Every unit, gas top-up and seasonal visit on one site record.
An air conditioner service company looks after split units, window units, cassettes and ducted systems in homes, offices and shops. The software holds each indoor and outdoor unit against its site, with refrigerant type, last gas top-up and next visit. Installations, breakdown calls and seasonal plans run from one register. Technicians carry their rounds on a phone.
Air conditioning work peaks in a few hot weeks and goes quiet for months, so a company may hold several hundred service plans, each with its own unit count and gas type. Phones ring hardest when every technician is booked. A notebook calendar cannot hold that load.
Air conditioner service software keeps the unit, not just the customer, as the main record, with model, tonnage, refrigerant, installation date and every visit on one page. Share your requirements, and each split unit can be followed from installation through its first chemical wash and gas check, with the gas weight and readings of each visit logged against it.
A new job starts as a site survey. The estimator measures the line set between indoor and outdoor units, checks the drain path and the power point, and quotes copper pipe, bracket, wiring and labour. The crew mounts the units, flares and tests the line, then records the vacuum and the gas pressure before handover.
Service work is mostly seasonal. Before summer, crews wash filters and coils, check the run capacitor and the fan motor, and top up gas where the suction reading is low. Breakdown calls land on the hottest days with a tripping breaker or a unit blowing warm air. Plan customers expect a visit on schedule while others pay per call. The mix is hard to juggle.
What goes wrong for air conditioner service companies without a proper system.
What we would build for air conditioner service companies.
Named the way your team already talks about the work. We start with whichever part the audit shows is costing you most.
A requirements checklist for air conditioner service companies.
What to cover, which reports to ask for and what to put to every vendor, ready to print or save as a PDF.
A product already built for air conditioner service companies.
It is adapted to how your business works before it goes live, and anything your trade needs that it lacks is added then.
Air Conditioner Service Company Management Software
Unit register, installation jobs, breakdown calls, gas and spares log, seasonal service plans and renewals for air conditioner service companies.
The business modules air conditioner service companies use most.
Each one is also available on its own, or inside a system built for you.
The services behind it.
Business Process Automation
Approvals, reminders, follow-ups and reports that run on their own instead of on someone remembering.
Learn moreWeb and Mobile Application Development
Web and mobile apps for customers, field staff and dealers, built to work on ordinary phones.
Learn moreERP, CRM and Business Software Implementation
One record of stock, orders, customers and accounts, set up so your team opens it every day.
Learn moreHow the work runs from Bengaluru for your city.
- 1
The audit, by call
A screen-share and a look at the sheets, accounting reports and WhatsApp groups your team uses. No travel needed.
- 2
A written proposal
Scope, what we build first and the cost, agreed in writing before anything starts.
- 3
Build in short rounds
Working screens shared every few weeks. Your team tests them from your own office.
- 4
Go-live, in person when it helps
For data migration and training we can come to your city. Travel is agreed in advance.
- 5
Support online
Fixes, changes and hosting handled remotely by the same team that built it.
Software we have built and run.
We only name clients whose work is published. These are systems our team designed, built and supports.
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Read the case studyQuestions air conditioner service companies ask before they call.
Can it hold several units under one customer?
Yes. A building owner may have forty split units across floors, and every unit carries its own tonnage, refrigerant and visit history. The contract can invoice them as one bundle.
How does the refrigerant log work?
The technician records the cylinder used and the weight drawn for each unit. Over several visits you see which units keep needing gas. Your senior technicians decide how refrigerant gets handled.
Do technicians need to be online at every site?
The phone view needs a connection. Deep in a plant room or basement there may be no signal. A job report can be finished on the stairs outside, and it reaches the office the moment the phone finds signal again.
What does the system cost for a mid-sized company?
Pricing follows how many technicians you field, how many sites hold service plans and how many branches run. Your own unit list goes into a live walkthrough, and then a document with the figure reaches you.
What happens after I share my requirements?
An engineer reads what you send and replies within one business day. We then look at the software, spreadsheets and WhatsApp groups your business runs on today and write down what works, what slows your team down and what is missing. A demo login, a screen-share or a few screenshots are enough. You get a short written summary ordered by priority, with no obligation to hire us afterwards.
How much will the software cost?
We don’t publish a price, because it depends on what the system has to do. That first review settles the scope, and the cost goes into a written proposal before any work starts.
Part of a wider group.
Tell us how your business runs today.
A few lines on your spreadsheets, software and WhatsApp groups is enough. We reply the same working day.
- No obligation
- A reply within one business day
- Your details stay private
Start with your requirements
Seven short steps that tell us what you need. An engineer reads them before getting in touch.
Share your requirements