Keep each client’s plans, visit notes and recommendations together for years.
A vaastu consultancy works from floor plans sent on WhatsApp, site visits and advice given room by room. Years later the same family calls back, and the notes are in a diary or a phone that has been sold. The software keeps each client’s plans, visit notes and recommendations together, with booking, fees and follow-up reminders added for your practice.
Vaastu work is personal, and it repeats. A family consults before buying a plot, returns before construction, and again years later when a son sets up an office in another city.
What matters is small: the plan you reviewed, the date you saw it, and what you said about the north-east corner. The first job is filing, so the work starts in your appointment book and the photos sitting on your phone.
A client calls, or a builder sends them. The floor plan arrives on WhatsApp, sometimes as a photo of a hand sketch on ruled paper. You book a consultation, take the fee by bank transfer or payment link, and on site check the directions, the entrance, the brahmasthan, the kitchen, the pooja room and the bedrooms. Some consultations happen on a call, with only the plan in front of you.
Recommendations go out as a typed note, a marked-up plan or a voice message. Some clients want a dosha list with the remedy against each one, a revised layout from their architect, or a muhurtham date for griha pravesha that suits everyone. Months later they call with a changed plan, and you scroll through old chats to remember what you said the first time.
What goes wrong for vaastu consultants without a proper system.
What we would build for vaastu consultants.
Named the way your team already talks about the work. We start with whichever part the audit shows is costing you most.
A requirements checklist for vaastu consultants.
What to cover, which reports to ask for and what to put to every vendor, ready to print or save as a PDF.
The product we start from for vaastu consultants.
It is the closest ready product to this trade. The parts your work needs that it lacks are added before it goes live, and we say up front which those are.
Architecture Firm Management Software
Projects, design stages, drawing revisions, approval submissions, site visit reports, consultant coordination, stage billing and fee recovery for architecture firms.
Other products in the same sector as vaastu consultants.
The business modules vaastu consultants use most.
Each one is also available on its own, or inside a system built for you.
- Document Management
- Project Time Tracking
- Resource Allocation
- Project Timelines with Gantt Charts
- Workflow and Approvals
- Project Document Management
- Invoice Management
- WhatsApp, SMS and Email Notifications
- All business solutions
All solutions by area
- Applicant Tracking (5)
- CRM (8)
- Finance & Accounting (10)
- Helpdesk (4)
- Human Resources (13)
- Inventory Management (5)
- Project Management (7)
- Manufacturing (6)
- Procurement (4)
- Sales and Distribution (6)
- Field Service (5)
- Statutory and Compliance (4)
- Retail and POS (4)
- Bookings and Appointments (3)
- Subscriptions (2)
- Assets and Fleet (4)
- Platform (6)
- Analytics (2)
- Documents (1)
Where AI can help vaastu consultants.
Each one reads records you already keep, and a person approves every decision.
The services behind it.
Web and Mobile Application Development
Web and mobile apps for customers, field staff and dealers, built to work on ordinary phones.
Learn moreBusiness Process Automation
Approvals, reminders, follow-ups and reports that run on their own instead of on someone remembering.
Learn moreCustom Software and Product Engineering
Software built around how your business actually runs, when nothing off the shelf fits without workarounds.
Learn moreAll our other services
- Software Maintenance, Support and Rescue
- AI and Intelligent Automation
- API and System Integration
- ERP, CRM and Business Software Implementation
- Data Engineering and Business Intelligence
- UI/UX Design and Prototyping
- Cloud Engineering and Managed Infrastructure
- DevOps & Automation Services
- QA and Software Testing
- Performance Engineering
- Cybersecurity and Application Security
- IoT and Edge Computing
- Technology Strategy and Product Consulting
- E-Commerce and Digital Commerce
- MVP Product Development
- SaaS Product Development
- WhatsApp Business API and Chatbots
- Data Migration and Moving Off Spreadsheets
- Training and Adoption
- Data Protection and Privacy Readiness
- Tax and e-Invoice Engineering
- Managed IT Support
- Dedicated Team and Staff Augmentation
- Business Intelligence and Reporting Tools
- Cloud Cost Optimisation
- Global Compliance and Localisation
Written for vaastu consultants.
