Every client’s bills, bank lines and close, in one queue.

Your staff post purchase ledger entries, match bank lines and close months for many clients at once. Each client keeps its own chart of accounts, approval limits and posting cut-off date. Work arrives as scanned bills, statement files and email. Nothing is uniform. A processor who switches client twenty times a day needs each client’s rules open beside the bill.

Accounting outsourcing software starts with the engagement. It lists the services in the engagement letter, the volumes you priced and the dates you promised, then follows every document through intake, coding, review and posting. Billing comes last. It is drawn from the same record, never from guessed hours.

A new client is onboarded with an engagement letter, a chart of accounts and a mapping to your own coding rules. Each morning the team lead sees what arrived overnight for every client: supplier bills, expense claims, bank statements and payroll inputs. Bills are read, coded and queued. A reviewer checks each one against the supplier master. Queries to the client controller are logged against the bill and never asked twice.

Near month end the close checklist for each client fills up. It names who owns the bank reconciliation, the accruals, the prepayment release, the intercompany entries and the reporting pack, along with the date each step must be finished. A late client is visible by name. Nobody has to guess. Hours are logged by client and by task, and the monthly fee is raised from the agreed scope plus any extra work.