Hold member grades, CPD logs, exam entries, subscriptions and the public register together.
Professional bodies track applicants, grades, annual subscriptions and continuing professional development (CPD) hours across separate files. The professional body product keeps one record per member, with grade, CPD hours, exam results, branch and standing. The public register and renewal lists are read from that record.
A professional body sets entry routes for a profession and keeps the list of people entitled to use its title. Members apply for a grade, sit assessments, log continuing professional development (CPD) and pay a yearly subscription. It also runs branches, conferences and a journal.
Many bodies hold applications in email, exam results in a spreadsheet and subscriptions in the accounts package. Asking who is in good standing this year takes a day of cross-checking.
The membership team receives an application with certificates, referee letters and a record of experience. An assessor reads the file and recommends a grade, and a committee confirms it at its next sitting. The applicant then receives a member number and a first invoice.
Each year members declare their CPD hours with evidence, and a sample is audited. The exams team opens a sitting, takes entries, books venues and invigilators, and releases results after the board has met. A failed candidate wants the next resit.
Branch secretaries hold local talks and need an accurate list of members nearby. Finance chases unpaid dues. The registrar keeps the public register and handles a rare complaint, which is held in a private file with its own access rules.
What goes wrong for professional bodies without a proper system.
What we would build for professional bodies.
Named the way your team already talks about the work. We start with whichever part the audit shows is costing you most.
A requirements checklist for professional bodies.
What to cover, which reports to ask for and what to put to every vendor, ready to print or save as a PDF.
A product already built for professional bodies.
It is adapted to how your business works before it goes live, and anything your trade needs that it lacks is added then.
Professional Body Management Software
Applications and grades, CPD logs, exam sittings, subscriptions, public register, branches, conferences and conduct files for professional bodies.
Other products in the same sector as professional bodies.
The business modules professional bodies use most.
Each one is also available on its own, or inside a system built for you.
- Workflow and Approvals
- Document Management
- Training & Development
- Subscription Billing
- Resource and Room Booking
- WhatsApp, SMS and Email Notifications
- Roles and Permissions
- Audit Trail
- All business solutions
All solutions by area
- Applicant Tracking (5)
- CRM (8)
- Finance & Accounting (10)
- Helpdesk (4)
- Human Resources (13)
- Inventory Management (5)
- Project Management (7)
- Manufacturing (6)
- Procurement (4)
- Sales and Distribution (6)
- Field Service (5)
- Statutory and Compliance (4)
- Retail and POS (4)
- Bookings and Appointments (3)
- Subscriptions (2)
- Assets and Fleet (4)
- Platform (6)
- Analytics (2)
- Documents (1)
Where AI can help professional bodies.
Each one reads records you already keep, and a person approves every decision.
The services behind it.
Data Migration and Moving Off Spreadsheets
Data migration and spreadsheet replacement covers auditing existing files, cleaning and deduplicating records, loading them into a new system and reconciling the loaded result against known totals. Both systems then run side by side before cutover. Originals stay untouched.
Learn moreBusiness Process Automation
Approvals, reminders, follow-ups and reports that run on their own instead of on someone remembering.
Learn moreWeb and Mobile Application Development
Web and mobile apps for customers, field staff and dealers, built to work on ordinary phones.
Learn moreCybersecurity and Application Security
Logins, roles, backups and data exposure checked, so a staff exit or a lost phone is not a crisis.
Learn moreAll our other services
- Custom Software and Product Engineering
- Software Maintenance, Support and Rescue
- AI and Intelligent Automation
- API and System Integration
- ERP, CRM and Business Software Implementation
- Data Engineering and Business Intelligence
- UI/UX Design and Prototyping
- Cloud Engineering and Managed Infrastructure
- DevOps & Automation Services
- QA and Software Testing
- Performance Engineering
- IoT and Edge Computing
- Technology Strategy and Product Consulting
- E-Commerce and Digital Commerce
- MVP Product Development
- SaaS Product Development
- WhatsApp Business API and Chatbots
- Training and Adoption
- Data Protection and Privacy Readiness
- Tax and e-Invoice Engineering
- Managed IT Support
- Dedicated Team and Staff Augmentation
- Business Intelligence and Reporting Tools
- Cloud Cost Optimisation
- Global Compliance and Localisation
How the work runs from Bengaluru for your city.
- 1
The audit, by call
A screen-share and a look at the sheets, accounting reports and WhatsApp groups your team uses. No travel needed.
- 2
A written proposal
Scope, what we build first and the cost, agreed in writing before anything starts.
- 3
Build in short rounds
Working screens shared every few weeks. Your team tests them from your own office.
- 4
Go-live, in person when it helps
For data migration and training we can come to your city. Travel is agreed in advance.
- 5
Support online
Fixes, changes and hosting handled remotely by the same team that built it.
The work we have published.
We only name clients whose work is published. None of them is in this trade; they show how the team works, not that it has built for this trade.
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Registration, fee collection, routing and finance write to the same records, closing the gap between journeys run and fees collected.
Read the case study Microfinance and Self Help GroupsVikasa RDO: making SHG loan recovery auditable
Loan proposals, recoveries and commissions sit on one record, with a person attached to every state change, so a business handling a bank’s money can show where each rupee went.
Read the case studyQuestions professional bodies ask before they call.
Can we keep our own grade structure?
Yes. Student, associate, member, fellow or any other ladder is entered as your charter sets it, along with the entry route and the evidence each grade needs. Titles are reviewed with your registrar.
Does the system decide who may use the professional title?
No. Your assessors and committees decide that. The system records their decision, the date and the file behind it, then updates the register from it.
Can complaints be kept away from general staff?
Yes. A conduct file is held with its own permissions, so only named people see it. How the case is run follows your own rules, which your staff define.
How do we bring our existing member list across?
The spreadsheet or membership package export is mapped to the new record. The registrar then checks grades and standing before subscription notices go out. The check is done by your own team.
How is a membership body’s system quoted?
Members to carry over, the grade structure, branches and staff using the record, and whether exams and a public register are included all count. Your current member list is examined first, and each module is then given its own figure.
What should a professional body prepare first?
Gather the member list, grade assessment papers, a CPD declaration, exam entries and results, a subscription ledger and the public register as published. A membership officer and an examinations officer then go through the screens.
Do member records stay with the body if it stops using the system?
They do, with the code. Member, grade, exam and subscription records leave in plain files at the body’s request. The same engineers keep supporting it, and GullySystem hosts, with another host possible.
What happens after I share my requirements?
An engineer reads what you send and replies within one business day. We then look at the software, spreadsheets and WhatsApp groups your business runs on today and write down what works, what slows your team down and what is missing. A demo login, a screen-share or a few screenshots are enough. You get a short written summary ordered by priority, with no obligation to hire us afterwards.
How much will the software cost?
We don’t publish a price, because it depends on what the system has to do. That first review settles the scope, and the cost goes into a written proposal before any work starts.
Part of a wider group.
Tell us how your business runs today.
A few lines on your spreadsheets, software and WhatsApp groups is enough. We reply the same working day.
What happens after you share your requirements
- A senior engineer reads your answers. Nobody phones first.
- Within one business day you get a written note: what we understood, what we would start with, and the questions we still have.
- If it fits, a proposal follows with the order of work, what we need from you and what you receive at each step.
- No call is booked and nothing is paid until you have read the note. Your details stay with us.
Start with your requirements
Seven short steps that tell us what you need. A senior engineer reads them before anyone gets in touch.
Share your requirements