Follow each student from first lesson to the next belt, with attendance and fees alongside.
Martial arts schools teach by rank, and each student carries a belt, a syllabus and a grading date that must be shown on the day. The software holds class rosters by rank and age, attendance toward grading, uniforms, fees, waivers and tournament entries.
A martial arts school teaches karate, taekwondo, judo, kung fu or a mix. Whatever the style, a student moves through coloured belts or numbered grades, and each step needs a syllabus passed in front of an examiner.
Grading is where the records matter. Each student needs enough classes behind them, a paid grading fee and the required forms learned, and the school must be able to show all three on the day.
Classes run on a weekly timetable split by age and rank. The instructor calls the roll at the start, and kids’ classes often need a parent to sign them in. Some students attend two or three times a week and some come when they can.
Before a grading, the head instructor decides who is ready. The decision rests on attendance, on forms learned and on how the student sparred in recent classes. The list is made on paper and checked against the fee book the night before.
Uniforms, belts, pads and gloves sell from the front counter in sizes that run out quickly. Dojo hire for seminars, guest instructors and tournament travel add more records, and the school’s federation numbers for each student live in a separate file.
What goes wrong for martial arts schools without a proper system.
What we would build for martial arts schools.
Named the way your team already talks about the work. We start with whichever part the audit shows is costing you most.
A requirements checklist for martial arts schools.
What to cover, which reports to ask for and what to put to every vendor, ready to print or save as a PDF.
A product already built for martial arts schools.
It is adapted to how your business works before it goes live, and anything your trade needs that it lacks is added then.
Martial Arts School Management Software
Belt history, class rosters, grading eligibility, waivers, family fees, uniform stock, tournament entries and instructor payouts for martial arts schools.
The business modules martial arts schools use most.
Each one is also available on its own, or inside a system built for you.
The services behind it.
ERP, CRM and Business Software Implementation
One record of stock, orders, customers and accounts, set up so your team opens it every day.
Learn moreWhatsApp Business API and Chatbots
WhatsApp Business API work covers number onboarding, template approval, opt-in records and a chatbot with human handover, all set up under the client’s own Meta account. It connects WhatsApp to a CRM, billing or booking system, so every message is sent from an existing record and every reply is written back. It suits businesses that already take orders, payments or bookings in chat.
Learn moreBusiness Process Automation
Approvals, reminders, follow-ups and reports that run on their own instead of on someone remembering.
Learn moreHow the work runs from Bengaluru for your city.
- 1
The audit, by call
A screen-share and a look at the sheets, accounting reports and WhatsApp groups your team uses. No travel needed.
- 2
A written proposal
Scope, what we build first and the cost, agreed in writing before anything starts.
- 3
Build in short rounds
Working screens shared every few weeks. Your team tests them from your own office.
- 4
Go-live, in person when it helps
For data migration and training we can come to your city. Travel is agreed in advance.
- 5
Support online
Fixes, changes and hosting handled remotely by the same team that built it.
Software we have built and run.
We only name clients whose work is published. These are systems our team designed, built and supports.
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Read the case studyQuestions martial arts schools ask before they call.
Can it handle different belt systems for different styles?
Yes. A school that teaches karate and taekwondo sets up each ladder of grades separately. Ranks in more than one style can sit on one record.
Does it decide who may grade?
It shows the facts: classes attended, forms signed off and fees paid. The head instructor still makes the call and records it.
Can several branches share one student record?
Yes. A student who moves to another dojo keeps the same belt history, and each branch sees only the classes it teaches.
Are federation licences issued through the system?
No. The school stores each student’s licence number and renewal date. The federation itself issues and renews the licence.
What happens after I share my requirements?
An engineer reads what you send and replies within one business day. We then look at the software, spreadsheets and WhatsApp groups your business runs on today and write down what works, what slows your team down and what is missing. A demo login, a screen-share or a few screenshots are enough. You get a short written summary ordered by priority, with no obligation to hire us afterwards.
How much will the software cost?
We don’t publish a price, because it depends on what the system has to do. That first review settles the scope, and the cost goes into a written proposal before any work starts.
Part of a wider group.
Tell us how your business runs today.
A few lines on your spreadsheets, software and WhatsApp groups is enough. We reply the same working day.
- No obligation
- A reply within one business day
- Your details stay private
Start with your requirements
Seven short steps that tell us what you need. An engineer reads them before getting in touch.
Share your requirements