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GullySystem
Healthcare · Software for hospital pharmacies

Follow each medication order from the ward to the bedside and back to the register.

Hospital pharmacies verify medication orders, supply wards by requisition, keep registers for controlled drugs and dispense at discharge. The software holds orders, batches, ward stores and returns against the admission, so stock and charges follow the patient through the stay.

At a glance

A hospital pharmacy serves wards, an ICU, theatres and an outpatient counter. Each holds its own small stock, and each depends on the pharmacist to check every order that comes down.

Records matter more here than at a retail counter. Controlled drug balances, batch numbers and the pharmacist who verified each order have to be retrievable long after the shift has ended.

How the work runs today

Medication orders arrive from the wards through the morning round and again after the evening review. Clinical pharmacists check each line against allergies, weight and the formulary, and call the prescriber when a dose or a drug needs a second look at the bedside.

Technicians prepare unit doses and ward supplies. Nurses raise requisitions for the ICU and ward cupboards, and the controlled drug cupboard is counted with two signatures. The store receives deliveries from approved suppliers with batch and expiry noted on arrival. Returns come back from transfers and discharges.

The outpatient counter dispenses against clinic prescriptions. Discharge medicines go out on the day the patient leaves, and the chief pharmacist reviews wastage, non-formulary requests and consumption by ward at month end, when the committee meets.

Where it breaks

What goes wrong for hospital pharmacies without a proper system.

Orders are verified from a copy of the chart

A drug chart is carried down from the ward or typed again by a clerk, so the pharmacist checks a copy and a transcription slip passes through unseen. That is a short path to a wrong dose.

Ward cupboards run short between requisitions

ICU and ward stores are topped up on a fixed day. A heavy week empties a drug before the next requisition is raised, and the nurse finds out at the bedside.

Controlled drug balances are kept in books

Receipt, issue, wastage and balance are written by hand with two signatures. Explaining a gap at shift change means searching the pages.

Returned packs are reissued without a rule

Medicines come back from the ward after a transfer or a discharge, some opened and some sealed. Whether a pack returns to the shelf depends on who receives it, and no rule is written down for the bench.

Discharge medicines sit on a separate bill

Take-home supply is dispensed at the counter. It is charged apart from the admission, so the final account for the patient lags behind the discharge.

What the software does

What we would build for hospital pharmacies.

Named the way your team already talks about the work. We start with whichever part the audit shows is costing you most.

Medication order queue

Hold electronic orders by admission and bed, with allergies and weight beside each line, until a pharmacist releases or queries it.

Ward requisitions and floor stock

Set par levels for each ward, ICU and theatre store, raise requisitions against them and record what was sent.

Register of controlled drugs

Enter receipt, issue, wastage and balance with two signatures, and set the register against the physical count.

Batch and expiry control

Receive by batch, issue the earliest expiry first, flag near-expiry packs and hold withdrawn lots in quarantine.

Ward returns and discharge supply

Log packs returned with a reason, inspect them, and dispense take-home medicines onto the patient’s account.

Purchasing and formulary requests

Raise orders from reorder levels and send non-formulary requests to the approver, with the decision stored.

Before you talk to a supplier

A requirements checklist for hospital pharmacies.

What to cover, which reports to ask for and what to put to every vendor, ready to print or save as a PDF.

Open the checklist
Ready product

A product already built for hospital pharmacies.

It is adapted to how your business works before it goes live, and anything your trade needs that it lacks is added then.

Hospital Pharmacy Management Software

Medication order verification, ward indents, controlled drug registers, formulary and batch stock, returns from wards, discharge supply and purchasing for hospital pharmacies.

See the product
Solutions inside

The business modules hospital pharmacies use most.

Each one is also available on its own, or inside a system built for you.

How it works

How the work runs from Bengaluru for your city.

  1. 1

    The audit, by call

    A screen-share and a look at the sheets, accounting reports and WhatsApp groups your team uses. No travel needed.

  2. 2

    A written proposal

    Scope, what we build first and the cost, agreed in writing before anything starts.

  3. 3

    Build in short rounds

    Working screens shared every few weeks. Your team tests them from your own office.

  4. 4

    Go-live, in person when it helps

    For data migration and training we can come to your city. Travel is agreed in advance.

  5. 5

    Support online

    Fixes, changes and hosting handled remotely by the same team that built it.

Common questions

Questions hospital pharmacies ask before they call.

Does the pharmacy product replace the hospital system?

No. It covers the pharmacy: orders, stock, registers and supply. Admissions and billing connect to your hospital system where it offers a connection or a file.

Who sets the rules for controlled drugs?

Your chief pharmacist and your regulator do. The double-signature steps and stock count times come from your policy, and your pharmacists check them on screen before the first live shift.

Can one system serve a central store and satellite pharmacies?

Yes. Each store keeps its own balances, and stock moves between them on a requisition or a transfer, so the group sees every site.

Does it give clinical advice on doses?

No. Dose ranges and checks are set by your pharmacists and prescribers. The system shows the information and records who decided.

What happens after I share my requirements?

An engineer reads what you send and replies within one business day. We then look at the software, spreadsheets and WhatsApp groups your business runs on today and write down what works, what slows your team down and what is missing. A demo login, a screen-share or a few screenshots are enough. You get a short written summary ordered by priority, with no obligation to hire us afterwards.

How much will the software cost?

We don’t publish a price, because it depends on what the system has to do. That first review settles the scope, and the cost goes into a written proposal before any work starts.

Category

Part of a wider group.

Talk to us

Tell us how your business runs today.

A few lines on your spreadsheets, software and WhatsApp groups is enough. We reply the same working day.

  • No obligation
  • A reply within one business day
  • Your details stay private

Start with your requirements

Seven short steps that tell us what you need. An engineer reads them before getting in touch.

Share your requirements