminders, follow-ups and reports that run on their own instead of on someone remembering.
Learn moreCustom Software and Product Engineering
Software built around how your business actually runs, when nothing off the shelf fits without workarounds.
Learn moreHow the work runs from Bengaluru for your city.
- 01
The audit, by call
A screen-share and a look at the sheets, Tally reports and WhatsApp groups your team uses. No travel needed.
- 02
A written proposal
Scope, what we build first and the cost, agreed in writing before anything starts.
- 03
Build in short rounds
Working screens shared every few weeks. Your team tests them from your own office.
- 04
Go-live, in person when it helps
For data migration and training we can come to your city. Travel is agreed in advance.
- 05
Support online
Fixes, changes and hosting handled remotely by the same team that built it.
Software we have built and run.
We only name clients whose work is published. These are systems our team designed, built and supports.
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Read the case study Paying guest accommodationSAM Atithi Pavathi: bed-level occupancy as the source of truth
PG management software where allocation, rates and invoices all derive from bed-level occupancy, instead of being maintained in parallel spreadsheets.
Read the case study School transport servicesSAM Tours: school transport on a single ledger
Registration, fee collection, routing and finance writing to the same records — closing the gap between journeys run and fees actually collected.
Read the case studyQuestions wedding planners ask before they call.
Can our invoices go to Tally?
Yes. Your fees and vendor payments can post to Tally, so the family’s final account and your books agree.
Should we use a wedding planning app instead?
Consumer apps work for a couple planning alone. Planners running several weddings with shared vendors usually need their own view of budgets and payments.
Can the families see the plan?
Yes. Each family can get a view of the budget, schedule, and approvals, without your vendor margins.
Can guests get their room and pick-up details on WhatsApp?
Yes. Each guest’s room, arrival, and pick-up can go to them on WhatsApp from the guest list. When the list changes, the hotel desk and your team work from the same details.
What happens in the free technology audit?
We look at the software, spreadsheets and WhatsApp groups your business runs on today and write down what works, what slows your team down and what is missing. A demo login, a screen-share or a few screenshots are enough to start. You get a report ordered by priority, and there is no obligation to hire us afterwards.
How much will the software cost?
We don’t publish a price, because it depends on what the system has to do. The audit settles the scope, and the cost goes into a written proposal before any work starts.
Related industries.
Tell us how your business runs today.
A few lines on your spreadsheets, software and WhatsApp groups is enough. We reply the same working day.
- No obligation
- We reply the same working day
- Your details stay private