Run contract cleaning sites, crews and supplies from one record.
Janitorial companies clean offices, clinics, schools and shops on fixed contracts, with crews spread across many buildings and shifts. The cleaning product holds each site, shift roster, supply issue and contract invoice together. Supervisors mark attendance and checks from a phone. Office staff see which site is short of a cleaner before the client rings. Monthly billing follows the terms agreed for each building.
A janitorial contract is a promise repeated every night. The same washrooms, floors and lobbies are cleaned to an agreed standard by rotating crews, and the client notices the work mostly when a shift is missed. Revenue depends on every shift being covered at every building.
Most firms keep this in a roster sheet, a supervisor’s phone and a stack of site checklists. Cover, supplies and billing end up known to three different people.
Operations managers build the weekly roster by site and shift. Supervisors check cleaners in at each building, hand out chemicals and consumables from the van, and walk every floor with a printed checklist before the client’s staff arrive. Cover is the daily scramble. When a cleaner is absent, someone phones around for a replacement.
Day porters and crews handle carpets, glass and deep cleans on separate schedules, while account managers log client complaints from calls and emails and pass each one on. Accounts staff raise one invoice per contract each month. Extra visits and approved variations are added by hand.
Payroll is built from attendance sheets collected from every site.
What goes wrong for janitorial service companies without a proper system.
What we would build for janitorial service companies.
Named the way your team already talks about the work. We start with whichever part the audit shows is costing you most.
A requirements checklist for janitorial service companies.
What to cover, which reports to ask for and what to put to every vendor, ready to print or save as a PDF.
A product already built for janitorial service companies.
It is adapted to how your business works before it goes live, and anything your trade needs that it lacks is added then.
Home Cleaning Management System
Cleaning management software for recurring and one-time bookings, crew dispatch and mobile attendance, janitorial contract billing and customer history.
The business modules janitorial service companies use most.
Each one is also available on its own, or inside a system built for you.
The services behind it.
Business Process Automation
Approvals, reminders, follow-ups and reports that run on their own instead of on someone remembering.
Learn moreERP, CRM and Business Software Implementation
One record of stock, orders, customers and accounts, set up so your team opens it every day.
Learn moreWeb and Mobile Application Development
Web and mobile apps for customers, field staff and dealers, built to work on ordinary phones.
Learn moreTraining and Adoption
Training and adoption covers the work that follows a software launch. Each role is trained on its own tasks, support is present on the floor at go-live, and records are reviewed afterwards to find which steps are being skipped and why.
Learn moreHow the work runs from Bengaluru for your city.
- 1
The audit, by call
A screen-share and a look at the sheets, Tally reports and WhatsApp groups your team uses. No travel needed.
- 2
A written proposal
Scope, what we build first and the cost, agreed in writing before anything starts.
- 3
Build in short rounds
Working screens shared every few weeks. Your team tests them from your own office.
- 4
Go-live, in person when it helps
For data migration and training we can come to your city. Travel is agreed in advance.
- 5
Support online
Fixes, changes and hosting handled remotely by the same team that built it.
Software we have built and run.
We only name clients whose work is published. These are systems our team designed, built and supports.
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Read the case studyQuestions janitorial service companies ask before they call.
Does the cleaning product suit commercial contracts or only homes?
It is built around recurring bookings and crews, so contract buildings fit the same structure. Building scopes, shift patterns and inspection checklists are set up for your own contracts during implementation.
Can a client see the results of our inspections?
Checklist results are held against each visit and can be printed or shared as a report. A client login is not part of the standard set-up. It can be quoted as extra work.
Do all cleaners need a smartphone?
No. Supervisors usually carry one phone per building and check the crew in from it. Where a cleaner has no phone, the supervisor enters attendance.
How are invoices handled for contracts in different countries?
Invoices carry each country’s own currency and tax rules. Invoice wording and tax lines are reviewed with your accountant during implementation, so each contract is billed in the currency and format its client expects.
What happens in the free technology audit?
We look at the software, spreadsheets and WhatsApp groups your business runs on today and write down what works, what slows your team down and what is missing. A demo login, a screen-share or a few screenshots are enough to start. You get a report ordered by priority, and there is no obligation to hire us afterwards.
How much will the software cost?
We don’t publish a price, because it depends on what the system has to do. The audit settles the scope, and the cost goes into a written proposal before any work starts.
Related industries.
Part of a wider group.
Tell us how your business runs today.
A few lines on your spreadsheets, software and WhatsApp groups is enough. We reply the same working day.
- No obligation
- A reply within one business day
- Your details stay private
Start with your requirements
Seven short steps that tell us what you need. An engineer reads them before getting in touch.
Share your requirements