Measure, quote, order and bill each patio, wall and driveway job on one record.
Hardscaping is paving, retaining walls, patios, steps, driveways and outdoor structures built from stone, block, brick and aggregate. The hardscaping software prices each area from measured quantities, orders materials by the pallet and tonne, and tracks crews and stage bills. The record stays with the job from survey to final payment.
A hardscaping job is priced by the square metre, the tonne and the day. Quantities are measured on site and materials arrive in bulk. Crews work in stages that depend on weather and ground, so small errors in takeoff become large errors in the final cost of a job. Check twice.
Job and materials tracking for hardscaping contractors puts the survey first. Measured areas, depths and edge details feed the quote, the order and the stage bills. Crews and plant are scheduled against the same record. Nothing is typed twice.
An enquiry becomes a site survey. The estimator measures the area, notes the ground, drainage, access and levels, and photographs the site. The quote is built from areas and depths: excavation, sub-base, bedding layer, paving, edging, steps, retaining walls and drainage. Materials such as aggregate, sand, cement, block, flagstones and pavers are priced from supplier lists that change through the year, so a quote written in spring may not hold by autumn. Prices move.
Once a quote is accepted, materials are ordered and delivered, often in several drops. Crews arrive with plant for excavation, compaction and cutting. Weather moves the schedule, so a job can stop and restart several times. Customers are billed in stages, such as deposit, materials delivered, base complete and final handover, with each bill tied to a photographed milestone that the foreman signs off on site. Variations, such as extra depth or a change of paver, need to be priced and approved as they arise. Rain is the usual cause.
What goes wrong for hardscaping contractors without a proper system.
What we would build for hardscaping contractors.
Named the way your team already talks about the work. We start with whichever part the audit shows is costing you most.
A requirements checklist for hardscaping contractors.
What to cover, which reports to ask for and what to put to every vendor, ready to print or save as a PDF.
A product already built for hardscaping contractors.
It is adapted to how your business works before it goes live, and anything your trade needs that it lacks is added then.
Hardscaping Contractor Management Software
Site surveys, area-based quotes, material orders, crew and plant scheduling, variations and stage bills for hardscaping contractors.
The business modules hardscaping contractors use most.
Each one is also available on its own, or inside a system built for you.
The services behind it.
Business Process Automation
Approvals, reminders, follow-ups and reports that run on their own instead of on someone remembering.
Learn moreWeb and Mobile Application Development
Web and mobile apps for customers, field staff and dealers, built to work on ordinary phones.
Learn moreERP, CRM and Business Software Implementation
One record of stock, orders, customers and accounts, set up so your team opens it every day.
Learn moreData Migration and Moving Off Spreadsheets
Data migration and spreadsheet replacement covers auditing existing files, cleaning and deduplicating records, loading them into a new system and reconciling the result against known totals. A parallel run of both systems comes before cutover. The original files are kept as they were.
Learn moreHow the work runs from Bengaluru for your city.
- 1
The audit, by call
A screen-share and a look at the sheets, Tally reports and WhatsApp groups your team uses. No travel needed.
- 2
A written proposal
Scope, what we build first and the cost, agreed in writing before anything starts.
- 3
Build in short rounds
Working screens shared every few weeks. Your team tests them from your own office.
- 4
Go-live, in person when it helps
For data migration and training we can come to your city. Travel is agreed in advance.
- 5
Support online
Fixes, changes and hosting handled remotely by the same team that built it.
Software we have built and run.
We only name clients whose work is published. These are systems our team designed, built and supports.
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Read the case studyQuestions hardscaping contractors ask before they call.
Does it handle quotes by square metre and by tonne?
Yes. Rates are entered per unit for labour, plant and each material, and the quote multiplies them by the measured quantities. Units and currency are set during implementation.
Can we track several deliveries for one job?
Yes. Each order can receive many deliveries. Quantities received are compared with the quote, so over- or under-supply shows before the job is closed.
Can customers approve variations online?
Yes. A variation is priced on the job and sent by email or message for approval. The accepted figure is added to the next stage bill.
Is it suited to garden design firms as well?
Partly. Hardscape builds and stage billing are covered. Firms that also plant, mow and maintain gardens will find Landscaping Management System closer for that side.
What happens in the free technology audit?
We look at the software, spreadsheets and WhatsApp groups your business runs on today and write down what works, what slows your team down and what is missing. A demo login, a screen-share or a few screenshots are enough to start. You get a report ordered by priority, and there is no obligation to hire us afterwards.
How much will the software cost?
We don’t publish a price, because it depends on what the system has to do. The audit settles the scope, and the cost goes into a written proposal before any work starts.
Related industries.
- Carpet cleaning companies
- Cleaning service companies
- Deck contractors
- Fencing contractors
- Garage door companies
- Gutter contractors
- Handyman and home repair services
- Home improvement companies
- Locksmiths
- Masonry contractors
- Power and utility contractors
- Pressure washing companies
- Remodelling contractors
- Restoration contractors
- Roofing contractors
- Tree service companies
Part of a wider group.
Tell us how your business runs today.
A few lines on your spreadsheets, software and WhatsApp groups is enough. We reply the same working day.
- No obligation
- A reply within one business day
- Your details stay private
Start with your requirements
Seven short steps that tell us what you need. An engineer reads them before getting in touch.
Share your requirements