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GullySystem
Finance and insurance · Software for company secretaries

Track annual and event-based filings, signature expiry, documents and fees for every client company.

Company secretaries track registry due dates in a spreadsheet, keep signature tokens in a drawer and chase documents on WhatsApp, so filings bunch up around year end. A compliance calendar and a workspace per company record every annual and event-based form due, every document asked for and every reminder sent. Each receipt goes back to its filing.

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At a glance

Your clients are limited companies, limited liability partnerships and some non-profit companies. Each has its own year end, its own directors and its own filing history, and that history matters a great deal when a registry notice arrives.

The work itself is routine. The difficulty is knowing which of your eighty companies has finished which filing, and which director or client is holding up the next one.

How the work runs today

Incorporations bring name approval, registration forms, digital signatures, a commencement declaration and the first auditor appointment, each with its own papers and signatories. After that a company settles into an annual rhythm of board meetings, the general meeting and a fixed set of yearly forms that come round without fail. Partnerships have their own yearly forms.

Event-based filings arrive without warning. A director resigns and a change notice falls due, a registered office shifts and another follows, and a change in beneficial ownership brings its own return. Each one waits on somebody. It may be audited financials from the accountant, a director’s one-time code at the right moment, a signed resolution or a digital signature that has not expired.

Minutes, statutory registers and share certificates sit in one file per company, and fees are billed per filing or on a monthly retainer agreed with the client. Collecting them is a separate follow-up.

Where it breaks

What goes wrong for company secretaries without a proper system.

The due-date spreadsheet is not trusted

It starts the year correct. By mid-year several people have edited it, and the partner cannot tell which annual returns are filed and which are still open. Deadlines pass quietly.

Digital signatures expire at the wrong time

A director’s signature token lapses, and nobody finds out until the form is drafted, checked and ready to sign on the last day before the deadline. The filing waits for a signature.

Clients send documents in pieces

A resolution arrives half on WhatsApp, the financials come by email, and a director’s tax number is photographed on a desk and sent without a caption. Assembling one filing takes a morning.

Late fees are disputed

Without a record of who was asked for what and when, the client’s version and your version of events cannot be reconciled. It becomes an argument.

What the software does

What we would build for company secretaries.

Named the way your team already talks about the work. We start with whichever part the audit shows is costing you most.

Compliance calendar by company

List every annual and event-based form due for each company, worked out from its year end and type, with an owner and a status.

Document request tracker

Show what a filing needs and what has come in, with each reminder counted, so nobody asks twice for the same paper.

Digital signature and director ID register

Record every signature token with its holder, class and expiry date, and every director ID with the date its yearly identity check was last completed. The practice product has no signature register. This part is built around it.

Statutory registers and minutes

Keep board minutes, general-meeting minutes, statutory registers and signed resolutions for each company in one place, searchable by year and by meeting date. This register is built during set-up.

Filing reference and receipt record

Store the filing reference, the payment receipt and the filed copy against each form, so the proof sits with the company and not in an inbox.

Client portal for uploads

Let a client upload each paper against the filing that needs it, from a link, without seeing anything that belongs to another client.

Fee billing and follow-up

Raise invoices per filing or on retainer, and see the outstanding amount for each client beside the filings that are still open on their companies.

Before you talk to a supplier

A requirements checklist for company secretaries.

What to cover, which reports to ask for and what to put to every vendor, ready to print or save as a PDF.

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Ready product

The product we start from for company secretaries.

It is the closest ready product to this trade. The parts your work needs that it lacks are added before it goes live, and we say up front which those are.

CA Practice Management Software

Client masters, compliance calendar and due dates, document collection, staff allocation, timesheets, queries and fee billing for chartered accountant firms.

See the product
More products

Other products in the same sector as company secretaries.

Solutions inside

The business modules company secretaries use most.

Each one is also available on its own, or inside a system built for you.

All solutions by area

AI by department

Where AI can help company secretaries.

Each one reads records you already keep, and a person approves every decision.

Worldwide

Where we work with company secretaries.

Services

The services behind it.

Business Process Automation

Approvals, reminders, follow-ups and reports that run on their own instead of on someone remembering.

