Plan every shift cab, roster and client invoice on one record.
An employee transport provider carries a client company’s staff to and from work on a contract. The software holds shift rosters, routes, vehicle allocation, trip sheets, safety escorts, driver duty, fuel and contract-wise invoicing. Each client is billed from the trips actually run. Nothing is retyped from a spreadsheet.
An employee transport provider is paid by a company, yet it serves hundreds of that company’s staff on different shifts. Rosters change every night. The cabs must reflect each change before the first pickup, or someone stands at a gate in the dark.
Software for staff transport operators connects the client’s roster to routes, vehicles and drivers, then closes each trip into an invoice line already checked. Share your requirements. We then map one night shift, from the roster file arriving to the invoice line it finally produces and the vendor payment behind it.
A client sends its roster, usually as a spreadsheet listing employees, shift times and pickup areas. The planner groups people into routes by area and shift, picks a cab or van of the right seat count, and sets the pickup order. Night routes may need an escort. The plan has to show it.
At shift change, drivers run the routes. The control room watches the clock and the phones. Employees cancel late, or board elsewhere. A trip sheet records the odometer reading, the employees who travelled and the stops made. At month end each client contract is billed by trip, by kilometre or by seat, with night and escort charges added where the contract allows. Vehicle owners are settled separately.
What goes wrong for employee transport providers without a proper system.
What we would build for employee transport providers.
Named the way your team already talks about the work. We start with whichever part the audit shows is costing you most.
A requirements checklist for employee transport providers.
What to cover, which reports to ask for and what to put to every vendor, ready to print or save as a PDF.
A product already built for employee transport providers.
It is adapted to how your business works before it goes live, and anything your trade needs that it lacks is added then.
Employee Transport Provider Management Software
Client rosters, shift routes, cab allocation, trip sheets, night escorts, vendor cab settlements and contract-wise invoices for employee transport providers.
The business modules employee transport providers use most.
Each one is also available on its own, or inside a system built for you.
The services behind it.
Business Process Automation
Approvals, reminders, follow-ups and reports that run on their own instead of on someone remembering.
Learn moreAPI and System Integration
Accounting software, WhatsApp, payment gateways, tax portals and your own apps sharing one set of numbers.
Learn moreWeb and Mobile Application Development
Web and mobile apps for customers, field staff and dealers, built to work on ordinary phones.
Learn moreData Engineering and Business Intelligence
Dashboards that answer the owner’s Monday questions without anyone building an Excel sheet first.
Learn moreHow the work runs from Bengaluru for your city.
- 1
The audit, by call
A screen-share and a look at the sheets, accounting reports and WhatsApp groups your team uses. No travel needed.
- 2
A written proposal
Scope, what we build first and the cost, agreed in writing before anything starts.
- 3
Build in short rounds
Working screens shared every few weeks. Your team tests them from your own office.
- 4
Go-live, in person when it helps
For data migration and training we can come to your city. Travel is agreed in advance.
- 5
Support online
Fixes, changes and hosting handled remotely by the same team that built it.
Software we have built and run.
We only name clients whose work is published. These are systems our team designed, built and supports.
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Read the case studyQuestions employee transport providers ask before they call.
Can our client’s roster file be loaded as it arrives?
Yes. Column layouts are agreed per client during set-up, and each night’s file is read into the roster. Rows that cannot be matched to a pickup area are listed for the planner.
Does it optimise routes automatically?
It groups people by area and shift and checks seats, but the planner confirms every route. Choosing the quickest road path from live map data is outside the standard build, so any route optimiser is priced as its own line in the quotation before work begins.
Can the client’s coordinator see trips?
Yes, through a login limited to that client. The coordinator sees its own employees’ trips, delays and complaints, and never another client’s routes or rates.
How are hired cab owners paid?
From closed trips. Each owner has a rate basis, advances and deductions, and a statement lists the trips behind the figure before payment is made.
What happens after I share my requirements?
An engineer reads what you send and replies within one business day. We then look at the software, spreadsheets and WhatsApp groups your business runs on today and write down what works, what slows your team down and what is missing. A demo login, a screen-share or a few screenshots are enough. You get a short written summary ordered by priority, with no obligation to hire us afterwards.
How much will the software cost?
We don’t publish a price, because it depends on what the system has to do. That first review settles the scope, and the cost goes into a written proposal before any work starts.
Related industries.
Part of a wider group.
Tell us how your business runs today.
A few lines on your spreadsheets, software and WhatsApp groups is enough. We reply the same working day.
- No obligation
- A reply within one business day
- Your details stay private
Start with your requirements
Seven short steps that tell us what you need. An engineer reads them before getting in touch.
Share your requirements