Practical notes on running the business, not product marketing.
How the work runs from Bengaluru for your city.
- 1
The audit, by call
A screen-share and a look at the sheets, accounting reports and WhatsApp groups your team uses. No travel needed.
- 2
A written proposal
Scope, what we build first and the cost, agreed in writing before anything starts.
- 3
Build in short rounds
Working screens shared every few weeks. Your team tests them from your own office.
- 4
Go-live, in person when it helps
For data migration and training we can come to your city. Travel is agreed in advance.
- 5
Support online
Fixes, changes and hosting handled remotely by the same team that built it.
The work we have published.
We only name clients whose work is published. None of them is in this trade; they show how the team works, not that it has built for this trade.
PetSeva: matching owners to the right vet, at any hour
A two-sided veterinary platform where vets are searchable by specialisation and bookable outside clinic hours. It now carries more than 2,000 veterinary doctors.
Read the case study Paying guest accommodationSAM Atithi Pavathi: bed-level occupancy as the source of truth
PG management software where allocation, rates and invoices are derived from bed-level occupancy and not maintained in parallel spreadsheets.
Read the case study School transport servicesSAM Tours: school transport on a single ledger
Registration, fee collection, routing and finance write to the same records, closing the gap between journeys run and fees collected.
Read the case study Microfinance and Self Help GroupsVikasa RDO: making SHG loan recovery auditable
Loan proposals, recoveries and commissions sit on one record, with a person attached to every state change, so a business handling a bank’s money can show where each rupee went.
Read the case studyQuestions vaastu consultants ask before they call.
Can fees go into our ledger software?
Not built in. Consultation receipts are read inside GullySystem. A file for your accounts system is possible once your accountant names the ledgers, and is priced apart from the set-up.
Is there a ready system, or is this written from scratch?
The architecture firm system is the starting point. Its project file, drawing register with revisions and site visit reports already hold what you need. Appointments, fees and your room-by-room note are added for you. A booking app from the Play Store covers none of that.
Is client data kept private?
Yes. Floor plans and addresses sit behind a login, and access and backups are checked at set-up. Anyone you add sees only what you let them see.
Can it work in my local language?
Partly. Client notes can be written in the language you and your clients speak. Screens in another language are scoped during implementation.
What moves the consulting system quotation?
Each of client and property files, booking with fee and follow-up reminders adds to the base. Expect consultants, users and logins to count. Old client chats can add effort. Client and property files can be dropped.
Gathering for the consulting system: what first?
Useful starting material: a few past files, floor plans, visit notes, plus your fee list. You, anyone who assists and your scheduler can join calls. Scans of visit notes will do.
Who owns the client files after I stop?
Recommendations stay yours; so does the code. Export recommendations and client files as plain files. The consulting system builders keep supporting client files.
What happens after I share my requirements?
An engineer reads what you send and replies within one business day. We then look at the software, spreadsheets and WhatsApp groups your business runs on today and write down what works, what slows your team down and what is missing. A demo login, a screen-share or a few screenshots are enough. You get a short written summary ordered by priority, with no obligation to hire us afterwards.
How much will the software cost?
We don’t publish a price, because it depends on what the system has to do. That first review settles the scope, and the cost goes into a written proposal before any work starts.
Tell us how your business runs today.
A few lines on your spreadsheets, software and WhatsApp groups is enough. We reply the same working day.
What happens after you share your requirements
- A senior engineer reads your answers. Nobody phones first.
- Within one business day you get a written note: what we understood, what we would start with, and the questions we still have.
- If it fits, a proposal follows with the order of work, what we need from you and what you receive at each step.
- No call is booked and nothing is paid until you have read the note. Your details stay with us.
Start with your requirements
Seven short steps that tell us what you need. A senior engineer reads them before anyone gets in touch.
Share your requirements