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Custom Software and Product Engineering

Software built around how your business actually runs, when nothing off the shelf fits without workarounds.

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Web and Mobile Application Development

Web and mobile apps for customers, field staff and dealers, built to work on ordinary phones.

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Cybersecurity and Application Security

Logins, roles, backups and data exposure checked, so a staff exit or a lost phone is not a crisis.

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All our other services

Guides

Written for company secretaries.

Practical notes on running the business, not product marketing.

Excel Tracker or Compliance Software: A Choice for CS Practices

When a company secretary’s Excel due-date tracker is enough, where it breaks down, and what compliance software must do for filings, DSCs and client papers.

Learn more
How it works

How the work runs from Bengaluru for your city.

  1. 1

    The audit, by call

    A screen-share and a look at the sheets, accounting reports and WhatsApp groups your team uses. No travel needed.

  2. 2

    A written proposal

    Scope, what we build first and the cost, agreed in writing before anything starts.

  3. 3

    Build in short rounds

    Working screens shared every few weeks. Your team tests them from your own office.

  4. 4

    Go-live, in person when it helps

    For data migration and training we can come to your city. Travel is agreed in advance.

  5. 5

    Support online

    Fixes, changes and hosting handled remotely by the same team that built it.

Our work in this sector

Software we have built and run in this sector.

Published with the client’s agreement, with what was built and what changed.

All case studies
Microfinance and Self Help Groups

Vikasa RDO: making SHG loan recovery auditable

Loan proposals, recoveries and commissions sit on one record, with a person attached to every state change, so a business handling a bank’s money can show where each rupee went.

Read the case study
Common questions

Questions company secretaries ask before they call.

Does it file forms with the company registry?

No. Filing stays with you and your own token. The software tracks what is due, collects the papers, and stores the filing reference and the payment receipt against the right company afterwards.

Can the accounting practice product serve a company secretary firm?

Mostly. It brings client masters, a filing calendar, document collection, job allocation and fee billing, and registry work can be set up as a service in it. It has no signature register. That part is built for you.

Can it work with our accounting software?

No, not built in. Fee bills and receipts are kept here while your accounts system keeps the books, and an export can be arranged at set-up and priced apart from the product.

Who can see director details?

Only staff you assign. Tax numbers, national IDs and director identification details are limited to those staff, and the role rules are configured during implementation, before any real client data is entered.

How is a secretarial practice system priced?

The companies you serve matter, as do staff and client logins and the inclusion of registers and minutes. Moving the due-date sheet in takes effort. When we have read your scope, the quotation gives each part a line of its own.

What must a secretarial firm collect first?

Bring the due-date spreadsheet, a sample company workspace with filings and receipts, the digital signature and director ID list, and a statutory register. Add a fee invoice. Pick one senior associate and one person from billing to check what is shown.

Who owns the filing history if the firm stops using it?

Everything remains with the firm, including the software. Filings, receipts, registers and client documents can be exported as ordinary files whenever you wish. The developers keep supporting it. GullySystem hosts it, or the firm can host it elsewhere.

What happens after I share my requirements?

An engineer reads what you send and replies within one business day. We then look at the software, spreadsheets and WhatsApp groups your business runs on today and write down what works, what slows your team down and what is missing. A demo login, a screen-share or a few screenshots are enough. You get a short written summary ordered by priority, with no obligation to hire us afterwards.

How much will the software cost?

We don’t publish a price, because it depends on what the system has to do. That first review settles the scope, and the cost goes into a written proposal before any work starts.

In Bengaluru

Bengaluru areas with many company secretaries.

Related

Related industries.

Category

Part of these wider groups.

Talk to us

Tell us how your business runs today.

A few lines on your spreadsheets, software and WhatsApp groups is enough. We reply the same working day.

What happens after you share your requirements

  1. A senior engineer reads your answers. Nobody phones first.
  2. Within one business day you get a written note: what we understood, what we would start with, and the questions we still have.
  3. If it fits, a proposal follows with the order of work, what we need from you and what you receive at each step.
  4. No call is booked and nothing is paid until you have read the note. Your details stay with us.

Start with your requirements

Seven short steps that tell us what you need. A senior engineer reads them before anyone gets in touch.

Share your requirements